Kai Net From Project To Network


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  • Organizers Funding Sources
  • Organizers Funding Sources
  • Organizers Funding Sources
  • Organizers Funding Sources
  • Organizers Funding Sources
  • Building KAINet strategy and Implementation Plan Development of institutional ICM strategies Lessons learnt Ownership of KAINet
  • Training in ICM Providing essential equipment to institutions Development of Institutional Repositories Dev. of institutional repositories Knowledge Sharing Framework
  • Completing Development Of Institutional ICM Strategies Completing development of a KAINet Strategy and Implementation Plan Development of a National Repository of Agricultural Science And Technology Development of a Marketing strategy for KAINet Bringing more stakeholders on Board
  • Kai Net From Project To Network

    1. 1. KAINet: From Pilot Project to National Network of Agricultural Science & Technology Information Jane Frances Asaba, CABI
    2. 2. <ul><ul><li>Outline of Presentation </li></ul></ul><ul><ul><li>Introduction </li></ul></ul><ul><ul><li>Rationale </li></ul></ul><ul><ul><li>Kenya AGRIS Pilot Project Objectives </li></ul></ul><ul><ul><li>Stakeholders /Ownership and Participation </li></ul></ul><ul><ul><li>Phasing of the project - 4 Phase </li></ul></ul><ul><ul><li>Achievements </li></ul></ul><ul><ul><li>Challenges </li></ul></ul><ul><ul><li>Lessons </li></ul></ul><ul><ul><li>Financial Aspects of the Processes of Building KAINet </li></ul></ul><ul><ul><li>Rolling – out KAINet </li></ul></ul>KAINet from Pilot Project to Network
    3. 3. <ul><ul><li>Introduction </li></ul></ul>
    4. 4. Introduction <ul><li>Knowledge empowers individuals, communities and nations to make effective and informed choices to sustain and develop livelihoods and thus reduce poverty. </li></ul>
    5. 5. Introduction <ul><li>The Kenya Agricultural Information Network (KAINet) started in April 2006 as Kenya AGRIS Pilot Project, a collaborative initiative </li></ul><ul><li>Aim was to establish: </li></ul><ul><ul><li>Systems that promote information exchange and access among researchers and other agricultural stakeholders </li></ul></ul><ul><ul><li>Institutional repositories & a national electronic repository of Agriculture Science and Technology </li></ul></ul><ul><ul><li>The above had been identified by stakeholders in Kenya working together with FAO & ASARECA </li></ul></ul><ul><ul><li>2005 – project proposal develop (KARI, FAO, CABI & </li></ul></ul><ul><ul><li>ASARECA) </li></ul></ul>
    6. 6. <ul><ul><li>Rationale </li></ul></ul>
    7. 7. Rationale <ul><ul><li>Response to recommendations to build a Kenyan national agricultural science and technology information system identified in the SRA </li></ul></ul><ul><ul><li>SRA </li></ul></ul><ul><ul><ul><li>achieving a reduction in unemployment and poverty through application of new technologies and information as the basis for a thriving agricultural system </li></ul></ul></ul><ul><ul><ul><li>linking national research system with international information systems </li></ul></ul></ul><ul><ul><ul><li>Establishing agricultural technology dissemination system linked to extension </li></ul></ul></ul>
    8. 8. Rationale (Cont’d) <ul><ul><li>Calls to promote coherence in the management of agricultural information to enhance exchange and access </li></ul></ul><ul><ul><li>Address issues that are critical to content development and info. exchange between users within the agricultural S&T </li></ul></ul><ul><ul><li>Develop institutional information and communication management (ICM) policy/strategy frameworks, human capacity in ICM </li></ul></ul>
    9. 9. Kenya AGRIS Pilot Project Objectives <ul><ul><ul><li>To facilitate the development of institutional policies and strategies on information and communication management (ICM) in agricultural S&T in Kenya </li></ul></ul></ul><ul><ul><ul><li>To develop the basis for a national AGRIS network, including selected resource centres and the mechanism for fostering institutional collaboration </li></ul></ul></ul><ul><ul><ul><li>To strengthen human resource capacities in the key centres </li></ul></ul></ul><ul><ul><ul><li>To document the process and develop as a case study for development of a national AGRIS network </li></ul></ul></ul>
    10. 10. <ul><ul><li>Stakeholders/Ownership & Participation </li></ul></ul>
    11. 11. Stakeholders /Ownership and Participation <ul><li>Five institutions in Pilot Project: </li></ul><ul><li>Kenya Agricultural Research Institute (KARI) </li></ul><ul><li>Kenya National Agricultural Research Laboratories </li></ul><ul><li>(KARI-NARL) </li></ul><ul><li>Kenya Forestry Research Institute (KEFRI) </li></ul><ul><li>Ministry of Agriculture (MoA) </li></ul><ul><li>Jomo Kenya University of Agricultural Science and </li></ul><ul><li>Technology (JKUAT) </li></ul>
    12. 12. Implementing Partners <ul><ul><li>FAO </li></ul></ul><ul><ul><li>CABI Africa </li></ul></ul><ul><ul><li>ASARECA </li></ul></ul><ul><ul><li>Equal partnership </li></ul></ul><ul><ul><li>Funding from DFID through FAO </li></ul></ul>
    13. 13. Management/Governance <ul><ul><li>KARI – coordination of technical aspects of the project </li></ul></ul><ul><ul><ul><li>Development of work plans; Mobilizing resources </li></ul></ul></ul><ul><ul><ul><li>Monitoring activity implementation </li></ul></ul></ul><ul><ul><ul><li>Linking the national institutions with international collaborators. </li></ul></ul></ul><ul><ul><li>Project Management Committee (PMC) </li></ul></ul><ul><ul><ul><li>One representative from each participating institutions </li></ul></ul></ul><ul><ul><ul><li>Guidance to the project activities </li></ul></ul></ul><ul><ul><li>Project Implementation Committee (PIC) </li></ul></ul><ul><ul><ul><li>Two members from each institution (policy & technical) </li></ul></ul></ul><ul><ul><ul><li>Planning and implementation of project activities </li></ul></ul></ul><ul><ul><li>CABI Africa - backstopping on technical matters, Documentation, M&E </li></ul></ul><ul><ul><li>ASARECA - backstopping on technical matters </li></ul></ul><ul><ul><li>FAO – backstopping on technical matters; ensure funding and reporting to DFID </li></ul></ul>
    14. 14. <ul><ul><li>Phasing of the Project </li></ul></ul>
    15. 15. Phase 1: Planning and Consensus Building 1st April - 30th Sept. 2006 <ul><li>Proposal received funding from DFID (UK) </li></ul><ul><li>Five National institutions selected for pilot </li></ul><ul><li>(research, extension, academic) </li></ul><ul><li>Consultations at institution level – common vision </li></ul><ul><li>July 2006 - Consensus building workshop </li></ul><ul><li>(policy/strategy framework & technical aspects) </li></ul>
    16. 16. Phase 1: Planning (cont’d) <ul><li>Assessment of Capacity needs </li></ul><ul><li>Analysis of ICM Policies and Strategies – </li></ul><ul><li>National & Institutional </li></ul><ul><li>Initial Capacity-building activities based on </li></ul><ul><li>web-enabled tools & methodologies </li></ul><ul><li>Birth of KAINet during a 2 nd Stakeholder </li></ul><ul><li>workshop </li></ul>
    17. 17. Phase 2: Strategy building 1st Dec 2006 - 31st May 2007 <ul><li>Provide technical support to inst. in developing ICM policies & strategies </li></ul><ul><li>Develop network strategy & action plan (KAINET) </li></ul><ul><li>Development of a framework for knowledge sharing </li></ul><ul><li>Capacity development & support to establish info </li></ul><ul><ul><li>System (institutional repositories; On-site training - standard tools & </li></ul></ul><ul><ul><li>methodologies; Training of Systems Administrator (AGRIS skills & </li></ul></ul><ul><ul><li>dissemination of digital content) </li></ul></ul><ul><li>Case Study Development </li></ul>
    18. 18. Phase 3: C apacity building, development of the Inst. repositories Jan – 31 st May 2008 <ul><li>Training in ICM </li></ul><ul><ul><li>Management of Electronic Documents </li></ul></ul><ul><ul><li>Website Development and Management </li></ul></ul><ul><ul><li>Planning, Monitoring and Evaluation </li></ul></ul><ul><ul><li>Marketing Agricultural Information Services </li></ul></ul><ul><ul><li>Opening-up Access to S&T Information </li></ul></ul><ul><li>Providing essential equipment to institutions </li></ul><ul><li>Development of Institutional Repositories </li></ul>
    19. 19. Phase 4: Establishment of the national repository & promotion of KAINet June 2008 – April 2009 <ul><li>Complete development of Institutional ICM Strategies </li></ul><ul><li>Complete development of a KAINet Strategy </li></ul><ul><li>and Implementation Plan </li></ul><ul><li>Complete development of KSF & Knowledge Sharing materials </li></ul><ul><li>Development of a National Repository of Agricultural S&T </li></ul><ul><li>information </li></ul><ul><li>Development of a Marketing Strategy for KAINet </li></ul><ul><li>Consolidation of capacities built </li></ul>
    20. 20. <ul><ul><li>Achievements </li></ul></ul>
    21. 21. <ul><li>Partnerships and team approach was enhanced among the institutions in the KAINet pilot project & with international /regional collaborators </li></ul><ul><li>Common tools (standards, methodologies and approaches) have been applied to support coherence to ensure information exchange and sharing </li></ul>Partnerships built
    22. 22. <ul><ul><li>Equipment to facilitate digitization and sharing of information were provided to pilot institutions </li></ul></ul><ul><ul><ul><ul><li>Computers </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Servers </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Scanners </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Accessories </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Internet connectivity, </li></ul></ul></ul></ul>Essential equipment given to Pilot institutions
    23. 23. <ul><li>ICM skills were built among staff working on the KAINet project and have become invaluable in implementing project activities as well as other related activities </li></ul><ul><li>Profile of information staff raised and </li></ul><ul><li>Staff making valuable contribution to institution activities </li></ul><ul><li>Visibility of Staff /institution work increasing </li></ul><ul><ul><li>PM&E systems established and used to monitor project activities </li></ul></ul>ICM Skills Built
    24. 24. <ul><ul><li>Institutional repositories developed at 5 institutions (KARI-HQ, KARI-NARL, KEFRI, MoA (including AIRC/KADOC) and JKUAT and accessible on institutional LANs; currently the repository for KARI-HQ is accessible on-line. </li></ul></ul><ul><ul><li>Repositories provide both metadata and full-text documents generated by institutions, covering materials such as annual and technical reports, research reports, journal articles, conference proceedings, strategy documents, manuals and other related materials . </li></ul></ul>Five Institutional Repositories
    25. 25. <ul><ul><li>KAINet – the Kenya Agricultural Information Network, which will enable sharing of information across the agricultural sector has been developed, together with its strategy and implementation plan. The network will be officially launched in May 2009 </li></ul></ul><ul><ul><li>KAINet Case Study developed and will be published and shared </li></ul></ul>KAINet developed s
    26. 26. <ul><ul><li>A Knowledge Sharing Framework to facilitate sharing of information within KAINet and with its beneficiaries was developed </li></ul></ul><ul><ul><li>A 5 year KAINet Marketing Strategy and Plan to promote KAINet beyond the pilot institutions and ensure it becomes sustainable also developed </li></ul></ul><ul><ul><li>Marketing by print & electronic means: posters, leaflets, manuals, policy brief, mass media; websites, e-forums, visits, etc. </li></ul></ul>KAINet Knowledge Sharing Framework & Marketing Strategy
    27. 27. <ul><ul><li>Challenges </li></ul></ul>
    28. 28. Challenges <ul><ul><li>Building partnerships & sustaining participation </li></ul></ul><ul><ul><li>Unwillingness to share information – Open Access new </li></ul></ul><ul><ul><li>Differing institutional priorities leading to delays in some </li></ul></ul><ul><ul><li>activities </li></ul></ul><ul><ul><li>Limited institutional ICM policy and strategy frameworks </li></ul></ul><ul><ul><li>Insufficient resources (human and infrastructure) </li></ul></ul><ul><ul><li>Limited ICM skills combination (initially) </li></ul></ul><ul><ul><li>Insufficient infrastructure incl. unstable internet at some </li></ul></ul><ul><ul><li>centres </li></ul></ul><ul><ul><li>Low budgetary support </li></ul></ul><ul><ul><li>Lack of a central national (agricultural) information </li></ul></ul><ul><ul><li>centre </li></ul></ul><ul><ul><li>Prolonged government procurement procedures </li></ul></ul>
    29. 29. <ul><ul><li>Lessons </li></ul></ul>
    30. 30. Lessons <ul><li>Partnerships ensured rationalization of resources, sharing </li></ul><ul><li>skills and experiences </li></ul><ul><li>Planning and consensus building provided the basis for </li></ul><ul><li>collaboration </li></ul><ul><li>Embedding the project in national policies and strategies </li></ul><ul><li>ensured buy-in by stakeholders </li></ul><ul><li>Teamwork provided energy & saved time </li></ul><ul><li>Institutional framework added credibility to project </li></ul>
    31. 31. Lessons (cont’d) <ul><li>Networking formed the basis of project operations and led </li></ul><ul><li>to the birth of KAINet </li></ul><ul><li>Knowledge sharing is required to create awareness and </li></ul><ul><li>bring partners on board </li></ul><ul><li>Constant communication essential (phone, e-mail, </li></ul><ul><li>D-groups) for consolidating knowledge/experiences </li></ul><ul><li>Sufficient time is required for consultations during strategy/ </li></ul><ul><li>policy devpt. </li></ul><ul><li>ICM skills and capacities should be built from start of </li></ul><ul><li>project </li></ul>
    32. 32. <ul><ul><li>Financial Aspects of the KAINet Project </li></ul></ul>
    33. 33. Financial Aspects of the KAINet Project <ul><li>Budget: </li></ul><ul><li>Planning & consensus building (Phase 1) – Approx. US$ 50K </li></ul><ul><li>Capacity building & Marketing (Phases (2-4) - Approx </li></ul><ul><li>US$280K </li></ul><ul><li>In-kind contributions provided by project partners </li></ul><ul><ul><li>Travel and upkeep costs </li></ul></ul><ul><ul><li>Use of institutional resources </li></ul></ul><ul><ul><li>Staff salaries. </li></ul></ul>
    34. 34. <ul><ul><li>Future of KAINet </li></ul></ul>
    35. 35. Rolling –out KAINet <ul><ul><li>KAINet is a national network and we expect that several agricultural–sector organisations will join and actively participate in the network once it is rolled-out </li></ul></ul><ul><ul><li>The centres that participated in the pilot project have the capacity to support new members and by working together we can provide information that will act as fuel to drive and sustain a thriving agricultural system. </li></ul></ul>
    36. 36. Acknowledgement <ul><ul><li>We’re grateful to: </li></ul></ul><ul><li>FAO & DFID </li></ul><ul><li>ASARECA </li></ul><ul><li>CABI </li></ul><ul><li>Management of Implementing Institutions – KEFRI, </li></ul><ul><li>JKUAT, MoA & (AIRC), KARI HQ & NARL </li></ul><ul><li>All the institutions and individuals who have </li></ul><ul><li>contributed to the success of this initiative </li></ul>
    37. 37. <ul><ul><li>Thank you and welcome on board ! </li></ul></ul>