Research Proposal 5 - The Formal Meeting and Presentation

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A student guide to the mechanics, procedures, and parts of a formal meeting and presentation, with photographs

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Research Proposal 5 - The Formal Meeting and Presentation

  1. 1. THE FORMAL PRESENTATION SHL1013 Professional English
  2. 2. How to Call a Meeting PARTS OF A MEMO + PARTS OF A FORMAL EMAIL + PARTS OF A MEETING AGENDA = YOUR MEETING ANNOUNCEMENT & AGENDA
  3. 3. PREPARE THE AGENDA
  4. 4. How to Record a Meeting PARTS OF A MEETING MINUTES + PARTS OF A FORMAL EMAIL = YOUR MEETING MINUTES
  5. 5. Formal Meeting WHAT HAPPENS IN A FORMAL MEETING
  6. 6. OPEN THE MEETING
  7. 7. USE FORMAL MEETING PROCEDURES
  8. 8. USE FORMAL MEETING LANGUAGE
  9. 9. Formal Presentation WHAT HAPPENS IN A FORMAL PRESENTATION
  10. 10. PREPARE ALL PRESENTATION MATERIALS
  11. 11. BEGIN YOUR PRESENTATION
  12. 12. INTRODUCE YOURSELF
  13. 13. SAY WHY YOU FEEL STRONGLY ABOUT THE TOPIC
  14. 14. TELL A SHORT, SHORT STORY
  15. 15. STATE THE TITLE OF YOUR PROPOSAL
  16. 16. INTRODUCE THE TOPIC
  17. 17. INTRODUCE THE PROBLEM
  18. 18. STATE THE TARGET BENEFICIARIES
  19. 19. STATE THE TARGET NEEDS TO BE ADDRESSED
  20. 20. GIVE PROOF THAT THE NEED IS URGENT
  21. 21. QUOTE, PARAPHRASE, CITE, REFERENCE SOURCES USE A THEORETICAL FRAMEWORK AS SUPPORT
  22. 22. PROPOSE YOUR GOALS USE THEORETICAL FRAMEWORKS AS SUPPORT
  23. 23. STATE THE PROPOSED SOLUTIONS USE THEORETICAL FRAMEWORKS AS SUPPORT
  24. 24. STATE THE TARGET BENEFITS USE THEORETICAL FRAMEWORKS AS SUPPORT
  25. 25. USE QUESTIONS TO YOUR ADVANTAGE
  26. 26. STATE YOUR PLAN OF ACTION USE THEORETICAL FRAMEWORKS AS SUPPORT
  27. 27. STATE YOUR ACTION PLAN & TIMELINE
  28. 28. PRESENT YOUR COMMUNICATION STRATEGIES USE THEORETICAL FRAMEWORKS AS SUPPORT
  29. 29. PRESENT YOUR ATTENTION-CATCHING STRATEGIES USE THEORETICAL FRAMEWORKS AS SUPPORT
  30. 30. PRESENT YOUR INFORMATION STRATEGIES USE THEORETICAL FRAMEWORKS AS SUPPORT
  31. 31. PRESENT YOUR INSTRUCTION STRATEGIES USE THEORETICAL FRAMEWORKS AS SUPPORT
  32. 32. CONNECT TO YOUR CONCLUSIONS
  33. 33. PRESENT YOUR RECOMMENDATIONS USE THEORETICAL FRAMEWORKS AS SUPPORT
  34. 34. INDICATE THE END OF THE PRESENTATION
  35. 35. RECORD PEER INPUT
  36. 36. RECORD SUGGESTIONS
  37. 37. USE THE SUGGESTIONS TO POLISH THE PRESENTATION
  38. 38. Formal Presentation WHAT YOU SHOULD DO
  39. 39. USE THE RUBRICS TO POLISH THE PRESENTATION
  40. 40. USE PROFESSIONAL ATTIRE
  41. 41. USE PROFESSIONAL ATTIRE
  42. 42. PROVIDE CONTACT INFORMATION
  43. 43. LISTEN TO WHAT THEY SAY, AND WHAT THEY DO NOT SAY
  44. 44. RECORD WHAT THEY SAY
  45. 45. LOOK AT YOUR AUDIENCE
  46. 46. TALK TO YOUR AUDIENCE
  47. 47. ESTABLISH EYE CONTACT WITH YOUR AUDIENCE
  48. 48. USE BIG LETTERS SO THE AUDIENCE CAN READ IT
  49. 49. FACE TOWARDS THE AUDIENCE
  50. 50. MAINTAIN EYE CONTACT WITH THE AUDIENCE
  51. 51. TALK TO THE AUDIENCE
  52. 52. EXPLAIN TO THE AUDIENCE
  53. 53. LOOK DIRECTLY AT YOUR AUDIENCE
  54. 54. Formal Presentation ONE MORE TIME
  55. 55. START WITH A GREETING & INTRODUCTION
  56. 56. STATE YOUR GOALS IMMEDIATELY
  57. 57. STATE THE RESEARCH PROBLEM
  58. 58. TALK TO THE AUDIENCE
  59. 59. USE TRANSITION SLIDES FOR EVERY SECTION
  60. 60. SHOW YOUR INSTRUCTION STRATEGY
  61. 61. SHOW YOUR INFORMATION STRATEGY
  62. 62. SHOW YOUR PROMOTION STRATEGIES
  63. 63. DIFFERENT STRATEGIES
  64. 64. ASK WHICH ONE WORKS
  65. 65. ASK WHICH ONE DOES NOT WORK
  66. 66. ASK FOR SUGGESTIONS
  67. 67. END COURTEOUSLY, WITH GRACE AND DIGNITY
  68. 68. NEXT A FEW IDEAS THAT CAN HELP
  69. 69. How to Start an Original Topic TARGET AREA + IGNORED RESOURCE OR MATERIAL + URGENT NEEDS + CONNECTION = YOUR PROBLEM-SOLUTION IDEA
  70. 70. How to Start an Original Topic At any step where you have possible ideas, write them down and select later. 1. Choose a place (target area) with problems. Home country, school, community, peer group, family, friends, government office, cafeteria, library, market
  71. 71. How to Start an Original Topic At any step where you have possible ideas, write them down and select later. 2. Think of a resource or material that is plentiful, available (ignored by people), and cost-free in the target area. Salt, potatoes, soil, smiles, manpower, language, music Waste matter from homes, kitchens, or stores: poop, urine, garbage Waste material from exports, industries, or factories: bagasse, sawdust, wood pallets, wood shavings, pineapple peel, banana peel
  72. 72. How to Start an Original Topic At any step where you have possible ideas, write them down and select later. 3. Think of some urgent needs in your target area. Specify. health [malaria], mortality [infant], technology [pencils], nature [deforestation, locust plague], culture [disappearing recipes], finance [work, trade], knowledge [math, language, diseases], housing [materials]
  73. 73. How to Start an Original Topic At any step where you have possible ideas, write them down and select later. 4. Search for uses of the resource or material. Search online. [uses of salt] [waste matter uses]
  74. 74. How to Start an Original Topic At any step where you have possible ideas, write them down and select later. 5. Create a problem-solution idea by connecting resources or materials to an urgent need. Google and discover. [Soil dirt house housing] [garbage education] [malaria salt] [poop fuel]
  75. 75. How to Start an Original Topic At any step where you have possible ideas, write them down and select later. 1. Choose a place (target area) with problems. Home country, school, community, peer group, family, friends, government office, cafeteria, library, market 2. Think of a resource or material that is plentiful, available (ignored by people), and cost-free in the target area. Salt, potatoes, soil, smiles, manpower, language, music Waste matter from homes, kitchens, or stores: poop, urine, garbage Waste material from exports, industries, or factories: bagasse, sawdust, wood pallets, wood shavings, pineapple peel, banana peel 3. Think of some urgent needs in your target area. Specify. health [malaria], mortality [infant], technology [pencils], nature [deforestation, locust plague], culture [disappearing recipes], finance [work, trade], knowledge [math, language, diseases], housing [materials] 4. Search for uses of the resource or material. Search online. [uses of salt] [waste matter solutions] 5. Create a problem-solution idea by connecting resources or materials to an urgent need. Google and discover. [Soil dirt house housing] [garbage education] [malaria salt] [poop fuel]
  76. 76. How to State Your Topic SPECIFIC TARGET BENEFICIARIES + SPECIFIC NEED + URGENCY OF NEED + PROPOSED SOLUTION = YOUR ONE-SENTENCE STATEMENT OF THE PROBLEM
  77. 77. How to State Your Research Problem Target Beneficiaries General (No good): Children in Thailand who do not speak English Specific (Good): Street children in Bangkok up to 10 years old who do not speak English
  78. 78. How to State Your Research Problem Urgent Needs The need should be clear or implied in the description of the target beneficiaries. Prove that this is a need by citing a theory (Abraham Maslow, 1943; Simon Hertnon, 2005; Clayton Alderfer, 1969; William Glasser, 1998; John Burton, 1990; Lewis Coser, 1956)
  79. 79. How to State Your Research Problem Urgent Needs There should be proof of the urgency of the need. The proof can be a quote or paraphrase (source, citation, reference). Use theory for support (John Kotter, 2008;
  80. 80. How to State Your Research Problem Proposed Solution State your proposed solution, why you choose this (plentiful, free, ignored resource or material), how it solves a problem in your target area, the parts of this idea that can be found in other sources (Related Literature) and your original contribution in this idea.
  81. 81. How to State Your Research Problem Target Beneficiaries General (No good): Children in Thailand who do not speak English Specific (Good): Street children in Bangkok up to 10 years old who do not speak English Urgent Needs: The need should be clear or implied in the description of the target beneficiaries. Prove that this is a need by citing a theory (Abraham Maslow, 1943; Simon Hertnon, 2005; Clayton Alderfer, 1969; William Glasser, 1998; John Burton, 1990; Lewis Coser, 1956) There should be proof of the urgency of the need. The proof can be a quote or paraphrase (source, citation, reference). Use theory for support (John Kotter, 2008; Proposed Solution State your proposed solution, why you choose this (plentiful, free, ignored resource or material), how it solves a problem in your target area, the parts of this idea that can be found in other sources (See Related Literature) and your original contribution in this idea (See How to State Your Original Contribution).
  82. 82. What You Will Not Do SPECIFIC BENEFICIARY + SPECIFIC NEEDS + PROPOSED SOLUTIONS + RESOURCE LIMITATIONS + TIME LIMITATIONS = YOUR RESEARCH LIMITATIONS
  83. 83. How to State Your Research Limitations Target Beneficiaries This proposal is limited to the needs of street children in Bangkok up to 10 years old who do not speak English
  84. 84. How to State Your Research Limitations Urgent Needs This proposal is limited to providing the target beneficiaries with a poster for learning 30 English adjectives, designed suitably for their age with elements familiar to their lifestyle.
  85. 85. How to State Your Research Limitations Proposed Solution This proposal is limited to solutions that can be designed, revised, produced, and presented within ___ weeks.
  86. 86. How to State Your Research Limitations Target Beneficiaries This proposal is limited to the needs of street children in Bangkok up to 10 years old who do not speak English Urgent Needs: This proposal is limited to providing the target beneficiaries with a poster for learning 30 English adjectives, designed suitably for their age with elements familiar to their lifestyle. Proposed Solution This proposal is limited to solutions that can be designed, revised, produced, and presented within ___ weeks.
  87. 87. How to Create Your Outline PARTS OF A RESEARCH PROPOSAL + THE APA PAPER FORMAT + YOUR KEYWORDS + ORDER OF IDEAS + HIERARCHY OF IDEAS = YOUR RESEARCH PROPOSAL OUTLINE
  88. 88. How to State Your Outline Google how to write an APA-style outline.
  89. 89. How to Use Others’ Ideas YOUR IDEAS + OTHERS IDEAS RELATED TO YOURS + QUOTE OR PARAPHRASE IDEAS + INTEGRATE IDEAS + CITE + REFERENCE = YOUR RELATED LITERATURE
  90. 90. Related Literature • • • • • • Some of your key words (nouns) Some of your processes (verbs) Repeating your ideas Agreeing with your ideas Disagreeing with your ideas Adding to your ideas
  91. 91. How to State What Others Say Related Literature – Your topic is composed of several ideas. Each idea can be found in other sources (this is called “literature”). Search to know what they say. See Keyword Searching Techniques. Record what they say. Google How to Write Research Notes.
  92. 92. How to State What Others Say Quoting – The ideas of others copied exactly, and used to support your own ideas. Each quote must be cited. Google How to Quote in the APA Style.
  93. 93. How to State What Others Say Paraphrasing – The ideas of others stated in your own words, your own style of expression. Each paraphrase must be cited. Google How to Paraphrase.
  94. 94. How to State What Others Say Integrating Sources – The ideas of others should be smoothly connected to your ideas. Google How to Integrate Sources.
  95. 95. How to State What Others Say Citing Sources – Citations in the text, right after every sourced (or borrowed) idea. Google APA format for citations.
  96. 96. How to State What Others Say Referencing Sources – A list of references at the end of your proposal. Google the APA format for referencing.
  97. 97. How to State What Others Say • Related Literature – Your topic is composed of several ideas. Each idea can be found in other sources (this is called “literature”). Search to know what they say. See Keyword Searching Techniques. Record what they say. Google How to Write Research Notes. • Quoting – The ideas of others copied exactly, and used to support your own ideas. Each quote must be cited. Google How to Quote in the APA Style. • Paraphrasing – The ideas of others stated in your own words, your own style of expression. Each paraphrase must be cited. Google How to Paraphrase. • Integrating Sources – The ideas of others should be smoothly connected to your ideas. Google How to Integrate Sources. • Citing Sources – Citations in the text, right after every sourced (or borrowed) idea. Google APA format for citations. • Referencing Sources – A list of references at the end of your proposal. Google the APA format for referencing.
  98. 98. How to State Your Originality CREATE NEW AWARENESS + CREATE NEW FORMAT + CREATE NEW SYNTHESIS = YOUR ORIGINAL CONTRIBUTION
  99. 99. How to State Your Originality You can combine or modify these New awareness of existing ideas New format of existing ideas Combination or synthesis of existing ideas
  100. 100. How to State Your Originality NEW AWARENESS OF EXISTING IDEAS: This proposal may, for the first time, bring to my target area some knowledge about [content or information, procedures, processes, attitudes].)]
  101. 101. How to State Your Originality NEW FORMAT OF EXISTING IDEAS: This information seems to have never been presented in [language, format, level] to [(benefit my) (meet the needs of my)] target population.
  102. 102. How to State Your Originality COMBINATION or SYNTHESIS OF EXISTING IDEAS: This proposal combines [one idea] and [another idea] to produce [proposed original idea], which seems to be unknown [(in target area) (among target population)]
  103. 103. How to State Your Originality You can combine or modify these examples. NEW AWARENESS OF EXISTING IDEAS: This proposal may, for the first time, bring to my target area some knowledge about [content or information, procedures, processes, attitudes]. NEW FORMAT OF EXISTING IDEAS: This information seems to have never been presented in [language, format, level] to [(benefit my) (meet the needs of my)] target population. COMBINATION or SYNTHESIS OF EXISTING IDEAS: This proposal combines [one idea] and [another idea] to produce [proposed original idea], which seems to be unknown [(in target area) (among target population)]
  104. 104. How to Use Theory EXISTING THEORY + SUPPORT AN IDEA, ANALYZE AN IDEA, UNDERSTAND AN IDEA = YOUR THEORETICAL SUPPORT
  105. 105. How to Use Theory If you don’t know these, you won’t be doing it right: • Google How to integrate quotations APA style • Google How to integrate paraphrase APA style • Google How to quote APA style • Google How to paraphrase APA style
  106. 106. How to Use Theory Know the theories related to your work
  107. 107. How to Use Theory When you present an idea, use a theory to support your idea
  108. 108. How to Use Theory When you analyze an idea, use a theory to support your analysis
  109. 109. How to Use Theory When explaining an idea, use a theory to support your explanation
  110. 110. How to Use Theory • Know the theories related to your work • When you present an idea, use a theory to support your idea • When you analyze an idea, use a theory to support your analysis • When explaining an idea, use a theory to support your explanation
  111. 111. One More Time ... If you don’t know these, you won’t be doing it right: • Google How to integrate quotations APA style • Google How to integrate paraphrase APA style • Google How to quote APA style • Google How to paraphrase APA style
  112. 112. How to Balance Your Ideas PROJECTED CHALLENGES & THEORY SUPPORT+ PROPOSED SOLUTIONS & THEORY SUPPORT + RELATED LITERATURE = YOUR PROJECTED CHALLENGES & SOLUTIONS
  113. 113. How to Balance Ideas Your work should not be all positive or all negative. That’s called bias.
  114. 114. How to Balance Ideas To project objective, your work must present both sides of an idea.
  115. 115. How to Balance Ideas State why your ideas might be wrong or might fail. Use a theory to support your statements.
  116. 116. How to Balance Ideas State how you might avoid, neutralize, or meet the challenges or correct errors. Use a theory to support your statements.
  117. 117. How to Balance Ideas • Your work should not be all positive or all negative. That’s called bias. • To project objective, your work must present both sides of an idea. • State why your ideas might be wrong or might fail. Use a theory to support your statements. • State how you might avoid, neutralize, or meet the challenges or correct errors. Use a theory to support your statements.
  118. 118. How to State Your Meanings EXISTING DEFINITIONS + YOUR OWN DEFINITIONS + CONTRAST OR COMPARE = YOUR DEFINITION OF TERMS
  119. 119. How to Define Terms All key terms of your research must be defined in two ways.
  120. 120. How to Define Terms First, it must be defined according to a dictionary definition. According to Webster (1999), the term triptych means “insert definition here.”
  121. 121. How to Define Terms Then it must be defined according to what you mean when you use it in your work. In this paper, the terms is used to mean “insert definition here”.
  122. 122. How to Define Terms If the two meanings are the same, there is no need to state the second definition. The dictionary definition should be enough.
  123. 123. How to Define Terms If your terms comprise more than one word, define each word, then define them together. Webster (2001) says that the term tabula means “a table or slate for writing” while the term rasa means “blank”. The term “blank slate” refers to “a young mind with little or no knowledge or training”.
  124. 124. How to Define Terms The definition of terms is arranged alphabetically. Rasa, adj. – Definition here Tabula, n. – Definition here Torch, v. – Definition here Triptych, n. – Definition here
  125. 125. How to Define Terms • All key terms of your research must be defined in two ways. • First, it must be defined according to a dictionary definition. • Then it must be defined according to what you mean when you use it in your work. • If the two meanings are the same, say so. • If your terms comprise more than one word, define each word.
  126. 126. How to Create Your Title PROBLEM + TARGET BENEFICIARIES + TYPE OF RESEARCH = YOUR RESEARCH PROPOSAL TITLE
  127. 127. How to Create Your Title Problem + target focus + research type • Deforestation in Yala: A Cause-Effect Analysis • Plagiarism among UGP scholars in AiU: An Analysis Based on Bloom’s Taxonomy
  128. 128. How to Create Your Title Problem + target focus + proposed solution • Deforestation in Yala: Strip-farming Against Soil Erosion • Plagiarism among UGP scholars in AiU: Strategies to Deter Academic Dishonesty
  129. 129. How to Create Your Conclusion SUMMARY OF KEY FINDINGS + RECOMMENDATION = YOUR RESEARCH PROPOSAL CONCLUSION
  130. 130. How to Create Your Summary SUMMARY OF KEY CONCEPTS + ARRANGED ACCORDING TO OUTLINE = YOUR RESEARCH PROPOSAL SUMMARY
  131. 131. How to Present a Project Summary PARTS OF A PROPOSAL + SUMMARY OF EACH PART + THREE-MINUTE SLIDESHOW = YOUR PROJECT SUMMARY SLIDESHOW
  132. 132. How to Call Attention in Print PARTS OF A PROMOTION POSTER + MAIN IMAGE + MAIN IDEA + CONTACT DATA = YOUR ATTENTION POSTER
  133. 133. How to Inform in Print PARTS OF AN INFORMATION POSTER + MAIN IDEA (image or text ) + SUPPORTING IDEAS (images or text ) + CONTACT DATA = YOUR INFORMATION POSTER
  134. 134. How to Instruct in Print PARTS OF AN INSTRUCTION POSTER + MAIN IDEA (image or text ) + SUPPORTING IDEAS (images or text ) + CONTACT DATA = YOUR INSTRUCTION POSTER
  135. 135. How to Call Attention in Motion PARTS OF A PROMOTION SLIDESHOW + MAIN IMAGE + MAIN IDEA + CONTACT DATA = YOUR ATTENTION SLIDESHOW
  136. 136. How to Inform in Motion PARTS OF AN INFORMATION SLIDESHOW + MAIN IDEA (image or text ) + SUPPORTING IDEAS (images or text ) + CONTACT DATA = YOUR INFORMATION SLIDESHOW
  137. 137. How to Instruct in Motion PARTS OF AN INSTRUCTION SLIDESHOW + MAIN IDEA (image or text ) + SUPPORTING IDEAS (images or text ) + CONTACT DATA = YOUR INSTRUCTION SLIDESHOW
  138. 138. End of Presentation Send comments to mr.jaime.aiu@gmail.com THANK YOU

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