Scheduling key concepts june 07, 2012 [compatibility mode]
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Scheduling key concepts june 07, 2012 [compatibility mode]



Presenting key concepts required to build an effective project schedule - Be the Master of SchedulingSoftware

Presenting key concepts required to build an effective project schedule - Be the Master of SchedulingSoftware



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    Scheduling key concepts june 07, 2012 [compatibility mode] Scheduling key concepts june 07, 2012 [compatibility mode] Presentation Transcript

    • Effective Project Scheduling Key Concepts for Schedule Foundation © PM Clinic 1
    • Speaker-IntroductionA practitioner of Analytics, Productivity,Information Modelling, EnterpriseProjectProgramPortfolio Management &Execution Management.Project Management Coach/ Trainerfocusing on MS Excel, MS Project and MSEPM product to improve productivity ofmanagement community. Jaiveer Singh (MBA,PMP)Having 18 years work experience @ singhjaiveerincluding 10 years in Project/Program &Portfolio management roles for globalMNCs. © PM Clinic 2
    • A walk through of the session outline © PM Clinic 3Photo by Tricky at flickr
    • Agenda 1. Key Concepts - 20 Min. 2. Q & A - 10 Min. 3. MS Project Demo - 20 Min. 4. Q & A - 10 Min.Note: Participants can post questions using Chat option © PM Clinic 4
    • Key ConceptsScheduling is ModellingStatic & Dynamic SchedulingProgressive ElaborationTime - Calendars (FY) Project Schedule Working Time/ DaysDuration vs Work MeasurementWBS & Rolling Wave PlanningTask TypesTasks DependenciesProject Progress Rate & Project Status © PM Clinic 5
    • Scheduling or Multi Player Game © PM Clinic 6
    • Master or Assistant © PM Clinic 7
    • Scheduling is Modeling © PM Clinic 8
    • Static & Dynamic SchedulingOriginal ScheduleStatic ScheduleBaseline ScheduleReference Schedule Actual task progress impact successor tasksVsSecond ScheduleDynamic ScheduleForecast ScheduleThe dates are continually recalculated andreforecast when you enter progressinformation or make other changes. The forecast schedule helps you identify slippages relative to the original schedule. Because this is a dynamic model, it also helps you find ways to quickly reduce slippage. © PM Clinic 9
    • The Living Project Schedule • Project planning isn’t just an activity for the start of the project--the project plan must be a living, evolving document that is updated and changed on a regular basis. © PM Clinic 10
    • Progressive Elaboration– Moving From the Unknown to the Known Progressive elaboration, is defined by PMBOK*as “continuously improving and detailing a plan as more detailed and specific information and more accurate estimates become available as the project progresses, and thereby producing more accurate and complete plans that result from the successive iterations of the planning process”. © PM Clinic 11
    • Understanding Time - CalendarsGregorian/ Hizri/ThaiBuddhist Calendar Year Month 1 Month 12 Week 1 Week 2 Week 3 Week 4 Day 1 Day 7 Hour 1 Hour 24 © PM Clinic 12
    • Project / Resource/ Tasks Calendars Working Hours [8-5/ 9-6] Holidays Consultants Availability ProjectOffshore Team Calendar Calendar © PM Clinic 13
    • Duration vs WorkHow Big is Project: Work Size How Long Project Can Run: DurationTime : Person Days, Person Week, Person Time : Days, Week, Months, YearsMonths, Person Years500 person months Duration : 10 months 25 person working for 20 months = 500 Person Months 50 Persons working for 10 months = 500 Person Months Project Work = Duration X Dimensions Resource Units 500 = 10 X 50 © PM Clinic 14
    • WBS- Work Breakdown Structure A detailed, well-defined WBS is created for immediate period of clarity, and only milestones are highlighted for the rest of the project.Level 1 Level 2 Level 3 Rolling Wave Planning – WBS Level © PM Clinic 15
    • Tasks Types e.g. wet paint on cars mayFixed Duration take 2-3 hours to dry before next work can be done on cars Fixed Resources/ Efforts/Fixed Unit Budget e.g. To move a long table, you require 2 people Fixed work size which is having linear relationship to durationFixed Work and resources assigned for execution © PM Clinic 16
    • Tasks Types Fixed WorkWork = Duration X Resources (units)50 Person Days = 5 Days X 10 ResourcesChange in one unit, trigger re-computation of other factorwhile base type column remains fixed © PM Clinic 17
    • Tasks Dependencies ConceptsHard Dependency : Once Paint on walls is dry onlythen next work can be done on walls, Another example- Walls needs to be built first before roof can be made.Soft Dependency : Once some programmer isavailable, previous application defect can be fixed. It’sabout availability of resources.Time Lag: Time difference between finish of task 1 and start oftask 2. Task 2 may have to wait post Task 1 completion.Overlap: Time Period in which both tasks run in parallel. Sometasks can be started 2-3 days before of previous tasks completion © PM Clinic 18
    • Tasks Dependencies TypesDependencies are the relationships of the preceding tasks to thesucceeding tasks. Tasks may have multiple preceding tasks and multiplesucceeding tasks.The most common dependency relationship is a finish-to-startrelationship. Finish to Start Build Columns/Walls Build Roof © PM Clinic 19
    • Tasks Inter Dependencies Finish to Start Time LagPaint a car Polish the car © PM Clinic 20
    • Tasks Dependencies Types 10 s Start to Start Fill Car Fuel Tank Change wheels © PM Clinic 21
    • Tasks Dependencies Types Finish to Finish Predecessor task [FF] The successor task cannot finish until the predecessor task finishes. successor task Start to Finish Predecessor task [SF] The successor task cannot finish until the predecessor task starts.successor task © PM Clinic 22
    • Project BaselinesProject Approved Timelines is referred as Project Baseline. Project actualperformance is measured against this (goal). % Completion 120 100 94 97 100 88 91 78 80 68 58 60 48 38 40 33 28 23 18 20 7 9 11 13 3 5 0 Wk-1 Wk-2 Wk-3 Wk-4 Wk-5 Wk-6 Wk-7 Wk-8 Wk-9 Wk-10 Wk-11 Wk-12 Wk-13 Wk-14 Wk-15 Wk-16 Wk-17 Wk-18 Wk-19 Wk-20 © PM Clinic 23
    • Project Progress Rate vs StatusCar Journey – Distance/ Speed/ FuelDistance : 300 KM, Speed : 50 KM Per hour, Mileage: 20 KM/ Liter © PM Clinic 24
    • © PM Clinic 25
    • Concepts Implementation in MS Project Tools/ options [Configuration/ Product Setup] Calendar/ Schedule/ View Calendar Setup Holidays/ Work Weeks Project Information Timescale [ Bottom/ Middle/ Top Tier] Tasks (Duration & Work) Tasks Type Task Dependencies Project Guide © PM Clinic 26
    • Select Project Calendar TypeTools - > Options- > View TabDefine CalendarType to be used © PM Clinic 27
    • Setup Time Units & Working TimeTools - > Options- > View Tab Define First dayof Week and First Month of a Year Define working time Define Time Units © PM Clinic 28
    • New Calendar SetupTools - > Change Working Time Setup Custom Calendars Define Work Days in a Week © PM Clinic 29
    • Duration/Work Unit SetupTools - > Options- > Schedule Tab Duration Time Unit Default Work Unit (person hours/ days) © PM Clinic 30
    • Customize Time ScaleFormat- > Time Scale Select Time Unit © PM Clinic 31
    • Project InformationProject - > Project Information Project Start Date Project Base Calendar (Choose Custom Calendars) © PM Clinic 32
    • Setup Default Task TypeTools - > Options- > Schedule Tab Default Task Type Fixed Unit Fixed Duration Fixed Work © PM Clinic 33
    • Task Type relationship to work © PM Clinic 34
    • Tasks Dependencies TypesDouble Click on any Task or Press Shift + F2Click on Predecessors Tab Impact tasks Task work/duration of units Dependencies re-computation when any one of them is modified © PM Clinic 35
    • Project GuideView ->Turn on Project Guide Follow recommended project setup guidelines © PM Clinic 36
    • Showing Project Status in Gantt Chart Status Date [Friday] Current Date [Monday] © PM Clinic 37
    • MPP Examples © PM Clinic 38
    • Next Webinar• Project Multiple Baselines & Variances• PERT Estimation• Assignments• Critical Path Analysis• Updating Work Progress• Project Status Reports (Weekly Progress)• Project Status Reports (Milestone Variance)• And many more …… © PM Clinic 39
    • Presentation copy available for download at Presentation is available on http:// @thepmclinic Email: © PM Clinic 40