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  • 1. Policy and Review Topic Panel B Review of Asset Management - Resources and Decision Making Stephen Checkley - Head of Asset Management Service
  • 2. Outline of Presentation
    • Introduction
    • Arrangements for Decision Making on property issues
      • Service delivery processes
      • Asset Management Service processes
      • Leader of the Council - Political
    • Resources
      • Capital Strategy
      • Medium Term Resource Strategy
      • Pressures and Opportunities
      • Monitoring and Review
    • Questions and answers
  • 3. Arrangements for Decision Making within Services
    • Departmental Management Teams
    • Asset Management Group Representatives
    • Corporate Management Team
    • Portfolio Holders
    • Executive
    • City Council
  • 4.
    • Standing Orders and delegated powers
    • Management Board
    • Asset Management Group
    • Members Information Service
    • Executive
    • City Council
    Arrangements for Decision Making within Asset Management Service
  • 5.  
  • 6. Political Perspective Leader of the Council Councillor Gerald Vernon-Jackson
    • Issues
      • Political objectives
      • Review and disposal of Assets
      • Use/Re-use of resources - Service delivery
      • Level of resources - Landlords Maintenance
      • Support of Interest groups
    • Mechanisms
      • Consultation
      • Officers
      • Direct Involvement
      • Members Information Service
      • Delegated Powers
      • Executive and Formal reports
  • 7. Policy and Review Topic Panel B Review of Asset Management - Resources and Decision Making
  • 8. Capital Strategy
    • Capital finance prioritisation methodology
    • Sources of Finance
    • Prudential Borrowing
    • Impact on Revenue budget
    • Option Appraisal
    • Life Cycle Costing
  • 9. Medium Term Resource Strategy
    • Revenue budget process
    • Budget Pressures
    • Cash Limits
  • 10. Monitoring and Review
    • Capital and Property Board
    • Capital Programme steering group
  • 11. Asset Management Service Resources 2003/4
    • 122 FTE Staff
    • Gross Revenue Expenditure £14.7m
    • Gross Revenue Income £18.75m
    • Net Revenue Income £4m
    • Capital Expenditure £1.164m + £?
    • Capital Receipts £15.6m
    Putting People First Portsmouth City Council
  • 12. Property Management
    • 20 Staff
    • Acquisition and Disposal
      • Capital Receipts £15.6m
    • Management of Investment Portfolio
      • Industrial Income £397k
      • Retail Income £216K
      • Agricultural £12k
      • Offices £546K
      • Other £2.17m
    • Residential and Development work
  • 13. Design
    • 40 staff
    • Current Schemes
      • New special school £6.4m
      • Priory School Drama, Fitness and tennis Centre £3m
      • New Children’s home £0.9m
      • Paulsgrove Inside/Outside Project £0.46m
      • Neighbourhood nurseries (Sure Start) £1.925m
      • Solihull House Refurbishment £6m
    • Recently Completed
      • Arundel Street Environmental Improvements £0.8m
      • Cumberland St. HomeZone £0.8m
      • Waterside School annexe £0.8m
      • Various Sports and Arts Projects £2.3m
      • Isambard Brunel Environmental improvements £0.9m
  • 14. Maintenance
    • 30 staff
    • Manage maintenance of operational property
    • Major Projects - boiler replacement/ school roofs
    • Reactive Maintenance
    • Compliance with legislation
    • Facility Management
    • 35 Staff
      • Civic Offices
      • Guildhall
    • THE WORK THESE TEAMS UNDERTAKE KEEP OFFICERS AND MEMBERS OUT OF JAIL
  • 15. AMS Resource Issues
  • 16. AMS Resource Issues
  • 17. Landlords Maintenance
    • Budget Growth 1997- 2004
    • Tender Prices 1997 - 2004
    • Building Costs 1997 - 2004
    • Retail Price Index 1997 -2004
    • +30.24%
    • +52.23% (+3.4% 2004/5)
    • +32.19% (+5.8% 2004/5)
    • +18.81% (+3% 2004/5)
  • 18. Landlords Maintenance
    • A 22% INCREASE IN BUDGET IS NEEDED NOW TO KEEP INVESTMENT IN REAL TERMS THE SAME AS IN 1997
    • THE PORTFOLIO HAS EXPANDED SINCE 1997
    • BUILDING COSTS HAVE INCREASED FASTER
    • MAINTENANCE BACKLOG IS SIGNIFICANT
    • THE PORTFOLIO IS NOT SUSTAINABLE
  • 19. Pressures and Opportunities
    • Cash Limits
    • Building costs
      • Landlords Maintenance
      • Design and Construction projects
    • Human Resources
    • In-house vs. outsourcing vs. insourcing
    • Incentives and Property Review
    • Re-use of Capital Resources
    • Risk
  • 20. The Future This………………………..? or this………………………….?
  • 21. Policy and Review Topic Panel B Review of Asset Management - Decision Making and Resources Questions and Answers