Bookkeeping
• It is simply the recording of
financial transactions.
• Transactions include
purchases, sales, receipts and
...
•The dental practitioner
should be very involved in
their practice's accounting
to maintain order, prevent
theft, and keep...
• Bookkeeping in the dental
office is usually performed by
a…
Dental Office Bookkeeper
The Dental Office
Bookkeeper
• Handles all dental office
finances which includes:
Accounts Receivable – the
money owed to...
• This person may also handle the
patient’s dental insurance and
make financial arrangements
with the patients for payment...
• Above all, this person must be
organized, have knowledge of
dental treatments, and exhibit
good communication and
proble...
Income
– A book that contains the profit of
the dental practice.
– It involves the charges to
patients for services that a...
–A book that contains the
expenses of the dental
practice.
– It involves the money that
goes out of the office.
– This is ...
•The price one pays
as remuneration
for services. Fees
usually allow for
overhead, wages,
costs, and markup.
Fee
ACCORDING TO AN RDH
EVILLAGE SURVEY
COMPLETED BY 362
READERS IN MAY 2012
The survey inquired about
additional fees for:
• Nitrous oxide/anesthetics (58%
charge an additional fee)
• Missed appoint...
• Patient education (6% charge an
additional fee)
• Cleaning of implant-restored teeth
(only 3% charge additional fees)
• ...
Financial Record
• Another important facet of
the patient record relates to
financial arrangements.
• It is prudent to inc...
arrangements and
agreements made with the
patient and/or guardian
concerning the settlement
of accounts.
• a copy of any written agreement
with a patient;
• the date and amount of all fees
charged;
• the date and amount of all
...
• an itemized listing of all commercial
laboratory fees that were incurred
in respect to prosthetic,
• restorative or orth...
If dental treatment is provided for a
patient on a basis other than fee-
for-service, or where the
responsibility for paym...
• Be in writing;
• Be maintained as part of the
patient record;
• Identify the person or persons
entitled to dental servic...
• Specify the obligations of the
parties in the event the member
is unable to provide covered
services, including the
obli...
• If payments for dental
services are made on behalf
of a patient by a third party,
the financial record must
include the ...
• Patients must be aware not only
their dental needs but of the
value of the services rendered.
• Also, patients must give...
–Comes from the Latin word
Credo, which means
"I believe".
–An arrangement with a
shop, bank, etc. that allows
you to buy ...
• A document issued
to a customer who owes money.
• For example: A dental
procedure which is endodontic
treatment that he/...
• The act of obtaining money that
is owed to dental office.
• All dentists should be acutely
aware of the collection
perce...
•In many practices, a major
source of practice income
is reimbursement from
dental insurance plans.
Insurance
• This includes name, address,
phone numbers and place
of employment of the patient
& the responsible party
(if different)...
Licenses
• Includes dentist’s school
diploma, certificate
of registration, professional
identification card, certificates of
traini...
Dentistry and such other
documents, or papers required by
the law shall be displayed in his
clinic or reception room.
• Pl...
• For other venues of practice, a
certified true copy shall be
obtained from the dental school
and Certificate of Registra...
Permits
• A person engaged in the practice
of a profession requiring
government examination such as
a dentist is, by express provi...
• Also licensed dentists and
members of good
standing Philippine Dental
Association, are exempted from
payment of Mayor’s
...
•However, the code instead
provides for a professional
tax on professionals
belonging to this class.
• Professional Dentist who has
paid the corresponding
professional tax to the province
where he practices his profession
s...
or local tax, licenses, or fee,
including the Mayor’s Permit
or license fee, for the practice
of such profession.
• Accord...
• SEC. 139. Professional Tax. – (b) Every person legally
authorized to practice his profession shall pay the
professional ...
Dental Office Bookkeeping
Dental Office Bookkeeping
Dental Office Bookkeeping
Dental Office Bookkeeping
Dental Office Bookkeeping
Dental Office Bookkeeping
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Dental Office Bookkeeping

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Dental Office Bookkeeping

  1. 1. Bookkeeping • It is simply the recording of financial transactions. • Transactions include purchases, sales, receipts and payments by an individual or organization.
  2. 2. •The dental practitioner should be very involved in their practice's accounting to maintain order, prevent theft, and keep costs under control.
  3. 3. • Bookkeeping in the dental office is usually performed by a… Dental Office Bookkeeper
  4. 4. The Dental Office Bookkeeper • Handles all dental office finances which includes: Accounts Receivable – the money owed to the practice, & Accounts Payable – the money the office owes to others.
  5. 5. • This person may also handle the patient’s dental insurance and make financial arrangements with the patients for payment of the dental service. • The inventory and supply system may also be handled by this person.
  6. 6. • Above all, this person must be organized, have knowledge of dental treatments, and exhibit good communication and problem-solving skills.
  7. 7. Income – A book that contains the profit of the dental practice. – It involves the charges to patients for services that are done by the dentist. – This is recognized when it is received.
  8. 8. –A book that contains the expenses of the dental practice. – It involves the money that goes out of the office. – This is recorded when it is paid. Expenditures
  9. 9. •The price one pays as remuneration for services. Fees usually allow for overhead, wages, costs, and markup. Fee
  10. 10. ACCORDING TO AN RDH EVILLAGE SURVEY COMPLETED BY 362 READERS IN MAY 2012
  11. 11. The survey inquired about additional fees for: • Nitrous oxide/anesthetics (58% charge an additional fee) • Missed appointment charges (57% charge an additional fee) • Home care products (15% charge an additional fee)
  12. 12. • Patient education (6% charge an additional fee) • Cleaning of implant-restored teeth (only 3% charge additional fees) • Caries detection technologies (3% charge an additional fee) • Filling out insurance forms (less than 1% charge an additional fee)
  13. 13. Financial Record • Another important facet of the patient record relates to financial arrangements. • It is prudent to include in the patient record a note or notes about the financial
  14. 14. arrangements and agreements made with the patient and/or guardian concerning the settlement of accounts.
  15. 15. • a copy of any written agreement with a patient; • the date and amount of all fees charged; • the date and amount of all payments made; The financial record for each patient must include:
  16. 16. • an itemized listing of all commercial laboratory fees that were incurred in respect to prosthetic, • restorative or orthodontic services; • copies of all dental claim forms for the preceding two years.
  17. 17. If dental treatment is provided for a patient on a basis other than fee- for-service, or where the responsibility for payment is with a person other than the patient or patient’s guardian, you should be aware of the following recordkeeping requirements. Any such agreement with a patient must:
  18. 18. • Be in writing; • Be maintained as part of the patient record; • Identify the person or persons entitled to dental services under it; • The dental services to which they are entitled; • State the period of time it will be in force;
  19. 19. • Specify the obligations of the parties in the event the member is unable to provide covered services, including the obligations to make further payments and the application of payments that were previously made.
  20. 20. • If payments for dental services are made on behalf of a patient by a third party, the financial record must include the identity of the person or agency making such payment.
  21. 21. • Patients must be aware not only their dental needs but of the value of the services rendered. • Also, patients must give informed consent & must understand the office’s policies on matters of credit & collection.
  22. 22. –Comes from the Latin word Credo, which means "I believe". –An arrangement with a shop, bank, etc. that allows you to buy something and pay for it later. Credit
  23. 23. • A document issued to a customer who owes money. • For example: A dental procedure which is endodontic treatment that he/she should pay in a form of installment. Credit Note
  24. 24. • The act of obtaining money that is owed to dental office. • All dentists should be acutely aware of the collection percentage in their dental practice and review it on a monthly basis. Collection
  25. 25. •In many practices, a major source of practice income is reimbursement from dental insurance plans. Insurance
  26. 26. • This includes name, address, phone numbers and place of employment of the patient & the responsible party (if different) & specific insurance information.
  27. 27. Licenses
  28. 28. • Includes dentist’s school diploma, certificate of registration, professional identification card, certificates of training/residency, certificate of proficiency issued by specialty council, the Board of Licenses
  29. 29. Dentistry and such other documents, or papers required by the law shall be displayed in his clinic or reception room. • Plaques, Testimonials, Certificates of Appreciation obtained as a result of the dentist’s professional competency maybe displayed separately in the dentist’s private office only.
  30. 30. • For other venues of practice, a certified true copy shall be obtained from the dental school and Certificate of Registration and Professional Identification Card obtained at PRC and properly posted at the aforementioned areas.
  31. 31. Permits
  32. 32. • A person engaged in the practice of a profession requiring government examination such as a dentist is, by express provision of the Local Government Code, exempted from this requirement. Permits
  33. 33. • Also licensed dentists and members of good standing Philippine Dental Association, are exempted from payment of Mayor’s Permit because the practice of Dentistry is an exercise of a profession and not a business concern.
  34. 34. •However, the code instead provides for a professional tax on professionals belonging to this class.
  35. 35. • Professional Dentist who has paid the corresponding professional tax to the province where he practices his profession shall be entitled to practice his profession in any part of the Philippines without being subjected to any other national Taxes
  36. 36. or local tax, licenses, or fee, including the Mayor’s Permit or license fee, for the practice of such profession. • According to: – SEC. 139. Professional Tax.
  37. 37. • SEC. 139. Professional Tax. – (b) Every person legally authorized to practice his profession shall pay the professional tax to the province where he practices his profession or where he maintains his principal office in case he practices his profession in several places: Provided, however, That such person who has paid the corresponding professional tax shall be entitled to practice his profession in any part of the Philippines without being subjected to any other national or local tax, license, or fee for the practice of such profession.
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