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Review of Asset Management
 

Review of Asset Management

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    Review of Asset Management Review of Asset Management Presentation Transcript

    • Policy and Review Topic Panel B Review of Asset Management - Audit Reports Stephen Checkley - Head of Asset Management Service
    • Outline of Presentation
      • Introduction to the role of the Audit Commission
      • Audit Commission reports
        • Implementation of improvement plans
        • Matching the estate to available resources
      • Internal Audit Reports
        • Internal Audit - Commercial rents
      • Recommendations arising
      • Action plan - Officers response
      • Questions and answers
    • Role of the Audit Commission
      • Appointed by Director of Finance and Resources as a consultant
      • To monitor and challenge our approach to Asset Management Planning
      • To advise on good practice
      • To make recommendations for improvement
      • To ensure delivery of priority driven corporate resource management
    • Matching the estate to available resources - Objectives and Methodology
      • Objectives
      • Methodology
      • Main conclusions
      • Positive action
    • Matching the estate to available resources - Maintenance Gap
      • £40m maintenance backlog (2003)
      • £7.1m Priority 1 (URGENT)
      • Risks to occupants and service delivery
      • Health and Safety Notices
      • Targeting of resources
      • Revenue Maintenance “gap” £3.5m revenue per annum over 10 years
      • RPI increase 2-3%……………Building Cost inflation 5% - 8%
      • Sustainable portfolio through re-investment
    • Managing Office Space Performance and targets
      • Small improvements made without targets for improvement
        • PCC 11.6m 2 per person
        • Best quartile 10.0m 2 per person
        • Variance 6.4m 2 to 24.6m 2
      • 30% to 60% above Audit Commission recommendations
      • Abortive investigation through “In-sourcing” partnership
    • Managing Office Space Initiatives
      • Flexible Working
      • Storage Space
      • Training Facilities
      • Meeting Facilities
      • Rationalise operational portfolio
      • Suitability and Sufficiency surveys
      • Property Sharing
      • Partnership working
      • Incentives
    • Matching the Estate to available resources
      • Recommendations
        • Re-cycle capital receipts
        • Space champion
        • Space Standards
        • Resources to implement
        • Robust Utilisation data
        • Sharing of assets
        • Consider Acquisitions and Disposals corporately
        • Partnership working
        • Incentives to release assets
      • Proposed Response
        • Report to CMT/Executive
        • Report to Leader
        • Require resources for property review
        • Service Asset Management Plans
        • Enforce Standing Orders and ensure use of AMG
        • Consult with LSP
        • Space Standards
    • Questions and Answers David Martin - Audit Commission
    • Implementation of Improvement Plans
      • Objectives
      • Methodology
    • Implementation of Improvement Plans
      • Conclusions
        • Substantial Progress
        • Need corporate focus in some areas
        • Progress towards Energy Management
        • Alternative methods of Service delivery
        • Design and Maintenance as part of Project Management
        • Performance Management targets
    • Implementation of Improvement Plans Recommendations
      • Recommendations
        • Alternative service delivery methods
        • Action plans for team members
        • Set performance targets
        • Reduce Carbon emissions
        • Reduce high occupancy costs
        • Improve project management
      • Proposed response
        • Scrutiny Panel Review
        • Being developed as part of appraisal system
        • Included in Business Plan
        • Funding for EEO/Member champion
        • Processes to be developed
        • Identify key officers for project teams
    • Questions and Answers David Martin - Audit Commission
    • Internal Audit Report 2003/4
      • Objectives
        • Strategic Management
        • Compliance with regulations
        • Operational effectiveness
        • Data integrity and accuracy
      • Main Concerns
        • Lack of specific policies for property management
        • Insufficient resources
    • Internal Audit Report 2003/4
      • Recommendations
        • Document policies
        • Update Property Strategy
        • Monitoring of strategy and policy compliance
        • Undertake option appraisal before acquisition of property
        • Management of staff
        • Identify Ancient Corporate Property
        • Revaluation of Assets
        • Adequate resources
        • Rent Recovery processes
        • Reliance on key individuals
    • Internal Audit Report 2003/4
      • Recommendations - cont’d
        • Adhere to year end procedures
        • Improve reporting capability of Estateman
        • Improve data collection on Estateman by all staff
        • Recharge of insurance premiums
        • Monitoring of casework with Legal Service
        • Project control sheets
        • Password protection and access to software
        • Consider alternative asset management software
        • Ensure evidence of authority to transactions is held on file
        • Schedules of contents prior to acquisition
        • Office procedural manual
        • File notes of negotiations
    • Questions and Answers Lizzie Goodwin - Internal Auditor
    • Policy and Review Topic Panel B Review of Asset Management - Audit Reports