Edpm outline

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This outline is for the present Form 5 students. The form 4 students should be using the new syllabus

This outline is for the present Form 5 students. The form 4 students should be using the new syllabus

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  • 1. ELECTRONIC DOCUMENTPREPARATION ANDMANAGEMENTCURRICULUM FORMS 3 - 5 A division of the Caribbean Secondary Education Certificate Syllabus Effective September 2010Based on the following allocation of periods Form 3 3 – 35 minutes periods per week Form 4 & 5 5 – 35 minutes periods per weekJacqueline RichardsonBusiness Education Officer
  • 2. Prepared by Jacqueline Richardson 10 October 2012Ministry of Education, Sports, Youth and Gender AffairsPrepared by Jacqueline RichardsonBusiness Education Officer 2
  • 3. Prepared by Jacqueline Richardson 10 October 2012 FORM 3 TOPICS OBJECTIVES CONTENT Define the computer define as a electronic machine or device that accepts data, processes and produces The information State the functions of the basic computer components of all computers Input Devices and list examples where Keyboard, Mouse, laser pen, microphone, applicable scanner, digital camera, PC camera, Output Devices Printer, monitor, speakers Explain the functions and uses of primary storage devices and System Unit media Central processing unit and memory Secondary Storage Unit Compact disc (CD ROM), Digital Video State and compare the Disc(DVD), floppy disk, diskette (3 ½), Hard characteristics and uses of disk, CD-RW(CD Writer) secondary storage devices and media Bistable devices, PROM, EPROM, RAM, ROM, byte, kilobyte, bit, megabyte, gigabyte, terabyte, word, word size, address, location, Explain and use terms and address content associated with backing storage devices and media Magnetic tape, floppy disk, micro-floppy disk, State the characteristics and hard disk (fixed head, moving head, uses of input devices and media exchangeable), optical disk, magneto optical disk, CD, DVD Read/write head, sectors, track, buffers, Compare the characteristics cylinders, access time, sequential access, direct and functions of output devices access and media Optical mark reader(OMR), character readers (OCR, MICR), mouse, joystick, light-pen, touch terminals, voice data entry (VDE), voice response unit, pads and tablets, point of sale Distinguish between operating (POS), bar code, keyboards, key-to disk, software and application scanners software Visual display unit (VDU), resolution, printers, character, line, page, impact, non-impact,Prepared by Jacqueline RichardsonBusiness Education Officer 3
  • 4. Prepared by Jacqueline Richardson 10 October 2012 plotters, voice, microfilm, permanent (hard copy), temporary copy (soft copy), speed, print quality, storage capacity, human readable, List the most common machine readable operating systems and the most common application software Operating System Software Programs that co-ordinate all the activities among computer devices. It contains instructions that allow the user to run application software. List the icons on the desktop to Application Software the Windows Operating System Programmes that perform specific tasks for users, for example, word processing software, Use terms associated with spreadsheet software, database software, storage devices presentation graphics software, and anti-virus software Common Operating System Mac Os, OS/2 Warp, UNIX, Linux and Apple Distinguish between types of user interface Common Application software Word processing software, spreadsheet software, database software and presentation Describe and apply appropriate graphics software file management techniques Use the appropriate operating For example, My Computer, My Documents, system functions to Recycle Bin, Date and Time, Internet Explorer, Microsoft Outlook. Recognize and use terms Read/write head, sectors, tracks, buffers, commonly associated with data cylinders, access time, sequential access, direct communication access, device interfaces such as SCSI, IDE, SATA. Command driven, menu driven, HELP facilities, pull-down and pop-up menus, icons. Hardware: touch screens, pivoted monitors, antiglare screen Detect and rectify low level problems with the computer Directories, naming of files, labeling of and describe ways of caring diskettes, storage of files on diskettes, user computer peripherals and the back-up; user check point working environment i) create a directory/folder ii) produce a directory listing of files iii) prepare a diskette to store data iv) copy single files form one diskette Interpret the hardware to another specifications of a computer v) create a backup of a diskette system vi) delete unwanted filesPrepared by Jacqueline RichardsonBusiness Education Officer 4
  • 5. Prepared by Jacqueline Richardson 10 October 2012 Save and retrieve simple point-to-point and broadcast transmission documents computer network, modem, bandwidth, simplex duplex, half duplex protocol, local area network, wide area network, up-load, down- load, email, bulletin board, data transfer mode, voice band, loose interfacing cables, improperly adjusted monitor controls, changing ribbons/cartridges, General care of the computer: dusting computer monitor and keyboard, printer, mouse, scanner, covering when not in use, table surface and working environment. CPU type and speed, memory: capacity, type word size, speed. Hard drive: capacity, speed, fire wire, expansion slots, ports Opening and closing; naming and saving of files Word Select appropriate editing Deleting and inserting characters, words, features in the preparation lines, sentences, paragraphs. Type-over Processing of a document mode. Selecting block of text. Copying and moving sections of text Describe commonly Page numbers, page breaks, text available features alignment, word-wrap, margins, tabs page length, default settings, font size Select appropriate Margins tab stops, line spacing, page formatting features for the breaks, page numbers, left and right preparation of a document justification, centre line, underline, highlight, uppercase, bold italic Use headers, footers, footnotes and endnotes appropriately Combine documents Perform block operations Use columns and tables appropriately Use search and replace functions appropriately Use mail merge facilities Use spell check Importing files Apply appropriate character Underline, bold, italics, font types and formatting features sizes, superscript and subscriptPrepared by Jacqueline RichardsonBusiness Education Officer 5
  • 6. Prepared by Jacqueline Richardson 10 October 2012 Use search and replace Creation of primary documents and data functions appropriately files in mail merge application; field names Use mail-merge facilities Creating folders and subfolders; finding and replacing files Maintain an electronic filing Extension copying - File name extension system .doc document .txt text .jpg photograph .gif file .bmp picture .exe files containing codes Moving and deleting files and folders using techniques, such as, cut and paste, Manipulate the system to drag and drop, find and replace; sharing move or delete text and protecting files and images; disposal; creating shortcuts, formatting and labeling diskettes. Protect the integrity of files Using passwords to ensure confidentiality of files; overwrite protection Move around with a Navigation keys, home keys, end key Ctrl document using special keys key, PgUp, PgDn and Shift key Edit various types of documents Use of technology by application of techniques such as: cut, copy, paste, move, search, find and replace, add and delete, Keyboarding Skills spelling and grammar, check, thesaurus, font type; type over and insert mode Practice of proper keyboarding skills with the use of MAVIS BEACONSpreadsheets Use appropriately the Row, column, cell, cell address, label, notions commonly numeric data formula, function, associated with worksheet, template, range, title, window, spreadsheets record Develop simple arithmetic Use of addition, subtraction, formulae involving cell multiplication, division and absolute addresses and constants addressPrepared by Jacqueline RichardsonBusiness Education Officer 6
  • 7. Prepared by Jacqueline Richardson 10 October 2012 Copy, move, delete sections Effects of move, copy, delete operations on of a spreadsheet formulae Format spreadsheet Numeric data formatting, text formatting, Sort a spreadsheet alignment, borders Primary field, secondary field, ascending vs descending orderPrepared by Jacqueline RichardsonBusiness Education Officer 7
  • 8. Prepared by Jacqueline Richardson 10 October 2012 FORM 4 TOPICS OBJECTIVES CONTENT Identify types, sizes Types: bond, onionskin, flimsy, and layout of paper carbon, stencils, and document cover Paper size “A” Series; letter, legal and customize sizes Layout: Portrait and Landscape Identify various Envelopes: range of international types of envelopes sizes: quality and types, including air SELECTION OF mail and window envelopes STATIONERY Select the appropriate size envelopes for given assignments Letterhead, memo copy paper, forms Select and use labels, index cards, document covers appropriate and templates stationery for a given assignment Interpret and apply Spaced caps, stet, run on, delete, manuscript signs transpose, NP, insert, indent, lower and upper case Use different types Main head, sub-head, shoulder, of headings paragraph, marginal Prepare typescript from manuscript or Application of rules governing PRODUCTION types notes using paragraphing, abbreviations, typing of PRINCIPLES accepted rules figures and ellipsis Edit various types of Proof-reading of documents and documents correcting errors on screen to produce a mailable manuscript Judge placement of Vertical and horizontal margins. text in terms of line Line spacing spacing and margins Print previewPrepared by Jacqueline RichardsonBusiness Education Officer 8
  • 9. Prepared by Jacqueline Richardson 10 October 2012 PLANNING AND Explain the concept Intellectual property conceptualized as of intellectual the protection of the rights of persons ORGANISATION property who produce, gather or disseminate ideas and information, including authors, singer and journalists Economic rights; the level of payment Describe the rights for use of the product by third parties that are protected by intellectual property Moral rights: violating the integrity laws and reputation of the author through misrepresentation or misquote of the work The copyright concept Explain the concept -Publishers or distributors of copyright -Consumers or users -Producers or owners Plagiarism conceptualized as the use Explain the concept of someone’s intellectual property of plagiarism without giving appropriate credit -Acknowledgement of references in List guidelines to text and bibliography avoid plagiarism -Use of information to generate own idea -Obtaining approval for other persons’ work Organization of work and work Plan and order station; submission of assignments; priorities to ensure execution of effective time acceptable standards management; follow-up procedures of work Elements of desirable habits and work Demonstrate attitudes awareness of Individual responsibility or working desirable habits and without supervision work attitudes Willingness Meeting deadlines Team spirit Co-operation Recognition of diversity CourtesyPrepared by Jacqueline RichardsonBusiness Education Officer 9
  • 10. Prepared by Jacqueline Richardson 10 October 2012 Punctuality and regularity Good grooming Personal integrity Produce letters in -block various types -indented -semi-blocked Print letters and -two-page envelopes using -circular appropriate -mail merge stationery -with a table BUSINESS - with an insetCORRESPONDENCE Fold different types -with enumeration of documents to fit various envelopes Prepare envelopes and labels Produce memoranda - short - long in various styles - indented - blocked using appropriate stationery Prepare documents - notice of meeting - agenda for meetings - chairman’s agenda - minutes Transmit sending of e-mail, routing of copies information via internet, sending of faxes electronically electronically Prepare tabulations Simple tabulations using spreadsheets Financial statements - trial balance - Balance sheet - Profit and loss statement - Income and expenditure TABULATIONS Advance tabulations - Vertical headings - Oblique headings - Importing spreadsheet files - Invoices - Debit notes - Credit notes Use of drawing tools PRODUCTION Type forms from Preparation and completion of formsPrepared by Jacqueline RichardsonBusiness Education Officer 10
  • 11. Prepared by Jacqueline Richardson 10 October 2012 drafts - Application forms for jobs and scholarships Complete forms on Business documents the computer - Invoices -Statements FORMS according to specific - Pay slips -Faxes instructions - Labels -Index cards With or without the use of the wizard Design and type and help functions forms from given informationPrepared by Jacqueline RichardsonBusiness Education Officer 11
  • 12. Prepared by Jacqueline Richardson 10 October 2012 FORM 5 TOPICS OBJECTIVES CONTENT Manipulate simple graphics -Word Art - Clip Art for insertion into a document - Corel Draw - Print Shop Use keyboard techniques to Simple Displays produce effective and creative - centering and display work displays given a specific task - columnar work (ruled and unruled) - notices - menus - invitations - cards - one and two page programmes - flyers Advanced Displays PRODUCTION - flow charts DISPLAY - organization charts - graphs Newsletters Prepare different types of - 4/6/8 page leaflets documents using appropriate - Reports formatting - Proposals - Storyboards - Continuation pages - News and other forms of press releases Legal documents - Wills - leases - Conveyance documents - Agreements - Endorsements and contracts Technical document - Specifications - Bills of quantity Literary documents - Plays - Poems Create documents using FormattingPrepared by Jacqueline RichardsonBusiness Education Officer 12
  • 13. Prepared by Jacqueline Richardson 10 October 2012 appropriate software - column and pay layout - inserting graphics Integrate information to - pagination and drop caps produce complete documents - page column and section breaks - slides and transparencies - power Point and LotusPRESENTATIONS Presentation letters incorporating a spreadsheet file and a database file Completion of SBA Reference Completion of twenty(20) as stated by Manual the syllabus SBA Production Assignments Three production assignments testing SBA the three profiles ASSIGNMENTS - Accuracy - Speed - Presentation and Use of technologyStudents should be tested using past paper question under exam conditions.Students should be given clear guidelines on their SBA Projects as outlined in the Syllabus. TheSBA component should begin no later than Term 1 in Form 5.Term 2 Form 5 should be used for completion of SBA Projects, revision and further practice onPast Papers.Prepared by Jacqueline RichardsonBusiness Education Officer 13