Starting Access1. Open Microsoft Access2. On the far right panel type in what you’d like the file name to be, then click the folder icon to navigate to where you want to save the database3. Click create to open your new database4. Now your ready to start!
Creating a Table Under file, click the View down arrow to select Design View Type in the column names you want to use in the Field Name section The Data Type is for if your want to use text, number, currency, etc. Description is useful for noting private keys for a table and foreign keys if you use multiple tables in your database. Field properties: define field size(how many characters for text), captions(the display name for columns), and other advanced options.
Creating a Form Form Wizard Locate the Create tab and click the Form Wizard in the Forms group Select the field names you want to appear, I recommend clicking the double arrows in the center to select all the click next The rest of the way is your preference of design and selecting a name for your form
Creating a Report Report Wizard Locate the Report group under the Create tab and click Report Wizard Click the double arrows for select all then click next Since you only have one table you don’t have to worry about grouping anything unless you just want to try it out, lets try class If you want to sort that is next, then you have the customizing options similar to the Forms
Learning Queries Queries are great tools, but can get complicated Use the same process of finding the Queries group and click Query Wizard We will just use Simple Query Wizard, next, then select all as done in previous objects Looks like your done when you type in a name, but your just getting started!
More on Queries Click on the Home tab and then click the View down arrow under File, lastly click Design View to start Everything about queries is done at the bottom where you see the columns and options for Sort, Criteria, etc. Sorting is easy to figure out, type a matching criteria in double quotes under a field and click a check box to not display that field
Summary of Access Databases are made up of multiple objects as we have discussed in this presentation They can be very simple, but can also get a little complicated Access is a great tool in any company for organization Queries are probably the most useful tool in Access, given their ability to search tables and allow you to select certain criteria