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Fed2013_Managing Workplace Productivity

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http://www.wmck.co/fed2013 - for a video, and more information about how to take advantage of this seminar.

http://www.wmck.co/fed2013 - for a video, and more information about how to take advantage of this seminar.

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    Fed2013_Managing Workplace Productivity Fed2013_Managing Workplace Productivity Presentation Transcript

    • Mastering Workplace Productivity presented by: Jason W. Womack Jason@WomackCompany.comThursday, March 14, 13
    • WELCOME Before you take ANY action to change the way you work, call this number for tips on getting started: (562) 319-4102 enter: FED - VIP CODE: 129Thursday, March 14, 13
    • Thursday, March 14, 13
    • OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.comThursday, March 14, 13
    • Thursday, March 14, 13
    • (805) 798-1362 Jason@WomackCompany.comThursday, March 14, 13
    • MANAGING WORKPLACE PRODUCTIVITY 9:00: Session I 10:30: Morning Break 10:45 Session II 12:00 - Lunch Break 12:45pm Session III 2:15 - Afternoon Break 2:30pm Session IVThursday, March 14, 13
    • a new Operating systemThursday, March 14, 13
    • Psychology of Performance Technology Sociology that gets things done of ProductivityThursday, March 14, 13
    • PageThursday, March 14, 13 1
    • PRODUCTIVITY MEANS... Please list THREE (3) words to describe “Productivity” on Page 1.Thursday, March 14, 13
    • PageThursday, March 14, 13 2
    • PageThursday, March 14, 13 3
    • Our specialty...the “-ologies” What makes for a “productive” day? 14Thursday, March 14, 13
    • Psychology: What happens when you’re thinking about working? 15Thursday, March 14, 13
    • While driving to work, walking to a meeting, writing someone an email, or waiting for someone to pick up a phone call... PsychologyThursday, March 14, 13
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    • Sociology: What happens when you sit down with other people and try to get things done? 19Thursday, March 14, 13
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    • How do the people around you most effectively consume, relate to and create information? SociologyThursday, March 14, 13
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    • Technology: Wasn’t “gear” supposed to make life and work easier??? 23Thursday, March 14, 13
    • 24Thursday, March 14, 13
    • I estimate for any “technology” you use (from pen-and-paper, to Microsoft Excel), you could save up to 50% of the time it takes... TechnologyThursday, March 14, 13
    • Thursday, March 14, 13 3
    • PageThursday, March 14, 13 3
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    • PageThursday, March 14, 13 4
    • WHAT DOES “Better” mean to you?Thursday, March 14, 13
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    • Page 9Thursday, March 14, 13
    • Time Management The Myth ...Thursday, March 14, 13
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    • Time Management The GoalThursday, March 14, 13
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    • Please review page 5 of the workbook, and choose 3 words that relate to your focus on Time Management and Productivity1____________________ 2____________________ 3____________________Thursday, March 14, 13
    • 3Thursday, March 14, 13
    • Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role CoachThursday, March 14, 13
    • NOUN VERBThursday, March 14, 13
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    • NOUN VERB design action vision task process delegationThursday, March 14, 13
    • WORD TO IDENTIFY A CLASS OF THINGS NOUN design vision processThursday, March 14, 13
    • WORD TO DESCRIBE AN ACTION VERB action task delegateThursday, March 14, 13
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    • Marcus Buckingham - speaking for Oprah’s CompanyThursday, March 14, 13
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    • the BOOK Page 15Thursday, March 14, 13
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    • the BOOK Page 16Thursday, March 14, 13
    • PageThursday, March 14, 13 6
    • Please write (in NO order, just the first ones that come to mind) 3 upcoming events you’ll have to plan for 6Thursday, March 14, 13
    • Please write (in NO order, just the first ones that come to mind) the (approximate) vacation you’re thinking of taking 6Thursday, March 14, 13
    • Please write (in NO order, just the first ones that come to mind) a book/magazine you want to read/review 6Thursday, March 14, 13
    • Please write (in NO order, just the first ones that come to mind) AT LEAST 5 people you need to contact (via phone, in person, email, card...) 6Thursday, March 14, 13
    • PageThursday, March 14, 13 7
    • 4 Factors of Productivity and Excellence 6Thursday, March 14, 13
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    • Time 1Thursday, March 14, 13
    • TIME 96 15-minute blocks - sleep - commute - meals - everything elseThursday, March 14, 13
    • Time 1 2 EnergyThursday, March 14, 13
    • ENERGYThursday, March 14, 13
    • THIS INCLUDES BOTH mental AND physical energyThursday, March 14, 13
    • THE BRAIN Functions intellect memory comprehensionThursday, March 14, 13
    • THE BODY Composition water nutrients boneThursday, March 14, 13
    • Time 1 Focus 3 2 EnergyThursday, March 14, 13
    • FOCUS the center of interest or activity an act of concentrating interest or activity on somethingThursday, March 14, 13
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    • Time 1 Focus 3 2 Energy 4 EcosystemThursday, March 14, 13
    • ECOSYSTEM Ecosystem: a biological community of interacting organisms and their physical environmentThursday, March 14, 13
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    • text (805) 798-1362 Jason@WomackCompany.comThursday, March 14, 13
    • How it works...•Ecosystem•Focus•Energy•TimeThursday, March 14, 13
    • How it works...•Ecosystem•Focus•Energy•TimeThursday, March 14, 13
    • How it works...•Ecosystem•Focus Please turn to Page 7•Energy and write down just 10* things you’ve been thinking•Time about remembering since I’ve been talking. * return to this page later today, and add another 30!Thursday, March 14, 13
    • PageThursday, March 14, 13 6
    • Brain StormThursday, March 14, 13
    • GO FOR 40 ... What’s Really Going On? (Work To Think About)Thursday, March 14, 13
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    • Ric Elias - speaking at www.TED.comThursday, March 14, 13
    • Tools/Systems Focus Energy Time 97Thursday, March 14, 13
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    • Please take out your mobile...Thursday, March 14, 13
    • Open to a NEW email messageThursday, March 14, 13
    • In the body of that message, type the word: cant (just like that) Press the space bar...Thursday, March 14, 13
    • What happened?Thursday, March 14, 13
    • cant became can’tThursday, March 14, 13
    • op = (805) 640-6401 mn = (805) 798-1362 ln = 020 8144 7000 sg = (multi-line, signature ~ 40 words...) iw = (233 word email to follow up with people I met at the Inc. 500/5,000 conference last week)Thursday, March 14, 13
    • PageThursday, March 14, 13 8
    • Practice makes habit.Thursday, March 14, 13
    • Comfort doing the same thing + Number of Repetitions 1 2 3 4Thursday, March 14, 13
    • What takes up your time, energy and focus by mid- morning most work days? (Start with the obvious/easy ones!)Thursday, March 14, 13
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    • the BOOK Page 37Thursday, March 14, 13
    • What tools, systems, technology, gear do you use during the work-day? (Start with the obvious/easy ones!)Thursday, March 14, 13
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    • What do you do regularly to re-invent and re-engage with your life and work? (Start with the obvious/easy ones!)Thursday, March 14, 13
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    • Could practicing something new build a new habit?Thursday, March 14, 13
    • If it could, what habits would you practice?Thursday, March 14, 13
    • Our Philosophy of Productivity Be, work and live at your 100% 119Thursday, March 14, 13
    • In order for you to “be, work, live” at your 100%...Thursday, March 14, 13
    • What will you need to have done...Thursday, March 14, 13
    • What will you need to have done...how will you need to have been...Thursday, March 14, 13
    • PageThursday, March 14, 13 9
    • page 7 I am at my best when ...Thursday, March 14, 13
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    • Set up your Daily Dashboard... and look at it several times each day. Just updated: www.LotusNotesDashboard.com 127Thursday, March 14, 13
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    • E mail To Dos Calendar 130Thursday, March 14, 13
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    • CONTROL + M = A New E-mail Message (While you’re reviewing your calendar!) 137Thursday, March 14, 13
    • CONTROL + M = A New E-mail Message (While you’re reviewing your calendar!) 138Thursday, March 14, 13
    • Paper Systems to set up a dashboard include: Legal pad Time Design Day Runner Day Timer Franklin Planner etc 139Thursday, March 14, 13
    • Digital Systems to set up a dashboard include: Lotus Notes Palm Desktop gMail Microsoft Outlook Microsoft Entourage etc 140Thursday, March 14, 13
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    • Please request: a PDF: Lotus Notes Dashboard For more ideas on improving daily productivity using Lotus Notes Jason@WomackCompany.com 143Thursday, March 14, 13
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    • Maximize interruptions: maintain, and review, agendas for people you meet or speak with regularly 146Thursday, March 14, 13
    • Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.” 147Thursday, March 14, 13
    • the BOOK Page 39Thursday, March 14, 13
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    • Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)Thursday, March 14, 13
    • Please write one person’s name... 151Thursday, March 14, 13
    • Please write one person’s name... Now, fill in the next three names... Then, capture at least 4 items to discuss the next time you see each person... 152Thursday, March 14, 13
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    • Seth Godin - speaking at TED.comThursday, March 14, 13
    • Use email TEMPLATES to answer frequently asked questions or provide the same information to a different group or person. 159Thursday, March 14, 13
    • Have you ever opened a “Word” document, or found an E-mail in your Sent Items to forward a standard response or information you already had? 160Thursday, March 14, 13
    • Please write just one topic/ question you know you type repeatedly to anyone via e-mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc... 161Thursday, March 14, 13
    • Do you have a signature with just your contact information? 162Thursday, March 14, 13
    • This one “stationary” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes! 163Thursday, March 14, 13
    • 164Thursday, March 14, 13
    • Move E-mails out of your inbox (Move them to To Dos,or Calendar) 165Thursday, March 14, 13
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    • 1. View the Daily Dashboard (paper or digital) 2. Create Templates for frequent responses 3. Use agendas 4. Move E-mails out of the inbox 168Thursday, March 14, 13
    • Amend E-mail subject lines (coming AND going...) 169Thursday, March 14, 13
    • 170Thursday, March 14, 13
    • Control+E Allows you to EDIT the subject line... 171Thursday, March 14, 13
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    • PageThursday, March 14, 13 14
    • Work to Manage Using your lists of “think about/talk about” and things to do, please write down several multi-step outcomes you are managing Answer the question: What will this look like when I am done? 174Thursday, March 14, 13
    • What will this look like when I am done? 175Thursday, March 14, 13
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    • Work to Do Using your list of “think about/talk about” write down several next actions you need to DO as soon as possible Answer the question: Where do I start on this? 178Thursday, March 14, 13
    • Where do I start on this? 179Thursday, March 14, 13
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    • PageThursday, March 14, 13 16
    • Important / Urgent The “Eisenhower Principle”Thursday, March 14, 13
    • Preparation Prevention Values Clarification Planning Relationship Building True Recreation EmpowermentThursday, March 14, 13
    • E F F O R T VA L U EThursday, March 14, 13
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    • Prioritizing Community BuildingThursday, March 14, 13
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    • 3 Kinds of Work Work we have to think about Work to do sooner than later Work to manage over time 188Thursday, March 14, 13
    • PageThursday, March 14, 13 18
    • Psychology of Performance Technology Sociology that gets things done of ProductivityThursday, March 14, 13
    • Our specialty...the “-ologies” What makes for a “productive” day? 191Thursday, March 14, 13
    • Psychology: What happens when you’re thinking about working? 192Thursday, March 14, 13
    • Sociology: What happens when you sit down with other people and try to get things done? 193Thursday, March 14, 13
    • Technology: Wasn’t “gear” supposed to make life and work easier??? 194Thursday, March 14, 13
    • Physiology: How can our bodies keep up with the pace and speed of our areas of focus/interest? 195Thursday, March 14, 13
    • THANK YOUThursday, March 14, 13
    • 197Thursday, March 14, 13