An Introduction to the Archives Hub


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The Archives Hub is a gateway to search across descriptions of archives held in UK universities, colleges and institutions. This presentation describes the scope and content of the Hub, with examples of different searches and display pages.

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An Introduction to the Archives Hub

  1. 1. MIMAS Bibliographic Course
  2. 2. MIMAS A National Data Centre
  3. 4. The Archives Hub <ul><li>A gateway to descriptions of archives in UK Universities and Colleges </li></ul>Archives Hub homepage
  4. 5. Archives are… <ul><li>Materials generated by an organisation, business or individual and preserved for long-term access </li></ul><ul><li>A collection is identified as being created by a particular person, family, or organisation in the course of their activities </li></ul><ul><li>Collections vary widely in size and content </li></ul>Archive collections are organised hierarchically
  5. 6. The Archives Hub <ul><li>is freely available </li></ul><ul><li>does not require registration </li></ul><ul><li>holds descriptions of over 20,000 archive collections </li></ul><ul><li>includes descriptions from more than 140 institutions </li></ul><ul><li>is regularly updated with new descriptions </li></ul>
  6. 7. What’s in the Archives Hub <ul><li>Archives you might expect: </li></ul><ul><ul><li>research papers of university staff </li></ul></ul><ul><ul><li>records of university clubs and organisations </li></ul></ul><ul><ul><li>papers of former students </li></ul></ul><ul><ul><li>records of universities themselves </li></ul></ul><ul><li>And archives you might not expect: </li></ul><ul><ul><li>family and estate collections </li></ul></ul><ul><ul><li>business archives </li></ul></ul><ul><ul><li>papers of former students </li></ul></ul><ul><ul><li>trade union archives </li></ul></ul>
  7. 8. research art & design science & industry literature university life great britons sport & leisure arts & humanities local history social history You can find a wealth of information on the Archives Hub
  8. 9. Bloggs and Sons Minute Books Accounts Correspondence Ledgers Cash Books Day Books     Item Collection Series Sub-series Hierarchy of an Archive
  9. 10. Searching <ul><li>4 types of search </li></ul><ul><ul><li> Quick Search </li></ul></ul><ul><ul><li> Advanced Search </li></ul></ul><ul><ul><li> Index Browsing </li></ul></ul><ul><ul><li> Subject Finder </li></ul></ul><ul><li>Guidelines on choosing the most suitable type of search are available on the Help pages </li></ul>
  10. 11. Quick Search <ul><li>Enter a word or a few words for a quick search of the Archives Hub descriptions </li></ul>The quick search looks for your search term in the main fields, such as title, scope and indexes
  11. 13. Advanced Search <ul><li>A precise way of finding information </li></ul><ul><li>Combine title, subject, name and date searches </li></ul>Search for both words OR either word Search on individual items in collections as well as collection descriptions
  12. 17. Browse Indexes <ul><li>A useful way of looking for related names and subjects </li></ul>A search for musician will find ‘musician and author’ and other adjacent alphabetical terms
  13. 18. Subject Finder <ul><li>Find index terms relating to your search </li></ul>A search for medieval literature will find similar subjects such as ‘manuscripts medieval’
  14. 19. Archives Hub descriptions (1) <ul><li>Descriptions have summary information… </li></ul>These fields are completed for all Hub descriptions
  15. 20. Archives Hub descriptions (2) <ul><li>… and more detailed information </li></ul>These fields will vary in the level of detail that they provide
  16. 21. Archives Hub descriptions (3) <ul><li>With clickable index terms to take you to related descriptions </li></ul>
  17. 22. Archives Hub descriptions (4) <ul><li>Some descriptions have a table of contents… </li></ul>… which links to information on parts of the archive, such as a series or individual items
  18. 23. Archives Hub descriptions (5) <ul><li>Descriptions of archive collections are provided by the contributing institution </li></ul><ul><li>This means that they can vary in their content and level of detail </li></ul><ul><li>All descriptions have basic information to identify the archive and the holder of the archive </li></ul>
  19. 24. Details of repository <ul><li>The archives described on the Archives Hub are held by UK universities and colleges </li></ul><ul><li>There is a clickable link to take you to the contact details for the repository </li></ul>
  20. 25. Guided Tour <ul><li>An online guided tour provides help in reading archive descriptions </li></ul>To access the tour, click on the link on the Hub homepage…
  21. 26. Collection of the Month <ul><li>Each month the Archives Hub features collection descriptions on a different topic </li></ul>
  22. 27. Website and help <ul><li>The Archives Hub: </li></ul><ul><li> </li></ul><ul><li>Helpdesk: </li></ul><ul><li>email: </li></ul>
  23. 28. Current/future developments <ul><li>Distributed Hub: institutions as ‘Spokes’ </li></ul><ul><li>Cross-search of archive networks </li></ul><ul><ul><li>The National Archives (A2A) </li></ul></ul><ul><ul><li>The Archives Hub </li></ul></ul><ul><ul><li>The Scottish Archive Network </li></ul></ul><ul><ul><li>Archive Network Wales </li></ul></ul>