Postdoc Orientation: Integration Strategies at HMS
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Postdoc Orientation: Integration Strategies at HMS

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At the 11th Annual National Postdoctoral Association (NPA) Meeting (Charleston, 2013) I co-presented with Tom Geoghegan (Louisville) on postdoc orientation strategies at our respective institutions.

At the 11th Annual National Postdoctoral Association (NPA) Meeting (Charleston, 2013) I co-presented with Tom Geoghegan (Louisville) on postdoc orientation strategies at our respective institutions.

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  • 1. Postdoc  Orienta.on:   Integra.on  Strategies  at  HMS   Jim  Gould,  PhD   Director,  Office  for  Postdoctoral  Fellows   Harvard  Medical  School  &  Harvard   School  of  Dental  Medicine    
  • 2. Office  of  Postdoctoral     Fellows     •   Supports  postdocs  from  six  basic  science  and   two  social  science  depts  at  HMS;  four  depts  at   HSDM   •   The  Staff            Jim  Gould,  PhD  -­‐  Director            Leigh  Melanson  -­‐  Program  Coordinator         •   Academic  Oversight              Judy  Glaven,  PhD  –  Associate  Dean,  Basic  &                  Interdisciplinary  Research               •   Faculty  Advisory  CommiJee     •   RepresentaLves  from  each  dept    
  • 3. HMS  Quad  Postdoc  Demographics   DomesLc   39%   Foreign   61%   Male   65%   Total  ~1000   (data  from  ~850  federally  funded)   Female   35%  
  • 4. Our  Programming   Orienta.on   •   Postdoc  &  Research  Resources,  Postdoc  organizaLons   •   HR  &  Benefits,  Research  Admin  &  Compliance   Skills  Development   •   Publishing,  grantsmanship,  &  collaboraLon   •   CommunicaLon,  mentoring,  &  management   Career  Development   •   Academic  Job  Search  Series   •   Career  Discussion  Hour  &  Networking   •   ApplicaLon  material  criLque   Social  Events   •   Postdoc  Movie  Night   •   Summer  Fun  Series   •   Postdoc  Lounge:  Coffee  &  Donut  Morning  
  • 5. Leveraging  Our  Community   in  Programming  &  Orienta.on   IdenLfying  &   connecLng  with   postdocs   •  •  •  Assessing  &   building  resources   for  postdocs   •  •  Developing   partnerships  &   collaboraLons   •  •  •  Ombuds,  Work-­‐Life  &   Support  Offices   Ins.tu.onal  Research   Offices   Faculty  &  Staff   Postdoc  Feedback   Department  Admin   •  Human  Resources  &   Payroll   Informa.on  Technology   &  Compu.ng   Communica.ons   Research  Admin  &   Compliance  
  • 6. Outreach  &  Connec.on   •  Department  Level   •  Email  InvitaLon   •  OPF  Website  
  • 7. First  Point  of   Contact:   Department   Onboarding         •   Welcome  leJer   •   Postdoc  OrientaLon   •   Benefits   •   InternaLonal  Office   •   PDA   •   Lab  Safety  Training   •   Reinforces  Dept  process  
  • 8. Next  Point  of   Contact:  Email   InvitaLon     •   New  postdoc  list  generated   by  HR   •   Reinforces  the  Welcome   LeJer   •   Introduces  the  Postdoc   Office   •   OrientaLon  Date  
  • 9. Web-­‐based   Orienta.on   Resource     •   OPF  Website   •   Benefits  reminder   •   OrientaLon  schedule   •   Research  support   •   OrientaLon  registraLon   •   OrientaLon  RegistraLon   •   Tracks  postdoc  info   •   Ease  of  use  for  OPF   •   Internal  or  external   plaZorm  
  • 10. New  Postdoc  Orienta.on   •  Purpose   •  Approach   •  Structure  
  • 11. Why  Orienta.on:   Introducing  the  Landscape     Needs   •  Time  SensiLvity   •  Resources   –  Postdoc-­‐specific   –  InsLtuLonal  Research   •  Community   •  InsLtuLonal  Policy   •  Benefits   Service  Providers   •  Postdoc  Office/AssociaLon;   Ombuds;  Work/Life   •  ComputaLon/IT;  Library;   Core  FaciliLes   •  IACUC;  IRB;  Safety   •  Tech  Development/Transfer   •  Grants  Admin;  Compliance   •  Human  Resources  
  • 12. Our  Approach  to   Orienta.on     •   Every  6  weeks     •   Overview  of  resources  and   support  services   •   Emphasis  on:   •   Postdoc  Resources   •   Research  Skills  &  Policy   •   Work/Life  Issues   •   Relevant  &  Valuable   •   Not  mandatory  
  • 13. Orienta.on  Structure:     Making  the  Most  of  Their  Time   Postdoc  Resources   HMS  Research  Resources   Postdoc  OrganizaLons   Research  AdministraLon  &   Compliance   HR  &  Benefits  
  • 14. Orienta.on  Challenges  &   Opportuni.es   •  Successes   •  Current  Challenges   •  Future  OpportuniLes  
  • 15. What  we  do  well:  Informa.on   •   Introduce  the  OPF   –   Services  &  programming   –   Create  &  reinforce  our   “Brand”   •   IdenLfy  resources   –   Postdoc  Skills   –   Research  Policy   –   Work/Life     •   Detailed  info  packets   •   Responsive  to  feedback  
  • 16. What  we  do  well:  Build  Community   •   Begin  integraLon  at  HMS   •   Cross-­‐discipline/dept   interacLon   –   PDA  &  Postdoc  Forum   –   HMS  Admin  &  Staff   •   Comprehensive   –   Wide  array  of  speakers   –   Wide  array  of  topics    
  • 17. Current  Challenges   •   Streamline  InformaLon  Delivery   –   Powerpoint,  internet,  freestyle,   and  paper   •   MulLpurpose  Venue   –   Flexibility  of  presentaLon  style   –   Comfortable  space     •   Timing  &  Efficiency   –   Keeping  on  Lme  w/o  diminishing   quality   –   Flexibility  for  more  speakers   •   Avoid  informaLon  overload   –   Focus  on  what  they  need  to  know   NOW   –   Allow  for  break(s)  and  interacLon   –   TransiLon  between  topics  
  • 18. Future  Opportuni.es   •   Going  paperless   –   Only  handout  would  be  flash  drive   •   Leveraging  technology   –   Smart  phone  Apps   –   Smartboard   –   Use  cueng  edge  classroom   •   Serving  throughout  postdoc  tenure     philmckinney.com   –   Modular  orientaLon   –   Webinars/pre-­‐recording   –   Key  area  refreshers