Institute for Management Studies

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  • Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
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  • Institute for Management Studies

    1. 1. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
    2. 2. To visit while you are waiting...www.SurveyMonkey.com/s/ybb01 it will take less than a minute ... I promise!
    3. 3. WELCOMEBefore you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE: 122
    4. 4. Time Management The Myth ...
    5. 5. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage One.
    6. 6. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage One.
    7. 7. WHAT DOES“Better” mean to you?
    8. 8. Time Management The Goal
    9. 9. YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results
    10. 10. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
    11. 11. WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
    12. 12. WORD TO DESCRIBE AN ACTION VERB action task delegate
    13. 13. TIME9615-minute blocks - sleep - commute - meals - everything else
    14. 14. ENERGY
    15. 15. THIS INCLUDES BOTH mental AND physical energy
    16. 16. THE BRAINFunctions intellect memory comprehension
    17. 17. THE BODY Composition water nutrients bone
    18. 18. FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
    19. 19. ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
    20. 20. How it works...•Ecosystem•Focus•Energy•Time
    21. 21. How it works...•Ecosystem•Focus•Energy•Time
    22. 22. How it works...•Ecosystem•Focus•Energy Please turn to Page 7•Time and write things you know need your time, energy or focus.
    23. 23. How it works...• Ecosystem• Focus• Energy• Time
    24. 24. How it works...•Ecosystem•Focus•Energy•Time “IF” this is is interesting to you, turn to page 7, and please write: google alerts
    25. 25. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
    26. 26. Please take out yourBlackBerry / iPhone ...
    27. 27. Open to a NEW email message
    28. 28. In the body of that message,type the word: cant (just like that)Press the space bar...
    29. 29. What happened?
    30. 30. cant became can’t
    31. 31. o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email abouthow to maximize the MicrosoftOutlook Dashboard I writeabout)
    32. 32. Jason@WomackCompany.com
    33. 33. REMEMBER...Before you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE# 122
    34. 34. PAGE 7
    35. 35. GO FOR 40 ...What’s Really Going On?(Work To Think About)
    36. 36. Practice
    37. 37. Practice makes
    38. 38. Practice makes habit.
    39. 39. Comfort doing the same thing +Number of Repetitions 1 2 3 4
    40. 40. What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
    41. 41. What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
    42. 42. What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
    43. 43. Could practicingsomethingnew build anew habit?
    44. 44. Our Philosophy of Productivity Be, work and live at your 100% 63
    45. 45. In order for you to “be, work, live” at your 100%...
    46. 46. What will you need to have done...
    47. 47. What will you needto have done...how will you need to have been...
    48. 48. 8 on 9
    49. 49. I am at my best when ... page 7
    50. 50. JASON@WOMACKCOMPANY.COM
    51. 51. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
    52. 52. Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...
    53. 53. Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
    54. 54. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
    55. 55. Do you have asignature with just your contact information?
    56. 56. Do you have asignature with just your contact information?
    57. 57. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
    58. 58. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
    59. 59. www.OutlookDashboard.com
    60. 60. www.OutlookDashboard.com
    61. 61. www.OutlookDashboard.com
    62. 62. www.OutlookDashboard.com
    63. 63. www.OutlookDashboard.com
    64. 64. www.OutlookDashboard.com
    65. 65. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
    66. 66. For complete directions on setting up your Outlook Dashboard…Please visit:! www.OutlookDashboard.comWe’ll send the 39-page eBook for free thisweek…E-mail to request your own copy!
    67. 67. 12
    68. 68. 91
    69. 69. Identify ONE method or process you usedaily to manage your time effectively. 91
    70. 70. Identify ONE method or process you usedaily to manage your time effectively. When you have written that down, pleasestand up. 91
    71. 71. Identify ONE method or process you usedaily to manage your time effectively. When you have written that down, pleasestand up. Next, share your idea with one person toyour left or your right. 91
    72. 72. Identify ONE method or process you usedaily to manage your time effectively. When you have written that down, pleasestand up. Next, share your idea with one person toyour left or your right.In 3 minutes, please walk around to collect2 more ideas... talking to two other people. 91
    73. 73. Productivity is... 92
    74. 74. 93
    75. 75. Productivity:“Doing what I said I would do, inthe time that I promised.” 93
    76. 76. 94
    77. 77. Productivity:“Doing what I said I would do, inthe time that I promised.”I.D.e.A. 94
    78. 78. 95
    79. 79. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD.e.A. 95
    80. 80. 96
    81. 81. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee.A. 96
    82. 82. 97
    83. 83. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. 97
    84. 84. 98
    85. 85. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. Assess 98
    86. 86. 99
    87. 87. Create (and maintain, andreview!) agendas for people you meet or speak with regularly 99
    88. 88. 100
    89. 89. Remember, all of these tips aremethod first, technology second... 100
    90. 90. Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 100
    91. 91. RIGHT-CLICKHold and Drag toe-mail the agenda
    92. 92. 16
    93. 93. Work to Manage Answer the question: When am I finished on this? 107
    94. 94. Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I finished on this? 107
    95. 95. 17
    96. 96. Work to Do Answer the question: Where do I start on this? 110
    97. 97. Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 110
    98. 98. Important / UrgentThe “Eisenhower Principle”
    99. 99. Important / Urgent The “Eisenhower Principle”NOT URGENT + URGENT + IMPORTANT IMPORTANTNOT URGENT + URGENT +NOT IMPORTANT NOT IMPORTANT
    100. 100. EFFORT PAYO F F
    101. 101. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
    102. 102. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
    103. 103. 3 Kinds of Work We Have 118
    104. 104. 3 Kinds of Work We Have Work we have to think about 118
    105. 105. 3 Kinds of Work We Have Work we have to think about Work to manage over time 118
    106. 106. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 118
    107. 107. Our specialty...the “-ologies”What makes for a “productive” day? 120
    108. 108. Psychology:What happens when you’re thinking about working? 121
    109. 109. 122
    110. 110. Technology: Wasn’t “gear” supposed tomake life and work easier??? 123
    111. 111. 124
    112. 112. Sociology:What happens when you sitdown with other people and try to get things done? 125
    113. 113. 126
    114. 114. THANKYOU
    115. 115. MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
    116. 116. Join the Mastering Workplace PerformanceCertification program Email today for your information packet, next session starts April 16th, 2012... jason@womackcompany.com

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