AUR Ethics and Professionalism Grant Program


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AUR Ethics and Professionalism Grant Program

  1. 1. AUR Ethics and Professionalism in Radiology Grant Program, Policies and Procedures AAUURR RR && EE FFoouunnddaattiioonn EEtthhiiccss aanndd PPrrooffeessssiioonnaalliissmm iinn RRaaddiioollooggyy PPrroojjeecctt GGrraanntt PPoolliicciieess aanndd PPrroocceedduurreess Purpose To improve patient care, to improve patient safety, and to promote social responsibilityin medical care and practice,by providing funding opportunities for the study and teaching of ethics and professionalism in radiology. Nature of Projects Applications that address any aspect of ethics and professionalism in radiology will be considered. Examples of types of projects include, but are not limited to the following:  Research ofethical dilemmas faced by academic radiologists or radiologyphysicians-in-training and the methods by which the dilemmas are addressed;  Educational program to teach ethics and professionalism to practicing radiologists, to radiology physicians-in-training, or to allied members of the academic radiology community. Amount In this program,up to $50,000 (USD) in aggregate maybe awarded in a single year. This aggregate award maybe to one or more individual applications.  The maximum individual award maynot exceed $50,000 for a one year project.  The awards maybe used for salary supportand/or other project costs.Through this grantprogram,the AUR Research & Education Foundation does notpay institutional indirectcosts or overhead costs,or tuition.  Unexpended funds mustbe returned to the Foundation. Payment Schedule Ethics and Professionalism in RadiologyProject Grants begin in July. Grant payments will be made to the organizations ofthe grantees in semi-annual installments. Deadline for Application All applications mustbe submitted electronicallyin a MS Word or PDF file to the AUR R&E Foundation by January 10. If the deadline date falls on a weekend or holiday, the deadline will be extended to the next business day. Applications thatare not complete,do not complywith the instructions,or do not have properlyexecuted signatures,will notbe reviewed. Eligibility  Any member ofthe AUR is eligible to apply as principal investigator.It is not necessaryfor all members ofthe research or developmentteam to be AUR members.  Eligibilityof the principal investigator mustbe maintained throughoutthe grant period. Selection Criteria/Review Process A study section consisting ofphysicians and scientists will review the application for meritand suitability. Final decisions will be subject to the approval of the AUR R & E Foundation Board of Directors.Applicants will be notified of the outcome of their applications bye- mail no later than May 15. The following guidelines will be applied in the review process: Project Plan:Evaluate the proposed projectplan.Are the purpose and goals clear and well developed? Are key deliverables adequately described? Is there a realistic timeline for the deliverables? Is there a plan for a presence at an annual meeting ofthe AUR (examples of activities that would satisfythe presence requirementinclude butare notlimited to a scientific abstract,a scientific poster,an educational poster,or an educational course or workshop)? Will the projectresultin an enduring productthat will be freely accessible to the radiologic communityat large (examples ofproducts thatwould satisfythe enduring requirementinclude,butare not limited to, an article published in Academic Radiology,a video presentation,a podcast,a web presentation)? Will the projectbe generalizable to settings and institutions other than that of the grantee? Are the required resources available? Is there a reasonable chance of completion within the proposed time frame? Is the budgetrealistic? Is there a described method ofevaluation that will judge success or failure of the goals of the activity? Does the evaluation plan have appropriate outcome measures?
  2. 2. AUR Ethics and Professionalism in Radiology Grant Program, Policies and Procedures Applicant: Evaluate the training and experience of the applicantas they relate to the proposed projectplan.Does the applicanthave a demonstrated interestin ethics and professionalism in radiology? If an early career applicant,does he/she have adequate experience and training? If established,has he/she demonstrated an ongoing record ofaccomplishments that are related to the projectplan? Is the applicant’s time commitmentrealistic? Organizational Commitment:Evaluate the commitmentofthe applicant’s organization to provide adequate supportfor the projectplan. Does the applicanthave access to appropriate resources,including equipment,other materials,space,assistants,and mento rs?Does the organization allow appropriate time? Will the organizational environmentin which the work will be done contribute to the likelihood of success? Will the projectbenefitfrom unique features ofthe organizational environment,subjectpopulations,or collaborative arrangements? CONDITIONS OF THE AUR ETHICS AND PROFESSIONALISM IN RADIOLOGY PROJECT GRANT 1. Progress Reports At the end of the first half of the grant year (December 31),and at end of the year of the grant (June 30), each recipientmust submitan interim reportthat demonstrates progress toward the stated goals ofthe proposal.A final written report, includin g plans for dissemination ofthe acquired knowledge/expertise is due within sixmonths after the end of the final year of the grant (December 31).Reports are distributed to the Foundation’s Board ofDirectors to determine the effectiveness and success ofthe program.Failure to complywith the final report requirementmaynegatively affect the eligibilityof the home organization to receive future funding from the AUR Research and Education Foundation. Interim and final reports mustbegin with a one-page summarystatement.Reports are to be submitted electronically(MSWord) and accompanied bya printed,signed copy endorsed bythe organizational representative.Complete reports mustaddress each ofthe following: Interim Report: 1. The progress towards completion ofeach of the specific aims and goals ofthe projectshould be stated.All supporting data should be included. 2. Any deviations from the original projectplan should be stated and explained. 3. Budgetary expenditures should be stated in relation to the project. 4. Any problems or delays thatwere encountered should be described,including anyissues arising from human subjects research. Final Report: 1. The progress towards completion ofeach of the specific aims and goals ofthe projectshould be stated.If some goals were not achieved, an explanation should be provided.All supporting data should be included. 2. Any deviations from the original projectplan should be stated and explained. 3. Budgetary expenditures should be stated in relation to the project. 4. Any problems or delays thatwere encountered should be described,including anyissues arising from human subjects research. 5. Indicate if the results from your studies are being prepared for publication or will be prepared for publication within the following sixmonths. 6. Indicate if the results from your studies will be used as preliminarydata in a grant application to another granting agency. 7. Indicate the clinical significance and future clinical impactofthe results ofyour project. 8. Indicate the strengths and weaknesses ofthe AUR Research & Education Foundation grantprogram in which you participated. 9. Indicate the influence or role that the grantfrom the AUR Research & Education Foundation had on your career or will likely have in the future. 2. Educational Material For projects that resultin educational materials for distribution and/or electronic publication (World Wide Web content, CDs,printed materials,etc),such distribution/publication becomes the responsibilityof the grant recipients. The related costs maybe included as budgetitems in the grant; however, additional funding will notbe available from the AUR Research & Education Foundation. Educational materials mustbe made available to the AUR and its members atno cost. 3. Publications Scientific and educational manuscripts resulting from AUR Research and Education Foundation-funded projects mustbe submitted first to the AUR Annual Meeting to be considered for presentation,and/or to Academic Radiologyto be considered for publication (right of first refusal).One reprint of each publication produced as a resultof AUR R&E Foundation-funded work should be sentto the Foundation’s address for distribution to the Trustees.All posters,publications,and oral presentations ofR&E Foundatio n- funded projects mustcontain appropriate acknowledgmentofthe Foundation’s support.
  3. 3. AUR Ethics and Professionalism in Radiology Grant Program, Policies and Procedures 4. Extension A no-costextension of the terms of this grant may be requested to extend the final budgetperiod up to 12 months beyond the original ending date.Approval of an extension will not include awarding additional funds.A requestfor an extension along with a progress reportmustbe made in writing to the chair of the Grant Program Committee atthe Foundation’s address before the expiration of the original grantperiod.The requestmuststate the reason(s) for the extension,length of the extension requ ested, and an explanation of how the reason(s) for the delay has been rectified.Requests mustbe co-signed bythe organizational representative.Interim reports mustbe submitted every six months during the extension period.Other requests for changes to the terms of an award should be addressed to the chair of the Grant Program Committee with similar documentation and institutional approvals. 5. Modification or Termination of Support The AUR R&E Foundation Board of Directors reserve the rightto modifyor terminate the amountof any funds granted under the terms of the Ethics and Professionalism in RadiologyProject Grant program.If the supportlevel has to be modified by the Board of Trustees for any reason,the grant recipientwill be notified in writing at least 90 days prior,and the grantee will have the option to modify the projectplan or terminate the grant.
  4. 4. AUR Ethics and Professionalism in Radiology Grant Program, Application Instructions and Guidelines i AAUURR RR && EE FFoouunnddaattiioonn EEtthhiiccss aanndd PPrrooffeessssiioonnaalliissmm iinn RRaaddiioollooggyy PPrroojjeecctt GGrraanntt AApppplliiccaattiioonn IInnssttrruuccttiioonnss aanndd GGuuiiddeelliinneess I: Summary of Proposed Project This page,when separated from the restof the application,should serve as a succinctand accurate description ofthe propos ed project. The summaryshould include the long-term goals ofthe proposed projectas itapplies to the applicantand to the radiologic community.Abstract not to exceed 300 words. A. Title B. Abstract II: Applicant A. Applicant Data Complete applicantpersonal and professional data.  Institution  Department  Key Training Dates (Degrees,Completion of postgraduate training programs)  Currentyear of training,or faculty position/rank  Grants & external funding for research received. Sources of grants and external funding include,but are not limited to, governmental agencies,foundations, industry,and commercial entities.Specify the amountand percenteffort for each.  Conflicts of interestmustbe disclosed and addressed.  Publications.Listcomplete references to all publications during the pastthree years and to representative earlier publications pertinentto this application,including titles and all authors,in chronological order.If the listof publications in the lastthree years is excessive, selectthe mostpertinentpublications.  Time allocated to the proposed project,and to other duties.Specify percentand time frame.  Contact Information. B. Biosketch NIH-style, limited to 4 pages C. Priority Statement: Describe your area of professional/scientific interest(s) and long-term career goals and objectives.Explain how the opportunity of an Ethics and Professionalism Project Grantrelates to the personal plans and ambitions ofthe applicant,to the priorities ofthe hostinstitution,and to the radiologic communityin general.Not to exceed 1000 words. D. Other Participants (if any) Other participants/investigators/scientific advisors/consultants who will contribute significantlyto the projectshould be listed. Include a description ofthe role they will play in the proposed research project,and a brief summaryof their qualifications and suitabilityfor the proposed role. III: Project Plan A. Detailed Project Plan: The description ofthe plan should be thorough butfocused.Not to exceed 5 pages.Use 0.5"margins and size 11Arial font. Additional pages maybe included for the bibliography. Introduction:  Rationale and Purpose:General statementofpurpose.Describe whythe projectshould be undertaken. For research projects,state theory and a briefliterature review.  Objectives: Specific statements ofintended outcomes or expected results. Research hypotheses are appropriate for research studies.  Student Population:Whatlearner group(s) will be served by the project? Previous Experience: Relevant preliminarywork/prior experience of investigator.
  5. 5. AUR Ethics and Professionalism in Radiology Grant Program, Application Instructions and Guidelines ii Project Plan:  Activities: What specificallywill be done to achieve the above objectives? How? Where? etc.  Deliverables:Whatdeliverables will resultfrom the project? How are they related to the projectgoals?  Annual meeting presence: whatpresence will the projecthave at the AUR annual meeting? How will itenhance the experience of the attendees? How will it contribute to the project goals?  Enduring materials:whatenduring materials will resultfrom the project? How will they contribute to the projectgoals? How will AUR member access them?  Time Schedule:To the extent possible,presenta schedule ofdates when various aspects ofthe projectwill be completed.  Outcomes:What are the desired outcomes ofthe project? How will they be assessed? Evaluation:  How will the outcomes ofthe project be assessed in terms ofthe purpose and objectives? Whatmetrics will be used and how will they be collected? B. ResearchAssurances Will the projectinvolve any of the following?  human subjects (Y/N)  vertebrate animals (Y/N)  ionizing radiation/radioactive isotopes (Y/N)  other, requiring institutional research assurance approval (recombinantDNA, etc) (Y/N) Funded applicants will be required to submitappropriate institutional review board approvals or exemptions before grantfunds are released. C. Resources and Environment Describe major equipment,laboratory,clinical,animal,office/computer,supportservices,education resources, study populations, and other facilities (simulation centers,surveycores,etc) that will be available for this project. IV: Budget A. Detailed Budget: Since plans differ, no specific formatis required for this section.However, a complete description ofthe projected use of funds will assistthe study section reviewers in determining the project's scope and feasibility.The budgetshould be a complete and detailed listing ofthe costs associated with the proposed program,including part-time salarysupport,tuition,supplies and materials,etc.Specify the total projectbudgetand the amountrequested (ifdifferentthan the total projectbudget).Explain how costs not covered by this grant will be paid (departmental funds,etc).Through this grant program,the AUR Research & Education Foundation does notpay institutional overhead costs, indirectcosts,or tuition. B. Other Sources of Support (pending and received): Other non-conflicting sources ofsupportfor the proposed activity are encouraged and should be identified. C. Award Payment Information: To facilitate fund disbursementifthe grant is approved, please supplythe payee information and mailing address.This information is available through the institution’s research administration office.The institution will serve as the fiscal a gent.  Grant checks payable to:  Grant checks sentto: Include contact name,mailing address,phone number,and e-mail. V: Letters Letters of recommendation/supportare notrequired or accepted;however, a letter of intent/agreement should be provided for any of the following:  If the projectwill involve a significantamountofthe applicant’s time and/or departmental resources (including other perso nnel), provide a letter of supportfrom the departmentchair;  If equipmentor supplies for the proposed activities will be provided by a source other than the applicant’s department(such as a commercial company);  If the study involves significantcollaboration with individuals outside ofthe applicant’s departmentor home institution. VI: Signatures Enter the names and contactinformation for each individual that will sign the completed,printed application.Original signatures are required on the printed copy. Electronic reproductions will notbe accepted.  DepartmentChair  Grant Administrator  Grant Applicant
  6. 6. AUR Ethics and Professionalism in Radiology Grant Program, Application Instructions and Guidelines iii VII: Submission The application mustbe submitted electronicallyas a MS Word or PDF document. The electronic file mustbe received in the AUR R&E Foundation office at on or before the deadline. Questions? Stephanie Taylor, Account Executive AUR R&E Foundation 820 Jorie Boulevard,Oak Brook, IL 60523 1.630.368-3730,