Asset Management Systems Officer
Vacancy Ref No. 09198
Council is seeking to appoint a motivated and professional individual to provide assistance in the
Engineering Assets and Planning branch for the day to day operations relating to the asset
management of Council’s roads and drainage assets. The successful applicant will contribute to the
effective management of these assets through their accurate recording, financial recognition and
Candidates MUST address the key selection criteria in their application. Key Selection Criteria
are attached to the Position Description.
Package: $52,674 - $56,245 per annum (Level 4) working a 9 day fortnight + up to 12%
Contact: Randall Scott on (07) 5667 3762 for position enquiries or phone 1300 737 962 quoting the
above reference number and title of the position for a copy of the position description.
Applications close: 4pm on Wednesday, 6 May 2009
Please submit application quoting Vacancy Reference number above along with a completed Job
Application Form to:
Post: Recruitment and Careers Centre
Gold Coast City Council
PO Box 5042
Gold Coast MC QLD 9729
“Council is an EEO employer and welcomes diversity in the workplace.”
PLEASE, NO BINDING OR PLASTIC PRESENTATION COVERS
Advertised Internally and Externally
Date Prepared: 1 December 2006
Date Updated: 6 November 2007
POSITION TITLE Asset Management Systems Officer
WORK AREA Engineering Assets and Planning – Engineering Services
LEVEL F4 POSITION NUMBER ES1149
REPORTS TO Executive Coordinator Engineering Asset Management Support
DIRECT REPORTS The position is not responsible for the supervision of staff
INTERNAL LIAISON The position liaises, advises and negotiates with a range of Council
personnel, other organisational units and Councillors. The position
is also responsible for reporting to Council’s Corporate Finance
EXTERNAL The position liaises, advises and negotiates with a range of
LIAISON Government departments, Queensland Audit Office, consultants,
tenderers, contractors, various organisations, business people and
the general public.
PURPOSE OF POSITION:
To report Council’s financial road assets to Corporate Finance and provide technical and program
based administrative support, supervision and training including quality and safety procedural
systems and associated duties to the Engineering Assets and Planning Branch in accordance with
the organisational objectives of Council. The primary purpose of the position is the capture of all
capital roads related assets and associated information for which Engineering Assets and Planning
is responsible for as an asset owner/custodian. The position is also responsible for in-house road
asset/condition data collection, input and outcomes relating to Council’s Pavement/Asset
Management Systems, together with managing the branches safety procedural systems and
The Engineering Assets & Planning branch of Engineering Services provides planning,
custodianship and asset service management for the city’s beaches, waterways, transport and
drainage asset networks. The total value of assets as at 2006 was $3.5 billion and the capital
program was $146 million.
Engineering Asset &
Executive Coordinator Executive Coordinator Executive Coordinator
Engineering Assets Planning Engineering Asset Engineering Assets Service
Management Support Delivery
Asset Management Systems
EXTENT OF AUTHORITY:
DELEGATIONS: Up to $2,000.00
ORGANISATIONAL When dealing with routine matters, the position is subject
RELATIONSHIPS to general direction from senior officers, however, for less
complex projects the position is subject to limited direction
with freedom to exercise initiative, experience and
judgement to interpret stated guidelines in order to achieve
clear objectives as set down by Council policies and the
technical guidelines within the works area.
Superintendents Representative – Contracts.
CORPORATE VALUES AND ACCOUNTABILITIES:
Our strategic directions and day-to-day activities are guided by the following corporate values and
Commitment, pride and passion for our City
Working as one team with one vision
360 degree trust
Respect for each other
Getting the job done right
Compliance with Council’s Code of Conduct, management directives and attendant policies and
Commitment to Council’s Corporate Plan.
Ensure all work is performed to meet the safety, environmental and legislative requirements and
responsibilities of Gold Coast City Council, together with the adherence of all Gold Coast City
Council OH&S guidelines and procedures.
Commitment to Equal Employment Opportunity, Diversity and Merit principles.
Efficient and effective utilisation of resources as allocated under the level of responsibility for this
Conduct all business transactions in an ethical, friendly, efficient and professional manner.
Provision of quality customer service.
Apply Council’s risk management policy objectives as they impact the position.
POSITION SPECIFIC ACCOUNTABILITIES OUTCOMES EXPECTED
Preparation of contract specifications and the Financial asset reporting and technical
administration of contract works and providing support facilitates operations of the
contract administrative support to other branches Engineering Assets & Planning Branch and
ensure the successful completion of contract works. enhances the image of Council.
Monitoring work methods, quality, timeframes and
budgets. Assist, provide, supply and maintain high
levels of service including the creation,
Provide asset accounting detailed financial reports at review and maintenance of operational
regular intervals as per agreed guidelines, detailing all systems and procedures as they apply to
financial asset additions and disposals, throughout legislative, policy and standards
the financial year. requirements.
Provide advice to the Executive Coordinator Professionally and satisfactorily perform all
Engineering Asset Management Support, on best associated duties related to the area.
practice management of data collection and human
resource allocation for engineering assets. Notification of identified problems and or
Ensure the timely input into SMEC of all contributed,
capital works and day labour documentation, to Maintains the Roads Assets database for the
maintain an up to date system. Also provide system recording of project costs and expenditures.
maintenance when required, including monitoring of
Update all required fields within Council’s
conformance to Council’s Land development
Pavement Management System (PMS).
Conduct road and asset condition evaluation surveys.
Provide specialist advice to technical staff and other
directorates via the Engineering Systems Supervisor.
Benchmark Council’s life cycle asset quantities to
maintain current accepted depreciation standards.
Prepare detailed tender documents and complex
technical specifications for work programs, including
technical procedures and processes.
Monitor, audit and process contract progress payment
claims for payment in line with the requirements of
Assist in the creation and maintenance of the
branches quality, safety and environmental standards
and operational manuals.
Ensure client satisfaction through quality outcomes.
Investigate and incorporate emerging new standards,
systems, technologies and materials related to
Develop and maintenance where required database
systems to improve performance of the branch.
Perform technical surveys of Council’s roads,
collecting asset date and condition rating of all road
reserve assets including field surveying and analysis
of road assets, driveways and civil design with
specific reference to ROCOND90.
Create and supply technical drawings and maps as
Notify Planning Environment and Transport when
OPW site have been inspected and assets have been
accepted, and record and notify the Bridge Engineer
of new culvert/bridge assets.
Arrange and coordinate the collection and recording
of traffic data surveys relating to the branch, including
supplying traffic data as requested to various internal
and external customers.
Ensure the OH&S requirements and obligations of the
branch and its staff are met, reviewed and maintained
and documented. Including the maintenance of the
sections risk management register.
Provide advice and assistance with road related
safety issues for other branches.
General administrative duties in support of the
Branch. Draft correspondence to internal and external
Provide specialist technical advice, guidance and Advice, guidance, and direction is timely and
direction to Council staff. appropriate to enable staff to maximise
Set priorities and monitor workflows within the team
environment through planning and organising own Organisational goals and objectives are
work. achieved efficiently and effectively in an
inclusive and appropriate manner.
Contribute to a cooperative and learning environment
within Engineering Assets and Planning. Supportive coaching and mentoring is
provided to technical officers.
Assist Engineering Services staff working in Planning,
Environment and Transport, and other engineering
asset staff in a timely manner.
KEY SELECTION CRITERIA:
KSC 1 High level of knowledge and skills/or previous experience in;
Surveying principles and computations
Road construction and maintenance and terminologies and practices.
Bridge and culvert terminologies and constructions.
Understanding of asset management condition assessment methods.
Experience in road asset condition evaluation techniques, road segmentation, asset
recognition and upgrading databases to improve productivity of staff.
Qualifications/training in ROCOND90, Road Alliance Condition Assessment and NAASRA
and ARRB terminologies.
The functions of the Engineering Assets and Planning Branch.
Relevant tertiary or progress towards equivalent qualifications in Civil/Structural
Engineering would be an advantage.
KSC 2 Proven interpersonal and communication skills, with particular emphasis in the areas of
consultation, negotiation, conflict management and assertiveness and the ability to generate
written reports and general correspondence.
KSC 3 Demonstrated effective analytical and problem solving skills with the ability to research issues,
interpret and analyse information, determine an appropriate course of action, provide sound
advice, options or recommendations and review and redevelop systems and services to meet
changing organisational needs.
KSC 4 Proven ability to work within a team with demonstrable experience in managing multiple tasks,
that may have impact beyond the work area, with the ability to plan, organise and prioritise work
and resources to reach agreed successful conclusions.
KSC 5 Sound knowledge or ability to rapidly acquire knowledge of Policies, Procedures, Systems and
legislation, relevant to the role.
KSC 6 Sound knowledge and/or experience in subject area relevant to the role, utilising relevant
computer software packages including Council’s AMS system, MS Word, SMEC pavement
management system, MS Excel, MS Access, Mapinfo, MS Powerpoint.
NB: Possession of a current “C” Class Driver’s Licence is essential.
POSITION DESCRIPTION ACCEPTANCE:
This position description is subject to change from time to time as Gold Coast City Council’s
organisation may be developed or restructured. Any such reorganisation of duties shall be the
subject of discussion with the position incumbent.