Presentation Speaking Skills

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Presentation Speaking Skills

  1. 1. Presentation Skills HOW TO PREPARE HOW TO PRESENTSHL1013 Professional English 5 October 2012
  2. 2. Presentations Can be ideas, concepts, or issues Can be recorded for transmission or presented in person Can be transmitted to a person or group Includes the sender and the medium Good presentation skills can be developed.SHL1013 Professional English 5 October 2012
  3. 3. Presentation Skills Planning is the first step Preparation or practice is the second step Aspects in the development of a good presentation  Self Centered (Self)  Audience Centered (Audience)  Subject Centered (Material) “I want (who) to (what) (where, when and how) because (why)”SHL1013 Professional English 5 October 2012
  4. 4. Presentation Guide Questions What do you want to present (content)? Why do you want to present (purpose)? Where will you be presenting (place)? How do you want to present (words to be used or not, number of words or slides to be used) What does your audience need?SHL1013 Professional English 5 October 2012
  5. 5. Analyze Target Receivers What are they interested in? What do they want? What do they already know? What do they need to know? What are their expectations from this presentation? How will they benefit from this presentation?SHL1013 Professional English 5 October 2012
  6. 6. Hierarchy State the objective of the presentation Collect material from a variety of sources Select the content to meet their needs Arrange the content to meet their needs Arrange points logically and sequentially Anticipate questions; prepare answers Print or prepare to email handoutsSHL1013 Professional English 5 October 2012
  7. 7. Structure For a 30-minute presentation 2 to 2.5 minutes for the opening/beginning  20 to 21 minutes for the middle section  2 to 3 minutes for the closing/end  5 minutes for the questions Sequence: logical and easy to understand Interim summaries: Recaps Clear separation of each section or topic Value of visuals, charts, handoutsSHL1013 Professional English 5 October 2012
  8. 8. The Beginning Should be carefully designed Well-rehearsed yet natural Get attention  Shock or humor  Question or short anecdote  Amazing facts or figures Motivate the audience to listen  Listen to their needsSHL1013 Professional English 5 October 2012
  9. 9. The Closing Prepare Closing Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation Summarize- highlight important points Suggest action- what to do and when, where and how to do itSHL1013 Professional English 5 October 2012
  10. 10. Stage Fright Stage Fright Everyone has it to some degree Can be used constructively Key issue is not elimination of fear Instead channel the energy it generates for an effective presentationSHL1013 Professional English 5 October 2012
  11. 11. Delivery Effective Delivery Be active - move Be purposeful - controlled gestures Variations – vocal (pitch, volume, rate) Be natural Be direct – don’t just talk in front of the audience talk to themSHL1013 Professional English 5 October 2012
  12. 12. Verbal Communication Barriers Speaking too fast Using jargon Tone and content Complicated or ambiguous language Physical state of the audienceSHL1013 Professional English 5 October 2012
  13. 13. Audience Sensitivity “see” the audience Take non-verbal feedback:  congruentbody language  incongruent body language Modify to meet audience needs Don’t just make it as a presentationSHL1013 Professional English 5 October 2012
  14. 14. Handling Questions Do not get confused You are not supposed to know everything Anticipate and keep answers ready Sometimes questions can give you a lead to highlight your point of viewSHL1013 Professional English 5 October 2012
  15. 15. Visual Aids Always face the audience while talking Ensure clear visibility for large audiences The colors, fonts, images should never take attention away from the message Everything in the visual aid should strengthen, clarify, or add to the messageSHL1013 Professional English 5 October 2012
  16. 16. To Conclude Always prepare Channelize your fear Interact with your audienceSHL1013 Professional English 5 October 2012

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