On October 23rd, 2014, we updated our
By continuing to use LinkedIn’s SlideShare service, you agree to the revised terms, so please take a few minutes to review them.
SCOPE OF SERVICES
HIGHWAY ASSET MANAGEMENT CONTRACT
Contract Number: ___________________
Financial Project Number (s): _______________________________________
PROJECT BACKGROUND AND CONSIDERATIONS:
In an effort to provide the traveling public of the State of Florida a cost effective, high quality,
transportation infrastructure, the Florida Department of Transportation (hereinafter "Department") has
adopted innovative management, operation, and maintenance programs. The Department has an
innovative highway asset management program whereby the Department will contract with a private
entity for the management of all assets located within the right-of-way for an entire geographical area or
portion of roadway. Due to the inherent difficulty of specifically defining the structure of the
maintenance management program for which the contractual service is required, it is the intent of the
Department to solicit for competitive sealed proposals.
Once the contract is executed, the Department will monitor the contractor's maintenance
management program and conduct evaluations based upon performance specifications established in the
contract. The use of performance specifications, which effectively transfer day-to-day managerial and
administrative responsibility to the contractor, with oversight by the Department, has been chosen
because methodology specifications would require the Department to perform extensive contract
administration including work identification, work assignment, inspection, and documentation.
The Contractor will manage and perform all routine maintenance activities associated with
Roadway, Structures, Drainage, Roadside, Rest Areas, Wayside Parks, Vegetation and Aesthetics, Traffic
Services, Structure Inspection and Incident Management.
INSERT THE PROJECT DESCRIPTION AND LIMITS HERE
The scope of this project includes management and performance of routine maintenance of all
components of the transportation facility currently maintained by the Department within, or associated
with, the state road right-of-ways, including off-system local bridge inspection and other State Agency
(a.) All interchanges, crossroads and ramps to the point at which the right-of-way terminates
or as shown by the Department through supplemental description.
(b.) All overpasses over the transportation facilities out to the right-of-way line.
(c.) All waterway and intermittent waterway canals to the right-of-way line including
compliance with any permit requirements.
(d.) All stormwater management and mitigation areas associated with the highway corridor
including compliance with any permit requirements.
(e.) All Rest Areas, Wayside Parks, Recreational Areas and Weigh Stations including sewage
treatment facilities and potable water treatment facilities. This does not include weigh station scales.
(f.) All structure inspection and routine maintenance. Structures include bridges, overlane
signs and high mast weathering steel light poles. Also included is the inspection only of local and other
state agency owned bridges.
It is the intent of the Department for all work to be performed to current Standards and
Specifications throughout the contract duration, as may be updated throughout the life of the contract.
The Contractor will manage all assets within the project limits and will perform work that produces end
results in accordance with Department Specifications (including all Supplemental Specifications and
Special Provisions in the Specification Workbook), Design Standards, MUTCD, Standard Maintenance
Special Provisions, Maintenance Activity Standards, Procedures, Handbooks, Guides, and Manuals in
effect at the time of the performance of the specific work, and consistent with the Department's statewide
maintenance practices. The Standard Specifications for Road and Bridge Construction, Workbook of
Implemented Modifications to the Standard Specifications, and Mandatory Specification Revisions can
be retrieved through the Internet at:
The Department will consider claims for additional compensation on an annual basis when
compliance with a change to the Statewide Maintenance Programs, a change to any of these documents,
or road(s) not included in the Department's Work Program are added to the state system that are currently
off system, which causes a substantial documented economic impact on the Contractor exceeding five
(5%) percent of the annual contract amount. The five percent (5%) is not cumulative year to year. The
contractor will not receive any additional compensation for maintenance of projects currently scheduled
in the Department's Work Program at the time of the proposal due date.
The bid will be lump sum. The duration of the contract will be seven (7) years with a renewal
option for one additional seven (7) year term. If the renewal option is exercised, the Department will, for
inflation, add an additional fifteen percent (15%) of the total original lump sum amount to the seven year
renewal period lump sum amount.
The Contractor will be compensated according to the breakdown by month and year given in
Attachment X. The Contractor will invoice the Department monthly. The Contractor will include with
the monthly invoice a breakdown by maintenance area (Attachment V) of all work completed by
appropriate Maintenance Management System (MMS) activity numbers with the units completed. The
Contractor will provide a breakdown of charges by appropriate Financial Project Number and Federal
Aid Number on the monthly invoice.
Proper health and safety measures will be taken to insure safety for the traveling public,
Department employees, Contractor employees, and Subcontractor employees.
The Contractor and agents are required to pay all tolls.
The Contractor is expected to maintain the road system uniformly and consistently throughout
the contract period by meeting performance specifications. Continued poor performance of work or
failure to perform in accordance with the Contractor’s proposal will cause the Contractor to be declared
in default of the contract.
The Department will pay all highway lighting electric bills including those for navigational lights
The Department will provide finished sign panels, up to square feet per fiscal year, to be
used for routine sign maintenance and repair on the State Highway System, within the project limits. In
the event of a Declared Emergency, the Department will make additional finished sign panels available to
the Contractor to replace all damaged or missing finished sign panels. The Contractor shall obtain these
sign panels from the State Sign Shop in Lake City, using the statewide process for requesting and
receiving finished sign panels. The Contractor must provide a detailed drawing of each non-standard
sign panel, and standard sign with unusual legends and/or symbols. These non-standard sign panels and
standard signs with unusual legends and/or symbols shall be approved by the District Traffic Operations
Engineer prior to placing the sign order. If additional sign panels are needed in excess of the quantity of
finished sign panels provided by the Department, it is the Contractor’s responsibility to provide those
sign panels with no additional compensation from the Department. All Departments provided signs used
for damage repair must be included in the Contractor's damage claim for reimbursement. Any damage
reimbursement received by the Contractor for finished sign panels provided by the Department shall be
transferred to the Department on a monthly basis. The Contractor is required to maintain a record of all
Department provided sign panels used for damage repair, within the damage claim files.
The Contractor will update the Maintenance Roadway Characteristics Inventory (RCI) when
changes occur to any roadway characteristic of the roads within the project limits. Updated coding sheets
will be provided to the Department. The Contractor will also verify and update each RCI characteristic as
directed by the Maintenance Roadway Characteristics Inventory Manual.
The Contractor will monitor and report to the Department, quarterly, by district, all subcontractor
utilization with DBE utilization broken out (Form Number 375-030-2E). The Contractor will maintain
records and documents of payments to DBE’s for three (3) years following performance of the contract.
The Contractor will maintain a customer service log, which shall detail complaints or requests,
and the disposition of the items contained in the log. The customer service log will be made available to
the Department for review upon request. The Contractor will contact the customer within one (1)
working day and have resolution of the customer service request within two (2) weeks. The Contractor
will develop and implement a Customer Service Resolution Plan.
The Contractor will comply with District lane closure restrictions/requirements. In some
locations this may require the work to be performed at night.
The Contractor will be required to manage and coordinate existing Department contracts until
expiration (See Attachment VIII). Active contracts will continue until the money or time expires on the
contract, whichever comes first. The Asset Management Contractor will document any instances of poor
performance by the Contractor of the existing Department contract. If the Department prematurely
terminates the contract before the contract expiration given in attachment VIII, the Department will
compensate the Asset Management Contractor for assuming the unanticipated workload remaining on the
All claims and disputes by the Contractor will be resolved in accordance with the Department
Standard Specifications and revisions thereto, Article 8-3, titled Prosecution of Work - Regional Disputes
The Contractor will comply with the following Department procedures. Copies of these
procedures can be obtained through the Department.
Topic Number 850-065-002 Maintenance Rating Program
Topic Number 850-000-015 Roadway and Roadside Maintenance
Topic Number 850-000-005 Maintenance Responsibilities on Construction Projects
Topic Number 850-055-025 Single and Multi-Post Sign Inspection
Topic Number 850-055-003 Reporting Attenuator Inventory and Inspection
Topic Number 850-050-004 Highway Safety Memorial Markers
Topic Number 850-005-001 Reporting Incidents and Management of Damage Repair
Topic Number 850-010-030 Bridge and Other Structures Inspection and Reporting
Topic Number 850-010-035 Bridge Load Rating, Permitting and Posting
Topic Number 850-010-031 Bridge Operations and Maintenance Manual
Topic Number 850-010-010 Bridge Inventory Database
Topic Number 850-010-011 Bridge Underwater Operations Manual
Topic Number 850-055-035 Motorist Aid System Testing and Routine Maintenance
Topic Number 850-050-003 Guardrail Inspection and Maintenance
Topic Number 850-000-001 Transportation Data Collection, Storage and Reporting
Topic Number 225-085-001 General Liability Claims
Topic Number 625-010-021 Median Opening and Access Management Decision Process
Topic Number 375-020-002 Contract Maintenance Inspection and Reporting
The Contractor will comply with the following manuals, guides and handbooks.
Maintenance Rating Program Handbook
A Guide to Turf Management
A Guide to Roadside Mowing
Chemical Weed and Grass Control
A Guide to Asphalt Pavement Repair
Wildflowers in Florida
Florida Highway Landscape Guide
Utility Accommodations Manual
Bridge Loading Rating, Permitting and Posting Manual
Bridge Underwater Operations Manual
Bridge Work Order Handbook
Bridge and other Structures Inspection Reporting Procedures Manual
Bridge Management System (available from FDOT State Maintenance Office)
Bridge Maintenance and Repair Handbook (available from FDOT State Maintenance
Bridge Operations and Maintenance Manual
Bridge Inventory Database User's Handbook
Bridge Inspector's Field Guide
Routine Maintenance Cost Handbook
Maintenance Roadway Characteristics Inventory Manual
Plans Preparation Manual
Bridge Inspection Evaluation Maintenance Manual (Available from AASHTO)
Florida Administrative Code Rule Chapter 14-48, Bridge Inspection Standards
These publications are available through the:
Florida Department of Transportation
Maps and Publications Sales
605 Suwannee Street - MS 12
Tallahassee, FL 32399-0450
Phone (850) 414-4050 Fax (850) 414-4915 or
ROUTINE MAINTENANCE :
The Contractor will manage all assets within the project limits and perform routine maintenance
activities as necessary. These maintenance activities will be performed at a frequency that ensures
uniform and consistent compliance with the Maintenance Rating Program (MRP) criteria, the required
maintenance rating level and any other requirements of the Department. The routine maintenance
activity numbers, units of measure and descriptions can be found in the Routine Maintenance Cost
Handbook. The Contractor shall perform all non-routine maintenance activities currently being
performed by the Department (such as Service Patrol, Call Box Maintenance, Surveillance System
Maintenance, routine facility maintenance of Wayside Parks, Toll Plazas and Rest Areas, and removal of
dead animals, etc.). The installation and maintenance of logo signs are the responsibility of others. The
Contractor will maintain all flashing signs and traffic signals that are not covered by a maintenance
agreement with a city or county. The routine maintenance activities are included in Attachment I.
The Contractor will manage the maintenance program including the performance of work needs
determinations, location of resources, work assignments and management of resources. The Contractor
will develop an annual work program with associated budget to insure the desired maintenance is
The Contractor will respond and deploy resources within fifteen (15) minutes of initial
notification, twenty four (24) hours per day, seven (7) days per week, including holidays, to any
emergency occurring on the roadway corridors, including marine collisions to bridges and their fender
systems. The Contractor will arrive on-site, prepared to take necessary action with necessary manpower
and typical emergency response equipment, within a maximum time of sixty (60) minutes from initial
notification of the incident. The Contractor will develop an "Incident Response Plan". Included in the
"Incident Response Plan" should be details on public/agency notifications, incident management, how
the safety of motorists will be insured, handling of hazardous waste, coordination with Law Enforcement
and other appropriate agencies, traffic control, submission of "Incident" reports, the establishment and
maintenance of detour routes when needed for closure of the interstate and primary roads, emergency
repairs, removal of debris and evacuation response. The Contractor will be responsible for all aspects of
traffic control related to an incident, including, but not limited to, the entire detour route off the
corridor(s) covered by this contract onto other state roads or non-state roads. The Contractor will notify
the Department within twenty four (24) hours of all roadway closures exceeding one (1) hour and re-
openings, or major incidents upon occurrence. A summary of incident responses, by the Contractor, will
be submitted to the Department with the monthly invoice.
The Contractor will have incident response procedures in place to ensure proper response within
the roadway corridors. The Contractor will comply with all Local, State, and Federal Laws and
Department plans dealing with evacuation routes. The Contractor will have incident response procedures
in place to insure proper coordination of the handling of hazardous waste encountered on the roadway
corridor. The Contractor will comply with all Local, State, and Federal laws and regulations dealing
with the handling and disposal of hazardous waste.
When an event occurs causing damage to any of the Department’s facilities, the Department
authorizes the Contractor to pursue claims against any responsible party for reimbursement of expenses
incurred. Any advance preparation, repairs, replacement, etc., required as a result of natural disaster,
catastrophic or emergency response event will be considered part of the contract responsibilities and the
Contractor will not receive any additional compensation. The Department authorizes the Contractor to
pursue claims of any emergency reimbursement in response to the disaster.
The sequence of reimbursement for damages will be as follows:
1. Pursuit of claims against the individual or entity which caused damages, or their insurers
2. If eligible, compensation from FEMA or FHWA for qualifying reimbursements
3. Department provided insurance coverage*
4. Contractor coverage
* The Department has insurance coverage on some facilities such as rest areas, weigh stations
and bridges. To the extent the coverage is available; the Department may transfer the qualifying
reimbursement amounts to the Contractor to offset the Contractor’s actual costs to restore the system.
The Contractor’s responsibility to make damage repairs at its own expense, in each twelve (12)-
month period beginning with the date of the original contract, shall be limited to fifty percent (50%) of
the annual contract amount for that year. Such fifty percent (50%) of the annual contract amount cap shall
be in addition to any amounts reasonably obtainable under items 1, 2 and 3 above, and any damage
repairs caused by the Contractor’s negligence. The annual contract amount as used above means each
twelve (12)-month period beginning with the date of the original contract and each annual anniversary
In the event the Department chooses to take responsibility for system restoration, the amount of
reimbursements obtained in items 1, 2, and 3 above will be retained by the Department.
In the event of an act that is officially declared by the State of Florida as an “act of terrorism” the
contractor will not be liable for damage beyond the extent of the amounts obtained in items 1, 2, and 3
MAINTENANCE RATING PROGRAM:
The Contractor will achieve and maintain an annual Maintenance Rating Program (MRP) rating
of eighty (80). The Contractor will use the criteria established in the Department's MRP to evaluate and
establish the level of maintenance attained to ensure a uniform consistent level of Maintenance at all
times. The requirements and criteria for the MRP are found in the Roadway and Roadside Maintenance
procedure (Topic Number 850-000-015), the MRP procedure (Topic Number 850-065-002) and the MRP
Handbook. All elements (roadway, roadside, traffic services, drainage and vegetation/aesthetics) shall
have a rating of seventy five (75) or above and each characteristic shall meet the desired conditions a
minimum of seventy (70) percent of the time.
The Contractor will perform the MRP rating three (3) times per year. The Department will
produce and provide to the Contractor locations to be rated each period. Upon receipt of the samples
from the Department, the Contractor will be responsible for completing the survey of those samples and
submitting all MRP coding sheets to the Department five (5) days before the last working day of the
scheduled period. The MRP rating will be performed using the criteria in the MRP Handbook. The
Contractor will certify the accuracy of each MRP rating to the Department. The Department will
calculate the MRP score for the Contractor. The Department may perform MRP ratings as a quality
control check of the Contractor. The Department may also evaluate any specific component independent
of the routine MRP evaluations.
If the MRP rating for any period is disputed, the Department may perform a separate MRP
inspection. The locations rated by the Department, for quality control or MRP dispute resolution, may or
may not coincide with the locations rated by the Contractor. If there is a difference between the
Contractor's MRP rating and the Department's MRP rating, the Contractor's MRP rating will be adjusted.
To obtain the adjusted rating, the Department will add to its calculated MRP rating a margin of error of
two (2) points. The two (2) point margin of error can be applied at the overall MRP, Element or
Characteristic level. The Contractor's rating will then be adjusted to this number. The MRP rating for
the period shall be the adjusted number.
The Contractor will be responsible for permitting activities within or associated with the Right of
Way. The Contractor will meet all the requirements in Florida Administrative Code Rules, in particular,
F.A.C. Rule 14-20 Private Use of Right of Way
F.A.C. Rule 14-28 Public Use of Rest Areas, Wayside Parks and Solicitation on State
F.A.C. Rule 14-40 Highway Beautification and Landscape Management
F.A.C. Rule 14-43 Regulation of Signs, Canopies Over Streets and Sidewalks
F.A.C. Rule 14-46 Railroads/Utilities Installation or Adjustments
F.A.C. Rule 14-63 Building Moving Permits
F.A.C. Rule 14-65 Temporary Closing and Special Use of State Roads
F.A.C. Rule 14-86 Drainage Connections
F.A.C. Rule 14-96 State Highway System Connection Permits, Administrative Process
F.A.C. Rule 14-97 State Highway System Access Management Classification System and
The Contractor will handle coordination, processing, administration, and inspection of all
permits on the roadways covered by this contract. The Contractor will enter all permit related data into
the Permits Information Tracking System. The Contractor will collect all permit fees and turn them over
to the Department's representative. All approvals and signatures required by the Florida Administrative
Code Rules will remain with the Department. All permits will be processed expeditiously, meeting the
requirements of Florida Statutes and Florida Administrative Code. "General Use "Permits will be
processed in accordance with District requirements. The Contractor will process all permits to
completion, which is either approval or denial; within sixty (60) days of receipt of a complete permit
application. The Contractor will not be penalized if a delay in processing a permit is caused by the
Department. The permitting of Outdoor Advertising Billboards is the responsibility of others.
The Contractor will submit in their proposal a "Permit Processing Plan". Included in the plan
shall be details on the permitting process, adherence to permitting requirements and processes to ensure
STRUCTURE INSPECTION AND MAINTENANCE:
The Contractor will perform Bridge, Overlane Sign, and Weathering Steel Light pole Inspection
The Contractor will inspect all publicly owned bridges, including off-system local bridges and
other State Agency bridges no later than twenty four (24) months, to the day, of the prior inspection.
Within sixty (60) calendar days after completion of each inspection, the Contractor shall furnish the
Department the original signed and sealed report. Inspection reports will be created using the
Department's Bridge Management System.
Bridge Inspection Team Leaders, Bridge Inspection Supervisors, and the approving professional
engineer are to be approved by the Department, in accordance with F.A.C. Rule 14-48. Any changes in
such personnel shall be subject to review and approval by the Department. If by field observation,
deficiencies are sufficiently critical to warrant immediate and substantial traffic restriction or closing of
the bridge, the Department must be immediately notified verbally. Verbal notification must be
confirmed with written notification within forty eight (48) hours.
The Department may perform additional quality assurance by inspecting bridges that have been
previously inspected by the Contractor, and by reviewing the inspection records for conformity with the
Department's findings. All bridge records shall be made available to the Department for audit review at
any time during the contract term. The Contractor's bridge inspectors are required to attend appropriate
bridge inspection training provided by the Department.
Overlane Sign Structures and Weathering Steel Light poles shall be inspected according to the
Department's "Bridge and Other Structures Inspection and Reporting Procedures Manual".
Routine bridge maintenance is defined as preventive maintenance and minor repairs. These tasks
are divided into the applicable routine maintenance activities. The Contractor will perform routine bridge
maintenance, overhead sign structure, and weathering steel light pole maintenance, including collision
damage repair, on the state right-of-way, defined as follows:
(a.) Preventive Maintenance: The preservation and upkeep of a structure, including all its
appurtenances, in its original condition (or as subsequently improved) insofar as practical. Preventive
maintenance includes any activity intended to maintain an existing condition or to prevent deterioration.
Examples include: cleaning, lubrication, spot painting and application of protective systems. Ideally,
preventive maintenance is anticipated (i.e. planned) routine maintenance and does not require a Bridge
Work Order to accomplish the work.
(b.) Minor Maintenance and Repair: The restoration of a structure, including all its
appurtenances, to its original condition (or as subsequently improved) insofar as practical. Minor repairs
include any activity intended to correct the effects of minor material deterioration by restoring the
damaged member. Minor repairs are generally defined as repairs to bridge elements that are structurally
sound (i.e., no loss of strength), but may have minor section loss, cracking, spalling or scour. These
conditions will have "fair", "satisfactory" or "good" condition ratings. Minor repairs are un-anticipated
routine maintenance, usually identified by bridge inspectors and require a Work Order to schedule and
accomplish the work. Examples include localized material restoration of: deck expansion joints, deck
surfaces, sidewalks, drainage systems, bridge railing systems, superstructure members and bearing
devices, substructure members and waterway channels.
Non-routine Maintenance is defined as periodic maintenance, major repairs and rehabilitation.
The Contractor will not be required to perform non-routine bridge maintenance defined as follows:
(a.) Periodic Maintenance and Major Repair: The restoration of a structure, including all its
appurtenances, to its original condition (or as subsequently improved) insofar as practical. Major repairs
include any activity intended to correct deteriorated members. Conditions requiring major repairs
include loss of section, deterioration, spalling or scour that affect the strength of the member.
Engineering analysis is often performed to determine the extent of the lost strength. These conditions
will have "poor", "serious", or worse condition ratings for primary structural members.
(b.) Rehabilitation: The improvement or betterment of a structure, including all its
appurtenances, to a condition meeting or exceeding current design standards, insofar as practical.
Examples of rehabilitation include: widening a bridge to meet lane/shoulder width requirements,
replacement of substandard bridge rails, raising a bridge to meet clearance requirements, strengthening a
bridge to increase load carrying capacity to accepted limits and upgrading the operational equipment of a
The Contractor will manage and perform maintenance of Rest Areas. The Contractor will
maintain all rest areas and wayside parks on the corridors covered by this contract. Attachment IV details
the rest areas to be covered under this contract. It is the Contractors responsibility to maintain and
operate the rest areas in accordance with the requirements in the Standard Maintenance Scope of Services
for rest area maintenance. The Contractor shall grant "Respect of Florida" first right of refusal on all rest
area operations. The Contractor will maintain all components of the rest area facility including
wastewater treatment facilities, buildings, grounds, potable water facilities, and emergency generators.
The Contractor will provide Security Guard Services in accordance with the requirements in the Standard
Maintenance Scope of Services for security guard services. The Contractor will perform routine
inspections and record the results of routine inspections of the rest areas and wayside parks using the
Quality Assessment Review/Rest Area Inspection form (Attachment II). The Contractor will provide
copies of documentation of rest area inspections to the Department upon request. The Department may
conduct monthly inspections of the rest areas using the same form.
The Contractor is required to achieve and maintain a score of eighty five (85) or better on the
Quality Assessment Review/Rest Area Inspection form.
Information centers in the Rest Areas are the responsibilities of others. The Department will pay
utility bills (water, electric, sewer) associated with each rest area. The Contractor will keep all rest area
permits up-to-date, operate and maintain all facilities in accordance with those permits and will respond
to all environmental issues involving the rest areas. Attachment III details the desired maintenance
conditions for the rest areas.
1. Maintenance Rating Program:
The Contractor will conduct MRP ratings every four months. Beginning with the first four
(4)month period, the Department will hold retainage equal to one percent (1%) of the cumulative amount
of four months payments for each point below an overall maintenance rating of eighty (80).
The Department will hold additional retainage equal to one half of one percent (.5%) of the
cumulative amount of four months payments for each point below seventy five (75) on any element
The Department will hold additional retainage equal to one quarter of one percent (.25%) of the
cumulative amount of four months payments for each percentage point below seventy (70) on any
The Department will hold the retainage until the Contractor conducts the final four months
Maintenance Rating and the annual maintenance rating is calculated. The percentages given ( one
percent (1%) each point of MRP rating below eighty (80), one half of one percent (.5%) each point of
elements below seventy five (75) and one quarter of one percent (.25%) each percentage point of
characteristics below seventy (70), on the annual rating) will be applied to the entire annual contract
amount. If the calculated amount is less than the retainage, the balance of the retainage will be paid to
the Contractor. If the total reduction assessed exceeds the retainage amount, the balance will be deducted
from the Contractor's payment.
Adjusted MRP ratings will be calculated as defined in section titled Maintenance Rating Program
Each month the Department may check permits entered into the Permits Information Tracking
System. There will be one tenth of one percent (0.10%) (.001) of the monthly lump sum deducted per
day, per permit, for each day over sixty (60) days used to process any permit to resolution. This
reduction is not cumulative but will be calculated only for the number of days exceeding the sixty (60)
days processing time within the month being paid. The sixty (60) days will begin when the Contractor
receives a complete permit application. Resolution of the permit is considered complete when the permit
is officially submitted to the Department with documentation and recommendation sufficient for approval
or denial. The total of the permit reduction will be deducted from the Contractors monthly lump sum
3 Rest Areas:
The Department will produce and provide to the Contractor a schedule of Rest Area inspections
to be performed by the Contractor on a monthly basis. The Rest Area Inspection Schedule will identify
the required inspection date and time for each Rest Area. The specified inspection will be performed by
the contractor and reported to the Department on a monthly basis.
If the Contractor is not present at the Rest Area at the scheduled time to perform the Rest Area
inspection, The Department will assign a score of zero.
The Department may inspect Rest Areas using the “Quality Assessment Review/Rest Area
Inspection” checklist at any time. If the Department’s score is lower than eighty five (85), two points
will be added to the Departments score, and that score shall be the official score. There will be a
$1,000.00 per point, per Rest Area reduction, for any month for scores less than the required rating of
eighty five (85). The total of the Rest Area reductions will be deducted from the Contractor’s monthly
lump sum payment. In addition, the Contractor will be assessed reductions, as defined in the Standard
Maintenance Scope of Services, for Security Guard Services. The Contractor will be assessed reductions,
as defined in the Standard Maintenance Scope of Services, for Rest Area Maintenance Services. There
will be a $1,000.00 per hour, per Rest Area, reduction for each Rest Area closure caused by Contractor
4. Motorist Aid Call Box System:
The Department may perform an inspection of a minimum of ten motorist aid call box locations.
If more than ten percent (10%) of the motorist aid call boxes checked are not functional and properly
maintained there will be a $5,000.00 reduction per month, per cost center, deducted from the Contractor's
monthly lump sum payment.
5. Structure Inspection:
If the Contractor does not perform a structure inspection within the prescribed due date
established in Pontis, to the day, of the prior inspection, there will be a reduction of $1,000.00 per day,
per delinquent inspection date , assessed and deducted from the monthly lump sum payment.
The completed, approved structure inspection reports are due within sixty (60) days after
completion of the inspection. There will be a $1,000.00 per day, per delinquent report, reduction
assessed for each day the reports are not received after the sixty (60) day period. The reduction will be
deducted from the monthly lump sum payment.
For every delinquent work order there will be a $1,000.00 per day, per work order, reduction
assessed. The total amount will be deducted from the monthly lump sum amount.
6. Highway Lighting and Navigational Lighting:
The Department may perform highway lighting or navigational lighting outage surveys. If the
highway lighting (overhead, underdeck and sign) outage exceeds ten percent (10%), there will be a
$5,000.00 reduction per cost center, per month, deducted from the Contractor's monthly lump sum
Navigational lighting outages that cannot be repaired within one (1) hour during the periods
when navigational lights are to be in operation will require placement of temporary navigational lights.
There will be a $100.00 per hour or portion thereof, per bridge, reduction of the Contractor's monthly
lump sum payment for periods in excess of two (2) hours when navigational lights (either permanent or
temporary lights) are nonfunctional, during times when navigational lights should be in operation,
7. Routine Movable Bridge Operation:
Failure to operate the movable bridges in accordance within established bridge opening
procedures and/or schedules will result in a $500 per occurrence reduction from the Contractor's monthly
lump sum payment.
8. Attenuator Inspection:
If the Contractor does not perform attenuator inspections by the last day of the month they are
due, there will be a reduction of $1,000.00 per day, per delinquent inspection, assessed and deducted
from the monthly lump sum payment.
The completed Attenuator Inspection Reports and the Attenuator Inventory Update Form
(#850-055-04) are due by the fifteenth (15th) day of the month following the inspections. There will be a
$1,000.00 per day, per delinquent Attenuator Inspection Report or Attenuator Inventory Update Form,
reduction assessed for reports or forms not received within the specified time period. The total amount
will be deducted from the monthly lump sum payment.
9. Guardrail and Sign Inspection:
If the Contractor does not perform guardrail and sign inspections within twenty four (24) months,
to the day, of the prior inspection, there will be a reduction of $1,000.00 per day, per cost center,
assessed and deducted from the monthly lump sum payment.
The completed guardrail and sign inspection reports are due within fifteen (15) days after
completion of the inspection. There will be a reduction of $1,000.00 per day, per cost center, assessed
for reports not received within the specified time period. The total amount will be deducted from the
monthly lump sum payment.
10. Customer Service Resolution:
If the Contractor does not contact the customer within one day, there will be $500.00 per day
assessed and deducted from the contractor’s monthly lump sum payment, for each day greater than one
day that it took the contractor to contact the customer.
If the customer request is not resolved to the Department’s satisfaction within two (2) weeks,
$1,000.00 per day, per customer request, will be assessed and deducted from the contractors monthly
lump sum payment for each day over two (2) weeks that it took for the contractor to resolve the
11. Incident Response:
If the Contractor does not arrive on-site, prepared to take necessary action within sixty (60)
minutes from initial notification of an incident, $1,000.00 per hour or portion thereof, per incident, will
be deducted from the contractor's monthly lump sum payment for each hour past the allowed response
time it took the contractor to be on site.
I. Routine Maintenance Activities
II. Quality Assessment Review/Rest Area Inspection Form
III. Desired Rest Area Maintenance Conditions
IV. List of Rest Areas
V. Maintenance Areas and County Numbers
VI. List of District Asset Management Coordinators
VII. Contents of CD Available Through the District Contracts Administration Office
VIII. List of FDOT Contracts That Will Continue Into the Asset Management Contract
IX. Summary of Requirements for Contractor's Proposal
X. Payment Summary
ROUTINE MAINTENANCE ACTIVITIES
135 Environmental Work
197 Engineering Duties
411 Asphalt Repair (Manual)
412 Asphalt Repair (Mechanical)
414 Base Repair
421 Pressure Grouting
423 Concrete Pavement Joint Repair
424 Concrete Slope Pavement Joint Repair
425 Concrete Pavement Surface Repair
431 Motor Grader Operation
432 Repairing Non-Paved Shoulders, Front Slopes and Roadside Ditches (Manual)
435 Seeding, Fertilizing and Mulching
436 Reworking Non-Paved Shoulders, Front Slopes and Roadside Ditches
437 Miscellaneous Slope and Ditch Repair
451 Clean Drainage Structures
456 Repair or Replace Storm Drains, Side Drains, Cross Drains
457 Concrete Repair
459 Concrete Sidewalk Repair
461 Roadside Ditches - Clean and Reshape
464 Outfall Ditches - Clean and Repair
465 Mitigation Area Maintenance
471 Large Machine Mowing
482 Slope mowing
484 Intermediate Machine Mowing
485 Small Machine Mowing
487 Weed Control (Manual)
492 Tree Trimming and Removal
493 Landscape Area Maintenance
494 Chemical Weed and Grass Control
497 Chemical Weed and Grass Control Selective Weeding
498 Storm Water Management
520 Signs (Ground Signs thirty (30) square Feet or Less)
521 Signs (Ground Signs Over thirty (30) Square Feet and All Overlane Signs)
522 Sign Cleaning
526 Guardrail Repair
527 Fence Repair
530 Routine Attenuator Inspection and Service
531 Attenuator Repair
532 Pavement Striping (Large Machine)
534 Pavement Symbols
537 Raised Pavement Marker Replacement
540 Graffiti Removal
541 Roadside Litter Removal
542 Road Sweeping (Manual)
543 Road Sweeping (Mechanical)
544 Rest Area Maintenance
545 Edging and Sweeping
656 Maintenance of Toll Buildings and Area
780 Driveway-Utility Permit Processing and Inspection
781 Weigh Station Building and Grounds Maintenance
779 Motorist Aide Call Box Maintenance
787 Highway Lighting Maintenance
805 Bridge Deck Joint Repair
806 Bridge Deck Maintenance and Repair
810 Bridge Rail Maintenance and Repair
825 Superstructure Maintenance and Repair
845 Substructure Maintenance and Repair
859 Channel Maintenance
861 Bridge Electrical Maintenance
865 Movable Bridge Mechanical Maintenance
869 Movable Bridge Structural Maintenance
888 Bridge Damage Repair
898 Tunnel Maintenance
901 Bridge Inspection
903 Underwater Bridge Inspection
905 Overhead Sign Structure Inspection
919 Other Bridge Inspection
921 Preliminary Bridge Engineering
929 Other Bridge Engineering
930 Supervision of Bridge Maintenance and Operations
931 Bridge Operation
932 Tunnel Operation
941 Supervision, Inspection and/or Engineering of Roadway Maintenance
942 Contract Maintenance Supervision, Engineering and Inspection
991 Emergency Maintenance
994 Work Performed for other State Agencies
995 Maintenance Support Services
996 Miscellaneous Routine Maintenance
STATE OF FLORIDA - DEPARTMENT OF TRANSPORTATION
QUALITY ASSESSMENT REVIEW/REST AREA INSPECTION
Location _______________________________________ Date ___________________ Time _______
Contractor _________________________________ Security ___________ Inspector ______________
PASS FAIL PASS FAIL
RESTROOMS: (Factor = 20) ROADWAY: (Factor = 10)
1. Counter Tops 1. Pavement Condition
2. Sinks 2. Highway Lighting
3. Toilets/Urinals 3. Signs/Delineators
4. Toilet Paper Dispensers 4. Striping/Symbols
5. Toilet Partitions 5. Shoulders
6. Floors 6. Litter/Sweeping
7. Walls 7. Drainage
8. Hand Dryers
9. Soap Dispenser TOTAL PASSED / # INSPECTED X 10 =
10. Baby Changing Table
GROUNDS: (Factor = 20)
12. Lights, interior/exterior
1. Turf Condition
14. Family Restroom
TOTAL PASSED / # INSPECTED X 20 = 4. Trash Receptacle
BUILDINGS: (Factor = 20)
7. Edging and Trimming
2. Gutters 8. Recycle Receptacle
9. Tree Trimming
10. Picnic Slabs
11. Picnic Table
5. Foyer Areas
12. Picnic Shelters
6. Water Fountain
7. Utility Area
TOTAL PASSED / # INSPECTED X 20=
8. Emergency Generator
10. Facility Available to Public CUSTOMER SERVICES: (FACTOR = 10)
11. Waste Water Treatment Facilities 1. Bulletin Boards
12. Well and Potable Water Treatment Facilities 2. Phones
TOTAL PASSED / # INSPECTED X 20= 3. Comment Cards/Brochures
ATTENDANT: (Factor = 10) 5. Vending Machine Area
1. Uniform TOTAL PASSED / # INSPECTED X 10=
3. Supplies and Equipment properly stored SECURITY GUARD: (FACTOR = 10)
TOTAL PASSED / # INSPECTED X 10 = 1. Uniform/Equipment
TOTAL PASSED / # INSPECTED X 10=
FINAL SCORE = Summation of totals: ________________________
Comments: Use back of sheet
DESIRED REST AREA MAINTENANCE CONDITIONS
The following characteristics meet the desired maintenance conditions when all items are:
1. Counter Tops - Clean and Functional.
2. Sinks - Clean and functional.
3. Toilets/urinals - Clean and functional.
4. Toilet Paper Dispensers - Toilet paper available and dispenser functional.
5. Toilet Partitions - Clean and functional, door latch works.
6. Floors - Clean and paint/tile in good condition where applicable.
7. Walls - Clean and paint/tile in good condition where applicable.
8. Hand Dryers - Clean and functional.
9. Soap Dispensers - Clean and functional, soap not watered down.
10. Baby Changing Tables - Clean and functional, baby wipes available.
11. Mirrors - Clean and functional.
12. Lights, Interior/Exterior – Functional.
13. Odor - No noticeable smell.
14. Family Restrooms - Available to public, clean and functional.
1. Roof - Clear of debris and good condition (no evidence of leaks).
2. Gutters - Clean and functional.
3. Walls - Clean and paint in good condition where applicable.
4. Doors - Clean and functional.
5. Foyer Area - Clean and free access for patrons.
6. Water Fountain - Clean and functional.
7. Utility Area - Clean and functional.
8. Emergency Generator – Well maintained and functioning properly.
9. Signs - Clean and functional (no hand painted signs).
10. Facility Available to Public - Open at all times, except for actual cleaning by
11. Waste Water Treatment Facilities – Maintained and functioning properly.
Compliant with all permits.
12. Well and Potable Water Treatment Facilities – Maintained and functioning
properly. Compliant with all permits.
1. Uniform - Properly attired.
2. Available - On duty, available to the public.
3. Supplies and Equipment Stored - Adequate supplies on hand and all
equipment/tools stored properly.
1. Pavement Condition - Free of potholes and depressions greater than one (1)
square foot and deeper than two (2) inches.
2. Highway Lighting – Ninety percent (90%) of highway lights are functioning as
3. Signs/Delineators – Ninety five percent (95%) of signs are clean, well
maintained, and functioning as intended.
Eighty percent (80%) of delineators are clean, well maintained, and functioning
4. Striping/Symbols – Ninety percent (90%) of striping functions as intended.
Seventy percent (70%) of symbols function as intended.
5. Shoulders - No shoulder buildup greater than two (2) inches. No shoulder drop-
off greater than three (3) inches. No ruts or washouts greater than six (6) inches
6. Litter/Sweeping - Area clear of litter. Sidewalk, curb and gutter and parking lot
7. Drainage – Sixty percent (60%) of the cross-sectional area of each pipe is not
obstructed and functions as intended, eighty five percent (85%) of inlet openings
are not obstructed. Ninety percent (90%) of each drainage structure functions as
intended. Curb and gutters, retention / detention ponds and siltation devises
function as intended.
1. Turf Condition - Grass attractive and mowed, no bare ground areas larger than five
(5) square feet.
2. Vegetation/Landscaping - Attractive, evidence of pruning, mulching and free of
3. Litter - Area free of litter.
4. Trash Receptacles - Clean and functional, equipped with plastic liner bags.
5. Lights – ninety percent (90%) of the lights are functional as intended.
6. Sidewalks - Clean and functional, no trip hazard greater than three quarter (3/4) inch
7. Edging and Trimming - There is no encroachment of vegetation or debris for more
than six (6) inches onto the curb or sidewalk and no deviation of soil of more than
four (4) inches above or two (2) inches below the top of the curb and sidewalk.
8. Recycle Receptacles - Clean and functional, placed in high visibility area.
9. Tree Trimming - Trees, tree limbs, or vegetation not lower than ten (10) feet over
sidewalks; or lower than seven (7) feet in areas of pedestrian traffic; or fourteen (14)
feet beyond face of curb or edge.
10. Picnic Slabs – Clean, well maintained and functional.
11. Picnic Tables - Clean, well maintained and functional.
12. Picnic Shelters - Clean, well maintained and functional.
13. Fences – The Fence is not less than two thirds (2/3) of the original height with no
openings greater than two (2.0) square feet.
1. Information Boards – Information current, board clean and functional.
2. Phones - Clean and functional.
3. Comment Cards/Brochures - Available to public, location sign at phone.
4. Newspaper Vending - Racks/machines properly placed on vending platforms.
5. Vending Machine Area – The food and beverage vending machine area is clean and
in good repair.
1. Uniform/Equipment – Properly attired with proper personal equipment.
2. License – Has current State of Florida Class “D” and Class “G” license.
3. Available – On duty, visible and available to the public.
4. Vehicle – Available on site and is not older than five (5) years from current calendar
year. Well maintained and has proper “Rest Area Security” Signs on vehicle.
LIST OF REST AREAS
These rest areas are: (List the Rest Areas covered by this project in the following format.)
REST AREA TRAFFIC INTERSTATE COUNTY MILE
NUMBER DIRECTION NUMBER DISTRICT POST DESCRIPTION
MAINTENANCE AREAS AND COUNTY NUMBERS
MAINTENANCE UNIT COST CENTER COUNTY & NUMBER
Bartow 190 16 - Polk
09 – Highlands
91 – Okeechobee
01 – Charlotte
Fort Myers 192
12 – Lee
05 – Glades
07 – Hendry
13 – Manatee
17 – Sarasota
04 – Desoto
06 – Hardee
Naples 197 03 – Collier
MAINTENANCE UNIT COST CENTER COUNTY & NUMBER
26 – Alachua
28 – Bradford
27 – Baker
29 – Columbia
Lake City 292 32 – Hamilton
37 – Suwannee
39 – Union
33 – Lafayette
Perry 293 35 – Madison
38 – Taylor
71 – Clay
Jacksonville 294 72 – Duval
74 – Nassau
30 – Dixie
Chiefland 296 31 – Gilchrist
34 – Levy
76 – Putnam
St. Augustine 297
78 – St. Johns
MAINTENANCE UNIT COST CENTER COUNTY & NUMBER
57 – Okaloosa
Defuniak Springs 390
60 – Walton
46 – Bay
Panama City 391 47 – Calhoun
51 – Gulf
49 – Franklin
50 – Gadsden
54 – Jefferson
55 – Leon
56 – Liberty
59 – Wakulla
52 – Holmes
Marianna 393 53 – Jackson
61 – Washington
Milton 394 58 – Santa Rosa
Pensacola 395 48 - Escambia
MAINTENANCE UNIT COST CENTER COUNTY & NUMBER
88 – Indian River
Fort Pierce 490 89 – Martin
94 – St. Lucie
Fort Lauderdale 491 86 – Broward
West Palm Beach 496 93 – Palm Beach
MAINTENANCE UNIT COST CENTER COUNTY & NUMBER
70 – Brevard
75 – Orange
79 – Volusia
92 – Osceola
11 - Lake
18 – Sumter
75 – Orange
77 – Seminole
11 – Lake
18 – Sumter
75 – Orange
77 - Seminole
75 – Orange
77 - Seminole
75 – Orange
92 – Osceola
Ocala 595 36 – Marion
MAINTENANCE UNIT COST CENTER COUNTY & NUMBER
South Dade 690 87 – Dade
North Dade 691 87 – Dade
Marathon 692 90 – Monroe
MAINTENANCE UNIT COST CENTER COUNTY & NUMBER
Tampa 796 10 – Hillsborough
08 – Hernando
Brooksville 798 14 – Pasco
02 – Citrus
Pinellas 799 15 - Pinellas
LIST OF DISTRICT ASSET MANAGEMENT COORDINATORS
ADDRESSES AND PHONE NUMBERS
Project Coordinator _____________________________
Other Contacts ________________________________
CONTENTS OF CD AVAILABLE THROUGH THE DISTRICT CONTRACTS
ADMINISTRATION OFFICE AT:
Fill in the following information:
District Contracts Administration Office: ________________________
Phone Number: _____________________________________________
E-Mail Address: _____________________________________________
Contact Person: _____________________________________________
Contents of CD include:
Summary Spreadsheet for MRP 80 Workloads
RCI Converted Inventory
General Information of Bridges
In-House Crews Unit Cost Reports
Standard Maintenance Special Provisions
This data is being provided to assist the Contractor in gathering information about the
project. This information is not complete. It is the Contractor's responsibility to review and
confirm this data for validity. The Contractor must insure all quantities and workloads
pertaining to this scope of work.
The Department Procedures and Standard Maintenance Special Provisions contained on
the CD are current at the time of execution of the contract. It is the Contractor's responsibility to
monitor and implement any changes to these documents for the duration of the contract.
FDOT CONTRACTS THAT WILL CONTINUE INTO THE ASSET MANAGEMENT
List contracts that will continue into the Asset Management Contract using this format
DISTRICT/ CONTRACT DESCRIPTION CONTRACT CONTRACTOR
AREA NUMBER END DATE
SUMMARY OF REQUIREMENTS FOR CONTRACTOR'S PROPOSAL
The Contractor's proposal will include a plan for accomplishing the following tasks. An
omission of any of the following required plans, unless that plan does not apply to this contract,
from the Contractor's proposal will cause the Contractor's proposal to be considered non-
responsive. Any change of the Project Manager by the Contractor during the term of the
contract will be subject to review and approval of the Department. The Contractor's proposal
will be organized in the same order as listed below.
I. Plan for Compliance with Department Procedures, Florida Statutes and Florida
Administrative Code Rules as referenced in this Scope of Services. (Management
II. Plan for Compliance with Department Manuals, Guides and Handbooks.
III. Routine Maintenance Operations Plan. (Management Plan)
IV. Incident Response Plan. (Technical Plan)
V. Plan to Achieve and Maintain an MRP of 80. (Management Plan)
VI. Permit Processing Plan. (Technical Plan)
VII. Bridge Inspection and Maintenance Plan. (Technical Plan)
VIII. Rest Area Maintenance Plan. (Technical Plan)
IX. Customer Service Resolution Plan. (Management Plan)
**Management Plan should include: Identification of Key Personnel
The Contractor shall be paid monthly according to the schedule below. Monthly dollar
amount will be the total Contract amount multiplied by the monthly factor listed below.
Month Contract Year 1 Contract Years 2-6 Contract Year 7
1 0.017 0.012 0.012
2 0.017 0.012 0.012
3 0.011 0.012 0.012
4 0.011 0.012 0.012
5 0.011 0.012 0.012
6 0.011 0.012 0.012
7 0.011 0.012 0.012
8 0.011 0.012 0.012
9 0.011 0.012 0.012
10 0.011 0.012 0.012
11 0.011 0.012 0.012
12 0.010 0.011 0.010
Yearly Amount 0.143 0.143 0.142