Facilities Management


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Facilities Management

  1. 2. NDSU - VPFA Training <ul><li>NDSU Policy: Section 708: Campus Maintenance and </li></ul><ul><li>Service Requests </li></ul><ul><li>http://www.ndsu.nodak.edu/policy/708.htm </li></ul><ul><li>Request For Estimate </li></ul><ul><ul><ul><li>Fill out Service Request Form, which can be accessed at: </li></ul></ul></ul><ul><ul><ul><li>http://facilities-mgmt.ndsu.nodak.edu/maint_const/servreq.pdf </li></ul></ul></ul><ul><ul><ul><li>Requires departmental funding. </li></ul></ul></ul><ul><ul><ul><li>Requestor will be contacted by the assigned Project Manager in the order in which the requests are received. </li></ul></ul></ul><ul><ul><ul><li>Project Manager calculates estimate, and requestor will be mailed a “budget estimate.” </li></ul></ul></ul><ul><ul><ul><li>After departmental approval, return signed copy of estimate form to Facilities Management and your project will be placed in project queue. </li></ul></ul></ul>
  2. 3. NDSU - VPFA Training <ul><li>FAMIS </li></ul><ul><ul><ul><li>Facilities Asset Management Information Software – Facilities Management Software which is an ancillary system to PeopleSoft. </li></ul></ul></ul><ul><ul><ul><li>Billing is through an interface to PeopleSoft. Departments can request access to Discoverer Reports, which will then provide the detail of the charges in a particular billing cycle: </li></ul></ul></ul><ul><ul><ul><li>http://facilities-mgmt.ndsu.nodak.edu/famis/index.html </li></ul></ul></ul><ul><ul><ul><li>URL to run your reports once you have access: </li></ul></ul></ul><ul><ul><ul><li>http://www.fac.nodak.edu/discoverer/viewer </li></ul></ul></ul><ul><ul><ul><li>Training is provided quarterly, or by request. Please contact Lori Lee at 1-6520 if you require training. </li></ul></ul></ul>
  3. 4. NDSU - VPFA Training <ul><li>Space Move Authorization Forms </li></ul><ul><ul><li>These forms exist to collect the necessary information needed to maintain the University's facility space inventory. The information is updated on the FAMIS Facilities database for Space Use Analysis through the use of these records. This database provides information for campus planning; grant applications, building renovations, and ensuring building code compliance and utility usage.  Please refer to the Space Move Authorization Form Instructions regarding whether to use Form A or Form B. </li></ul></ul><ul><ul><li>Instructions for Space Move Authorization Forms </li></ul></ul><ul><ul><ul><li>http://facilities-mgmt.ndsu.nodak.edu/famis/SpaceAuthorizationInstructions.pdf </li></ul></ul></ul>
  4. 5. NDSU - VPFA Training <ul><ul><li>Form A. </li></ul></ul><ul><ul><li>When moving personnel from one room to another within the same department fill out the INTRA-DEPARTMENTAL MOVE FORM (ex: English dept. move personnel room 109 to room 229). </li></ul></ul><ul><ul><li>http://facilities-mgmt.ndsu.nodak.edu/famis/FAMIS_SpaceMove_FrmA.pdf </li></ul></ul><ul><ul><li>Form B. </li></ul></ul><ul><ul><li>When moving a person(s) into another department’s space fill out the SPACE MOVE AUTHORIZATION FORM (ex. English dept. personnel move into a room that is unoccupied or occupied by communications dept.) </li></ul></ul><ul><ul><li>http://facilities-mgmt.ndsu.nodak.edu/famis/FAMIS_SpaceMove_FrmB.pdf </li></ul></ul><ul><ul><li>For questions, please contact Chris Hamre at 1-9529, or [email_address] </li></ul></ul>
  5. 6. NDSU - VPFA Training <ul><li>Motor Pool Reservations </li></ul><ul><ul><ul><li>Phone in State Fleet vehicle requests to 231-9619, hours of operation 7:30 am to 4:00 pm </li></ul></ul></ul><ul><ul><ul><li>Faculty, Staff, and Students must submit Reservation Form for billing purposes prior to vehicle release. Students traveling without faculty/staff member must also submit Student request for travel form . The above forms can be found at: </li></ul></ul></ul><ul><ul><ul><li> http://facilities-mgmt.ndsu.nodak.edu/transportation/index.html </li></ul></ul></ul><ul><li>Large Passenger (LP) Van Training Schedule and Guidelines (LP consists of 12 and 15 passenger vans) </li></ul><ul><ul><ul><li>http://facilities-mgmt.ndsu.nodak.edu/transportation/index.html </li></ul></ul></ul>
  6. 7. NDSU - VPFA Training <ul><li>State Fleet Policy Manual </li></ul><ul><ul><ul><li>http://www.dot.nd.gov/divisions/fleet/docs/fsmanual.pdf </li></ul></ul></ul><ul><li>State Fleet Rental Rates </li></ul><ul><ul><ul><li>Updated quarterly by DOT and notice forwarded by NDSU Motor Pool to Departments. </li></ul></ul></ul><ul><ul><ul><li>Current State Fleet rates found at: </li></ul></ul></ul><ul><ul><ul><li>http://www.dot.nd.gov/divisions/fleet/docs/rentlrate.pdf </li></ul></ul></ul>
  7. 8. NDSU - VPFA Training <ul><li>Key Requests </li></ul><ul><ul><ul><li>Complete key request form with the following required information: </li></ul></ul></ul><ul><ul><ul><ul><li>NAME </li></ul></ul></ul></ul><ul><ul><ul><ul><li>EMPL ID </li></ul></ul></ul></ul><ul><ul><ul><ul><li>BUILDING </li></ul></ul></ul></ul><ul><ul><ul><ul><li>ROOM NUMBER </li></ul></ul></ul></ul><ul><ul><ul><ul><li>KEY CODE </li></ul></ul></ul></ul><ul><ul><ul><li>Building Key Control Official must sign off on all key requests </li></ul></ul></ul><ul><ul><ul><li>It is the policy of the Facilities Management Department to issue no more than one key per person for each lock. If a lock needs re-keying, also complete a service request form. </li></ul></ul></ul><ul><ul><ul><li>http://facilities-mgmt.ndsu.nodak.edu/card_key/key_request_form.pdf </li></ul></ul></ul><ul><li>NDSU Policies </li></ul><ul><ul><li>Policy 707 – Access Control and Building Security </li></ul></ul><ul><ul><li>http://www.ndsu.nodak.edu/policy/707.htm </li></ul></ul>
  8. 9. NDSU Campus Parking Office <ul><li>The Campus Parking Office is responsible for parking permits and parking enforcement on the NDSU campus </li></ul><ul><li>The Campus Parking Office is within the Facilities Management Department located in Thorson Maintenance Center </li></ul><ul><li>Hours of Operation: 8 AM – 5 PM, Mon – Fri </li></ul><ul><li>Dept. #3310 Phone: 231-5771 </li></ul><ul><li>http://facilities-mgmt.ndsu.nodak.edu/parking/ </li></ul>
  9. 10. NDSU Campus Parking Office <ul><li>Manage 8167 parking spaces </li></ul><ul><li>67 lots from one space to 1500 spaces </li></ul><ul><li>Student lots – Residence Halls </li></ul><ul><li>Student lots – Commuters </li></ul><ul><li>Faculty/staff lots </li></ul><ul><li>Metered lots </li></ul><ul><li>Pay Station lots </li></ul>
  10. 11. NDSU Campus Parking Office <ul><li>Conduct permit sales throughout the year </li></ul><ul><li>Annual, temporary, one-day permits </li></ul><ul><li>Students, faculty, staff, visitors, vendors </li></ul><ul><li>Online purchase system </li></ul><ul><li>Revenue from parking permit sales are invested directly back into parking facilities; (i.e.: improvements, construction, resurfacing, striping, equipment, snow removal, signage) </li></ul>
  11. 12. NDSU Campus Parking Office <ul><li>Enforcement in cooperation with City of Fargo </li></ul><ul><li>Parking Enforcement Officers dispatched through this office </li></ul><ul><li>Citation fines are collected by City of Fargo </li></ul><ul><li>Citation appeals are available online at the Campus Parking Office website </li></ul><ul><li>Unpaid citations will result in a summons from the City of Fargo and possible impound </li></ul>
  12. 13. NDSU Campus Parking Office <ul><li>How to handle… </li></ul><ul><li>Guests invited by departments? </li></ul><ul><li>Event/conference parking requests? </li></ul><ul><li>Vendors servicing your department? </li></ul><ul><li>New employees? </li></ul><ul><li>Retired employees? </li></ul><ul><li>After-hours, weekend, holiday parking? </li></ul><ul><li>Time zones enforced 24/7 </li></ul>
  13. 14. NDSU Campus Parking Office <ul><li>Metropolitan Area Transit (MAT) </li></ul><ul><li>“ Bison Ride Free” with valid student ID </li></ul><ul><li>Route 13A & 13B to NDSU Downtown </li></ul><ul><li>On-Campus Circulator (31) every 15 minutes </li></ul><ul><li>Near-Campus Circulator (32) every 30 minutes </li></ul><ul><li>Evening Circulator (35) every 20 minutes </li></ul><ul><li>Circulators FREE and open to the public </li></ul><ul><li>www.ndsu.edu/bus-shuttle/ </li></ul>