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State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
State of Connecticut
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State of Connecticut

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  • Welcome to the Asset Management Impacts on Accounts Payable and Purchasing class. This presentation introduces the Asset Management module of the Core-CT financial system, and how it integrates with Purchasing and Accounts Payable.
  • In today’s class, we will discuss, the changes to requisitions, purchase orders, receipts, and vouchers. Specifically, we will discuss how to add Asset Management information in the Purchasing and Accounts Payable modules, and then integrate this information into the Asset Management module.
  • Here is an example of the Asset Management menu. This menu is available on any Core-CT page if the user has an Asset Management role assigned to them. The specific Asset Management roles are discussed later on in this presentation.
  • The State of Connecticut recognizes two major categories of assets: Real and Personal property. Real property is land, buildings, and improvements. Personal property are those assets that are used to conduct the business of the state. There are two classes of personal property: The first class is Items costing more than $1000, which are tagged, tracked, and depreciated over their useful life. An example might be the personal computer at a worker’s desk. The second is items costing less than $1000, which agencies’ have determined should be controlled. Today, these are generally small items, such as shop tools or hand held electronic devices. These are tagged and tracked, but not depreciated. Real and Personal property are called assets. Until now, agency personnel have referred to all of these as inventory. When people spoke about inventory, it was understood they were talking about real and personal property OR assets. With the implementation of the Asset Management module, the meaning of the word INVENTORY will change. Real and personal property will no longer be referred to as inventory. They will be referred to as assets.
  • The word inventory will have two meanings. The first definition of inventory is to count the assets (or real and personal property) in the possession of an agency. Agencies will conduct an annual physical inventory (or count) of their assets. The second definition of inventory is trackable stock that is not capitalized (capitalized stock is over $1000) and is not controllable. This type of stock is consumed within the normal course of business and typically has to be replaced. For example, a number of agencies have storage facilities that stock office supplies that are used by various departments. When these departments request stock from the storage facility, and the order is filled, the inventory supply is depleted using a tracking tool. As office supplies run out, they are reordered and put away on the shelf once they arrive to the storage facility. At that point, the tracking tool is updated with the new quantity on hand. Therefore, an agency has assets (real and personal property) that are tagged, tracked, and perhaps depreciated, and are used in the normal course of business. Some agencies also have inventory, which is trackable stock that is not tagged or depreciated, and is consumed during the normal course of business and has to be replaced. Some agencies have chosen to use the Core-CT Inventory module to track and control inventory items. This module will be implemented in waves beginning in August until the fall.
  • Asset Management Business Unit – The business unit associated with the asset. It is possible to purchase an asset with one agency’s funds and assign the asset to another agency. Category – The Category is how the asset is classified for CO-59 purposes. Profile ID – The Profile ID contains the rules that determine useful life, Category, and the depreciation schedule. Just a note about useful life: Useful life is an accounting term and has no bearing on whether an asset can be used past that point. All it means is that the asset will no longer be depreciated. Capital Acquisition Plan – This is an optional feature that allows an agency to track asset purchases for defined purposes.
  • The State acquires assets by Escheatment or Donation. The State can also acquire assets by Capital Lease, Build (Construction), or Procurement. Leases will not be integrated or converted from existing agency systems. They will have to be manually added into Core-CT through the Lease Express Add component. There are two methods to enter Assets into AM. Assets can be Integrated through Procurement (Asset Posted into AM). Procurement staff who have the roles of Requester, General Buyer, Program Buyer, General Receiver, or/and Voucher Processor can enter Assets into AM by ensuring the appropriate asset information is identified on the Requisition, Purchase Order, Receipt, or/and Voucher. The Chartfield or Budget approvers must ensure that the item is coded to include asset information. OR Assets can be entered directly into AM through the Basic Add functionality. Escheated, seized, and donated assets require manual entry into AM using the Basic Add functionality. The Agency Asset Processor has the authorization to enter assets directly into AM. The Agency Asset Processor can also enter the asset information on the PO. Once the assets are entered into AM, they can be adjusted.
  • Most assets purchased by the State of Connecticut, with the exception being assets purchased with a P-Card, will be posted to the Asset Management module from the procurement modules. This minimizes the amount of work that the asset processor has to do to create a new asset. When the Requester creates a requisition, the asset information can be entered on the requisition. Then that information defaults when the PO is created. The integration process can also begin with the PO. The General or Program Buyer creates the PO and codes the PO to a capital asset expenditure account. It is extremely important that the correct profile is identified on the Distribution page. If the correct profile is not identified, the asset will not be depreciated correctly. The General or Casual Receiver can receive an asset against the PO. The General or Casual Receiver can enter the Tag # and other information about the asset, if applicable. If the General Receiver is entering the tag number, the General Receiver will override the Asset ID to ensure that the Asset ID and the tag number are the same. Keep in mind that if Purchasing does not identify the purchase as an asset, the General Receiver can not receive against the PO as an asset. The Voucher Processor creates the voucher by copying the receipt. If the asset is not identified on the PO, the Voucher Processor can flag the voucher line as an asset. Once the voucher is posted, there is a process called Load Assets which captures all assets posted in Procurement and loads them into Asset Management. There are new processes that complete the transfer from procurement to Asset Management The Load Assets Process is a batch process that runs nightly after Voucher Post. It will capture all assets posted in Procurement and begin loading them into AM. Once the assets are loaded into AM, the Asset Processor can preview the loader tables to review what is being loaded into AM. Then the Asset Processor runs the Transaction Loader process. When the asset is processed through Purchasing and Accounts Payable, the procurement information is captured for the asset. Once the asset is integrated into AM, the asset processor can drill back to the PO, receiving, and voucher information from the AM module.
  • We will see this flow chart several times during our presentation. This flow represents the road from a requisition to an asset. The shaded boxes represent new processes that are part of bringing purchases into Asset Management. The unshaded boxes represent existing processes in procurement or in accounts payable that are affected by the implementation of the asset management module. The procurement process starts with the requisition or the purchase order depending on you agency’s policy. Once a purchase order is approved or dispatched, the asset processor can run the PO Capital Asset Query to identify which purchase orders need asset information added to it. The asset processor or the buyer can add the asset information on the PO. The receiver can enter the Asset ID and Tag number on the receipt if they know this information. The asset processor also has access to the receipt to add this information. The voucher processor should review the asset information that was added on the requisition, PO, or receipt. Posted vouchers go through a batch process that identifies assets and loads them into review tables. The asset processor reviews the review tables and decides whether a purchase should be consolidated or unitized or remain untouched. At this point, ask the user what consolidation and unitization is. If they do not know, briefly explain to them. The asset processor is responsible for running an ad hoc batch process to move the asset information on the loader tables into the Asset Management module. Finally, the asset processor can review the assets in the Asset Management module. Let’s take a look at the eProcurement process.
  • For those of you who are requesters, this is a familiar page. This is where you start the Requisitioning process. Your business unit defaults and you select who the requester should be if it is not yourself. Click the OK button.
  • On this requisition, we are creating a special request for a computer. This is because the computer could not be found in the catalog. On the next page, I will select Goods from Goods or Services.
  • Since this is a special request, we have to supply some information including a justification of the purchase. Description Category: 44000000 - Office Equipment and Accessories Quantity UOM Price Due Date Comment Text: Contains your justification
  • Remember, assets are real and personal property that cost more than $1000. In our example, we are requisitioning a desktop computer that costs $1500. What if the computer cost $980? (IT WOULD NOT BE CONSIDERED AN ASSET. IT WOULD BE CONSIDERED CONTROLLABLE PROPERTY) Click the Shipping Information icon
  • You want to confirm your ship to location Then click the Cost Distribution Info icon.
  • The important thing to remember here is that the Account must be an asset account. Instructor Note: At this point, the instructor should hand out the 55XXX Account Code sheet. All asset accounts begin with 55. Later on, when the asset processor runs the Capital Asset query, the query will look for 55XXX asset account codes to generate a list of asset related purchases. Therefore, it is important to make sure the Account is correct. Then click on the More Details 2 tab.
  • The More Details 2 page is where the Requester will be able to identify the Asset Business Unit and the Profile ID. You will remember that the Profile ID contains useful life information and the depreciation schedule for a class of assets. It also is used to determine the Category of an asset. Category is used to populate the CO-59 information. The CAP # field is not used in Core-CT. It is not recommended that you enter a tag number here.
  • Of course, once you’ve entered all the relevant information (and we were by no means complete here) we are going to return to the Requisition page, Save and Submit. The important things to remember here are that in order to identify an item as an asset: You will need to have an Asset Account Number You will need to know your Asset Business Unit You will need to know the Profile ID of the asset. Are there any questions?
  • Whether you start with a requisition or directly with the purchase, a purchase order will be created. Keep in mind that the approval rules are not changing.
  • In this example (and it is the same example I used for the requisition), I am creating a purchase order for a desktop computer. I’ve selected my vendor and buyer. I’ve entered a description, quantity, unit of measure, and category. So, I’ve finished the PO Form page. Before we move on to the Schedule, let’s take a brief look at the Line Details.
  • On this page you identify your purchasing authority and any other relevant details. Please note that receiving is required. This is the default position of the purchase order. It is important that this check box remain checked. This will ensure the asset is integrated correctly into the Asset Management module.
  • Also, the purchase order defaults to a standard match. Once again, do not override matching. If you override matching you will not be able to import your purchase into Asset Management.
  • Now let’s look at the Schedule page. Each buyer has a default Ship To Location, which should be reviewed and confirmed. The quantity defaults from the PO Form page. The Buyer enters the price of the purchase and then goes to the Distributions link.
  • There are three things we need to pay attention to here. There is the Asset Information tab. We will get to the asset information tab in just a minute. On the Details tab, the Account must be an asset account code. This account is used to help classify the purchase as an asset. The PO Capital Asset query looks for asset accounts when identifying asset related purchase orders. Remember, asset accounts begin with “55.” The third item is on the other half of the page.
  • On this half of the page you will need to identify the asset’s location. Asset locations are different from the locations that you are used to using. All asset locations begin with the letter A + the three letter agency acronym, and they identify where the asset itself will be located.
  • Now we return to the Asset Information tab. There is also a link at the bottom of the page. They do the same thing but they look different. We’ll start by going to the Asset Information tab.
  • On the Asset Management tab you can assign: 1. The Asset Management business unit. You can assign an Asset Management business unit other than your own. Occasionally, you may make purchases for another agency. When the asset is integrated, the asset becomes part of the assigned Asset Management Business Unit. 2. Profile ID: You will remember from earlier that the Profile ID contains useful life information for the asset. Also, the Profile will determine the category for the asset. The category is used to classify the asset for CO-59 purposes. Keep in mind that the Profile ID determines whether or not the asset is capitalized. Therefore, it is extremely important that the correct Profile ID is selected. These two fields are required for an asset purchase. Tag Numbermay, optionally, be entered. The purchase will default to capitalize. Keep in mind that the Profile ID determines whether or not the asset is capitalized. Therefore, it is extremely important that the correct Profile ID is selected. CAP #, Sequence, EmpID are not used in Core-CT. If all of this information had been entered on the requisition, you would not need to enter it again on the PO. Now let’s see the page if we clicked the Asset Information link.
  • You can see that while the two pages look different, they allow you to enter the same information. Are there any questions about entering assets on a purchase order?
  • We are going to skip Running the PO Asset Query until a little later. For now, let’s take a look at receiving against the purchase order. As you have already seen, there are additional steps when you are requisitioning or creating a purchase order for an asset. Additionally, there is information you may enter when you are receiving an asset, if the asset has been identified as such on the PO.
  • The first step in receiving an asset is to find the purchase order to receive against. The Pick Purchase Order page is where the General Receiver would start to locate the purchase order that he/she wants to receive against.
  • In our example, we searched for all purchase orders in the date range of 4/25/05 through 6/24/05. We will select the second line (PO 0000000464) .
  • If the asset was identified on the purchase order, then the General Receiver will see a Pending link on the Receiving page. You will click this link to update the asset information. If the General Receiver does not see a Pending link, and he/she knows that this is an asset, he/she should tell the General Buyer to enter the asset information on the PO before saving the receipt. If the Receiver saves a receipt for an asset that was not identified as an asset, the voucher processor will be able to enter the asset information on the voucher. However, the Voucher Processor will not be able to make the Asset ID and Tag Number match. They will only be able to auto number the Asset ID. Keep in mind that the Asset Processor will also have access to the receipt to enter asset information.
  • As you can see, the Asset Management business unit and the Profile ID default from the purchase order. The General Receiver or the Asset Processor has the ability to enter the Asset ID and the Tag Number. You will remember from earlier in our presentation that the Asset ID is how Core-CT keeps track of the asset. The Tag Number is how agencies keep track of assets. It is recommended (but not required) that you manually enter the Asset ID and Tag Number when you receive the asset so that the two numbers are equal. If you click on the More Details tab, there are additional fields you may enter.
  • Notice that the Location defaults from the purchase order. Do not use the Custodian, Model, and Manufacturer fields. Are there any questions about receiving assets?
  • The next step in procuring an asset is creating the voucher to pay the vendor. Core-CT does not consider a purchase an asset until after the voucher is posted.
  • When creating a voucher, you should always choose the Worksheet Copy Option drop down menu. From the Worksheet Copy Option drop down menu, you will select PO Receipt.
  • This is the Receipt search page. You can search by the PO business unit or by the Receiving business unit. In this example, we search by the Receiving business unit.
  • Once you have selected the receiver that you want to voucher, you click the search button.
  • You have the option of receiving one or more lines on the receiver if there is more than one line associated to the receipt/PO. Once you have selected the lines you want to voucher, you click the Copy to Voucher button.
  • This will bring the receiver and purchase order information onto the voucher. The primary job of the Voucher Processor is to review the information to make sure it is correct. At the bottom of the page you will see the Assets tab.
  • On the Assets tab, the Voucher Processor reviews the AM Unit, Profile ID, and Asset ID if the information was integrated from the Requisition/PO/Receipt. If it was not integrated, then the Voucher Processor should select the AM Unit and Profile ID here. The Asset ID will default to NEXT. You cannot assign an Asset ID on this page. This means that the Asset ID and the Tag Number will not match. Another important thing to remember is that you cannot override a match exception. If you do, the information will not flow into AM. You must resolve the match exception and then process the voucher in order to ensure the item will flow into Asset Management. Are there any questions about vouchering before we move on?
  • We have reviewed how these four processes (Create Requisitions, Create Purchase Orders, Receiving, and Vouchering) are going to change when your agency purchases an asset. If your agency is not purchasing an asset, then nothing changes. But now, let’s take a brief look at the rest of the Asset Procurement cycle. The Requester or Buyer should be entering the Asset Management business unit and the Profile ID. It is possible, though, that from time to time, this step could be missed, especially during the beginning of implementing Asset Management or when someone is new to their role. To address this concern, a production query has been created that will allow the asset processor to identify and review those purchase orders that are being used to purchase assets. This query is called the PO Capital Asset Query.
  • The query name is CT_IDENTIFY_ASSETS IN_PO. It is a production query, not an EPM query. This means that the information you are reviewing is not 24 hours old. It up to the minute. In this example, the Asset Processor will locate the query containing the word IDENTIFY using the Advance Search feature on the Query Manager page.
  • The Asset Processor will enter the business unit and the date range that he/she is interested in reviewing. Depending on how many assets the agency buys, the Asset Processor may want to run this daily or weekly. Initially, the Asset Processor should probably run this daily. The query returns the following information: Business Unit Purchase Order number The status (only Approved or Dispatched purchase orders display) The Line number of the purchase order that has the asset And the Asset Account number. Asset account numbers all begin with 55XXX.
  • Armed with the results of the query, the Asset Processor can navigate to the purchase order in question and review it to ensure that it was entered correctly. In our example, the purchase order has three lines and each of the lines are over $1,000.
  • After navigating to the Schedule tab, the Asset Processor can select the line he/she wants to review and then click the Distributions link.
  • From the Distribution link, the Asset Processor navigates to the asset information tab. All of this should be familiar, since when you created your purchase order, you navigated to the same place.
  • On the Asset Information page the Asset Processor reviews the PO to ensure that the Asset Management business unit and Profile ID were entered correctly. The Asset Processor will not be able to change any other part of the purchase order. Therefore, the purchase will not have to go through approval (workflow) again. The Asset Processor can enter the AM Unit, Profile ID, and Tag Number. The CAP #, Sequence, EmplID fields are not used on this page.
  • Each night a batch process will be run that will identify all posted vouchers that have an Asset Management business unit and a Profile ID. Vouchers that are identified as having assets will have the purchase order, receipt, and voucher information loaded to tables that can be reviewed by the asset processor before the assets are loaded into the Asset Management module. All daily transactions from a business unit will have the same Interface ID. Think of the Interface ID as the batch number for the transactions that will be loaded. Once the Asset Processor previews the loader tables, he/she may decide to consolidate or unitize assets.
  • There are two sections that need to be reviewed by the Asset Processor: Physical Information and Financial Information Assets come in three types: Assets that don’t need to have anything done. They just need to be loaded into Asset Management. Assets that need to be consolidated. These are assets that were purchased with multiple distributions. The transaction loader process thinks these are two assets. Assets that need to be unitized. These are multiple assets purchased on one distribution. The transaction loader process will this is one asset. In our review of the physical transaction in this example, we notice that this transaction represents 10 computers. We need to unitize this asset. Please note the Profile ID. We will come back to this in a minute.
  • Our second review is of the financial information related to the purchase. As you can see, the Interface ID is the same as for the physical information. So you can look at the same asset in a different perspective. The financial view shows the distribution that was used. You will notice that there is no account listed.
  • After you have reviewed the loader tables and have decided what you need to do with the assets on the table, you may need to consolidate or unitize an asset. If you decide to consolidate assets, you are combining two or more PO distribution lines into one asset. Unitizing assets is the opposite of consolidating assets. It takes one distribution line and turns it into multiple asset transactions. Remember you have three choices: Consolidate Unitize Do nothing.
  • When the Transaction Loader is run, each pending load line generates a distinct asset in Core-CT Asset Management. If you want to consolidate or unitize an asset, you must do it before running the Transaction Loader process, as we’ve discussed. Once the Asset Processor runs the Transaction Loader process to integrate assets from Procurement into Asset Management, assets may then be viewed on the Basic Add page.
  • This is the Basic Add – Asset Information page. In this scenario, we will view Asset ID: DCP9000. We will look at the Asset Acquisition Detail page to view the integrated information.
  • This is the Asset Acquisition Detail page of the asset. The Agency Asset Processor knows that the asset has been integrated by looking at the System Source field. When an asset is integrated through Procurement, the System Source is AP Online Entry Panel. We will now look at the Interfaces Info. page by clicking on the Interfaces Info. link.
  • The Acquisition Details page displays after clicking the Interfaces Info. link. On this page, the Asset Processor can view the AP, PO, Receipt, and Project information that integrates from Procurement.
  • Now let’s review the key points from this presentation: The Requester can enter the Asset Management business unit and Profile ID on the requisition. The integration process can also begin with the PO. The General or Program Buyer creates the PO and codes the PO to a capital asset expenditure account. It is extremely important that the correct profile is identified on the Distribution page. If the correct profile is not identified, the asset will not be depreciated correctly. The Asset Processor will run a query to review that information entered on approved or dispatched purchase orders is correct for the asset purchase. If the asset information is not entered on the PO, the Asset Processor can go ahead and enter this information. The General Receiver can receive an asset against the PO. The General Receiver can enter the Tag # and other information about the asset, if applicable. If the General Receiver is entering the tag number, the General Receiver will override the Asset ID to ensure that the Asset ID and the tag number are the same. Within Receiving, the Asset ID currently defaults to NEXT. Keep in mind that if Purchasing does not identify the purchase as an asset, the General Receiver can not receive against the PO as an asset. The Voucher Processor creates the voucher by copying the receipt. Ideally, at this point, the asset information has already been identified on the Requisition, PO, and Receipt. However, if the asset is not identified already, the Voucher Processor can flag the voucher line as an asset. The Voucher Processor will not be able to match the Asset ID to the Tag Number. This can only be completed on the Receipt. Once the voucher is posted, the Load Assets process captures all assets posted in Procurement and loads them into Asset Management. There are new processes that complete the transfer from procurement to Asset Management The Load Assets Process is a batch process that runs nightly after Voucher Post. It will capture all assets posted in Procurement and begin loading them into AM. Once the assets are loaded into AM, the Asset Processor can preview the loader tables to review what is being loaded into AM. Then the Asset Processor runs the Transaction Loader process. When the asset is processed through Purchasing and Accounts Payable, the procurement information is captured for the asset. Once the asset is integrated into AM, the asset processor can drill back to the PO, receiving, and voucher information from the AM module.
  • Transcript

    • 1. State of Connecticut Core-CT Project Asset Management Impacts On Accounts Payable And Purchasing Updated 6/13/2005
    • 2. Introduction
      • Welcome to the AP/PO Impacts from Asset Management course!
        • Instructor Introduction
        • Participant Introduction
        • Training Facility Orientation
        • Ground Rules
        • Parking Lot
      Asset Management
    • 3. Introduction
        • Today’s Agenda:
          • Overview of the Asset Management module
          • Impacts to Requisitions (eProcurement module)
          • Impacts to Purchase Orders (Purchasing module)
          • Impacts to Receiving (Purchasing module)
          • Impacts to Vouchering (Accounts Payable module)
          • Loading Assets from Procurement
      Asset Management
    • 4. Core-CT Navigation Asset Management Asset Management
    • 5. Asset Management - Overview
      • Real Property
        • Land
        • Buildings
        • Improvements
      • Personal Property
        • Greater than $1000
          • Tagged, Tracked, Depreciated
        • Less than $1000
          • Tagged, Tracked, Not Depreciated
      Asset Management
    • 6. Asset Management – Overview (Cont.)
      • Asset
        • Tagged
        • Not consumed in the course of business
        • Example: Computer, Copier
      • Inventory
        • Not Tagged
        • Trackable
        • Consumed in the course of business
        • Example: Office Supplies, Medical Supplies
      Asset Management
    • 7. Asset Management Glossary
      • New Terms
        • Asset Business Unit
        • Category
        • Profile ID
        • Capital Acquisition Plan (CAP)
      Asset Management
    • 8. Enter Assets into AM – Process Flow Asset Management ACQUIRE ASSETS BY: PROCUREMENT BUILD DONATION ESCHEATMENT ASSET POSTED INTO AM REQUIRES MANUAL ENTRY TO AM ADJUST ASSETS
    • 9. Enter Assets Through Purchasing – Overview
      • Assets that are purchased online in Core-CT will be interfaced from the Accounts Payable module to the Asset Management module. Purchases do not become assets until after the voucher is posted
      • Roles involved in integration of assets:
        • Requester – Enters asset information on the requisition
        • General or Program Buyer – Codes the PO to a capital expenditure account and enters the AM Business Unit and Profile ID on the PO. Enters additional asset information, if applicable.
        • General or Casual Receivers – (Optional) Enters the tag number on the receipt and overrides the Asset ID to ensure that the tag number and Asset ID match. Enters additional asset information, if applicable
        • Voucher Processor – Creates the voucher by copying the receipt. Also the Voucher Processor can flag the line as an asset line if not flagged earlier in the process
        • Asset Processor – Reviews the Loader tables and runs Transaction Loader. Can drill back to the PO, receiving, and voucher information from AM.
      Asset Management
    • 10. Asset Management Impact on ePro Asset Management
    • 11. Asset Management Impact on ePro Asset Management
    • 12. Asset Management Impact on ePro Asset Management
    • 13. Asset Management Impact on ePro Asset Management
    • 14. Asset Management Impact on ePro Asset Management
    • 15. Asset Management Impact on ePro Asset Management
    • 16. Asset Management Impact on ePro Asset Management
    • 17. Asset Management Impact on ePro Asset Management
    • 18. Asset Management Impact on ePro Asset Management
    • 19. Asset Management Impact on Purchase Orders Asset Management
    • 20. Asset Management Impact on Purchase Orders Asset Management
    • 21. Asset Management Impact on Purchase Orders Asset Management
    • 22. Asset Management Impact on Purchase Orders Asset Management
    • 23. Asset Management Impact on Purchase Orders Asset Management
    • 24. Asset Management Impact on Purchase Orders Asset Management
    • 25. Asset Management Impact on Purchase Orders Asset Management
    • 26. Asset Management Impact on Purchase Orders Asset Management
    • 27. Asset Management Impact on Purchase Orders Asset Management
    • 28. Asset Management Impact on Purchase Orders Asset Management
    • 29. Asset Management Impact on Receiving Asset Management
    • 30. Asset Management Impact on Receiving Asset Management
    • 31. Asset Management Impact on Receiving Asset Management
    • 32. Asset Management Impact on Receiving Asset Management
    • 33. Asset Management Impact on Receiving Asset Management
    • 34. Asset Management Impact on Receiving Asset Management
    • 35. Asset Management Impact on Accounts Payable Asset Management
    • 36. Asset Management Impact on Accounts Payable Asset Management
    • 37. Asset Management Impact on Accounts Payable Asset Management
    • 38. Asset Management Impact on Accounts Payable Asset Management
    • 39. Asset Management Impact on Accounts Payable Asset Management
    • 40. Asset Management Impact on Accounts Payable Asset Management
    • 41. Asset Management Impact on Accounts Payable Asset Management
    • 42. Running the PO Asset Query Asset Management
    • 43. Running the PO Asset Query Asset Management
    • 44. Running the PO Asset Query Asset Management
    • 45. Running the PO Asset Query Asset Management
    • 46. Running the PO Asset Query Asset Management
    • 47. Running the PO Asset Query Asset Management
    • 48. Running the PO Asset Query Asset Management
    • 49. Loading Assets from Procurement Asset Management
    • 50. Loading Assets from Procurement Asset Management
    • 51. Loading Assets from Procurement Asset Management
    • 52. Consolidate or Unitize Assets Asset Management
    • 53. Consolidate or Unitize Assets - Flow Asset Management
    • 54. Basic Add Asset Management
    • 55. Basic Add Asset Management
    • 56. Basic Add Asset Management
    • 57. Enter Assets in AM – Wrap Up
      • The Requester can enter the Asset Management business unit and Profile ID on the requisition.
      • The General Buyer will enter the Asset Management business unit and the Profile ID on a purchase order. The General Buyer will also review the Asset Management business unit and Profile ID if it was entered on the requisition.
      • The Asset Processor will run a query to review that information entered on approved or dispatched purchase orders is correct for the asset purchase.
      • The Receiver will enter the Asset ID and Tag Number for the received asset.
      • The Voucher Processor will review the Voucher to ensure that the asset information was entered correctly. If the asset was not identified earlier, the Voucher Processor has the option to identify the asset information on the Voucher. However, the Voucher Processor will not be able to match the Asset ID to the Tag Number.
      • When the asset is processed through Purchasing and Accounts Payable, the procurement information is captured for the asset. Once the asset is integrated into AM, the asset processor can drill back to the PO, receiving, and voucher information from the AM module.
      Asset Management
    • 58. Conclusion
      • Wrapping Up the Asset Management Impacts on Purchasing and Accounts Payable class:
        • There are Core-CT Tools available:
          • Core-CT Website: http://www.core-ct.state.ct.us/
          • WLA
          • Job Aids
        • Summary of Completed Course Objectives
        • Email your questions to [email_address]
        • Complete the Evaluation - Mandatory
      Asset Management
    • 59. Questions

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