Managing documents using ms word

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This provides overview of some key features of MS Word which can improve productivity of document processing significantly while using this software.

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  • Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
  • Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
  • Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
  • Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
  • Managing documents using ms word

    1. 1. MS Word 2007 – Useful Key Features<br />By: Jaiveer Singh Chand<br />www.singhjaiveer.blogspot.com<br />
    2. 2. Document Processing Process<br />
    3. 3. Drafting a Document <br />
    4. 4. Drafting a document<br />To draft a letter, one would require following types of contents and placeholders<br />To set page size, format, numbering etc, following options are frequently used<br />
    5. 5. Drafting a document – using Templates<br />Draft using pre defined templates<br />
    6. 6. Drafting a document – using Themes<br />Themes allows to define overall style of entire document. A specific pattern will be applied for headers, font color, size change, bold, italic etc across the document<br />
    7. 7. Drafting a document using Quick Parts<br />Use pre defined quick parts <br />to build a document quickly<br />Insert Tab -><br />Annual Building Block Sample shown below<br />
    8. 8. Enabling Auto Hyphenation<br />Page Layout -><br />
    9. 9. Enabling Line Numbering<br />Provide line numbers for document. This can help us to compare and combine multiple write ups into one document.<br />
    10. 10. Positioning Image in a text paragraph<br />
    11. 11. Using a watermark in a document<br />
    12. 12. Read/ Review the Document <br />
    13. 13. How to quickly read through a document<br />Use Document Map feature to switch to various key sections of document<br />
    14. 14. Referring cross related sections of a document<br />Scroll different sections of same document in different reading Windows<br />
    15. 15. Reviewing Documents<br />Review Tab – Use Reviewing Pane (Vertical/ Horizontal) to read documents<br />
    16. 16. Reviewing Documents <br />Move across documents quickly by using anchors of various objects instances<br /><ul><li>Browse by Field
    17. 17. Browse by Comment
    18. 18. Browse by Headings
    19. 19. Browse by Find
    20. 20. Browse by Graphic
    21. 21. Browse by Table</li></ul>Click 0 sign shown on scroll bar shown on right side of Word document<br />
    22. 22. Adding Review Comments<br />While reviewing, one can add comments for different sections/ paragraphs of document for necessary revisions.<br />
    23. 23. Track Documents Revisions with User name<br />Review -> Track Changes<br />
    24. 24. Act on Review Comments<br />
    25. 25. Act on Review Comments<br />Review -> Accept Changes/ Reject Changes<br />
    26. 26. Act on Review Comments<br />Mark document as Final<br />
    27. 27. Saving Word Document to other Formats<br />File -> Save As<br />XPS – The XML Paper Specification (XPS) provides users and developers with a robust, open and trustworthy format for electronic paper. It describes electronic paper in a way that can be read by hardware, read by software, and read by people. <br />
    28. 28. Compare/ Combine two documents<br />Comparing two versions of same documents<br />Combine revisions from multiple authors into a single document<br />
    29. 29. Authenticate Document<br />
    30. 30. Secure Document by Signing<br />Adding digital signatures to manage authenticity of document<br />Document saved with Digital Signature<br />
    31. 31. Limit/ protect changes to document<br />Restrict amount of changes while circulating documents to group for review/ comments<br />Review Tab - > Protect Document<br />File/ Prepare/ Encrypt document contents<br />
    32. 32. Password protect the document<br />Securing the document using password<br />
    33. 33. Publish/ Share Document<br />
    34. 34. Mail Merge a letter for many receipts<br />MS office documents can be shared within organization via email, intranet or Sharepoint portals<br />Publish document to other systems for sharing<br />
    35. 35. Mail Merge a letter for many receipts<br />Generate unique copies using dynamic fields data and some common letter content <br />Select receipts from from a given data source<br />
    36. 36. Using MS Word as Blogging Tool<br />Open MS Word and click on the office button found in the top left corner.<br />Select New-> Blank & Recent-> click on New blog post<br />When you are in the Blog Post page, click on ‘Manage Account‘, where you can configure and / or set up new accounts<br />Write your article and add images and click ‘Publish‘<br />
    37. 37. www.singhjaiveer.blogspot.com<br />

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