Asset Management Systems Officer

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  • 1. Asset Management Systems Officer Engineering Services Vacancy Ref No. 09198 Council is seeking to appoint a motivated and professional individual to provide assistance in the Engineering Assets and Planning branch for the day to day operations relating to the asset management of Council’s roads and drainage assets. The successful applicant will contribute to the effective management of these assets through their accurate recording, financial recognition and deterioration modelling. Candidates MUST address the key selection criteria in their application. Key Selection Criteria are attached to the Position Description. Package: $52,674 - $56,245 per annum (Level 4) working a 9 day fortnight + up to 12% superannuation Contact: Randall Scott on (07) 5667 3762 for position enquiries or phone 1300 737 962 quoting the above reference number and title of the position for a copy of the position description. Applications close: 4pm on Wednesday, 6 May 2009 Please submit application quoting Vacancy Reference number above along with a completed Job Application Form to: Email: careers@goldcoast.qld.gov.au Post: Recruitment and Careers Centre Gold Coast City Council PO Box 5042 Gold Coast MC QLD 9729 “Council is an EEO employer and welcomes diversity in the workplace.” PLEASE, NO BINDING OR PLASTIC PRESENTATION COVERS Advertised Internally and Externally
  • 2. Position Description Date Prepared: 1 December 2006 Date Updated: 6 November 2007 POSITION TITLE Asset Management Systems Officer WORK AREA Engineering Assets and Planning – Engineering Services LEVEL F4 POSITION NUMBER ES1149 RELATIONSHIPS REPORTS TO Executive Coordinator Engineering Asset Management Support DIRECT REPORTS The position is not responsible for the supervision of staff INTERNAL LIAISON The position liaises, advises and negotiates with a range of Council personnel, other organisational units and Councillors. The position is also responsible for reporting to Council’s Corporate Finance Section. EXTERNAL The position liaises, advises and negotiates with a range of LIAISON Government departments, Queensland Audit Office, consultants, tenderers, contractors, various organisations, business people and the general public. PURPOSE OF POSITION: To report Council’s financial road assets to Corporate Finance and provide technical and program based administrative support, supervision and training including quality and safety procedural systems and associated duties to the Engineering Assets and Planning Branch in accordance with the organisational objectives of Council. The primary purpose of the position is the capture of all capital roads related assets and associated information for which Engineering Assets and Planning is responsible for as an asset owner/custodian. The position is also responsible for in-house road asset/condition data collection, input and outcomes relating to Council’s Pavement/Asset Management Systems, together with managing the branches safety procedural systems and activities. ORGANISATIONAL CHART: The Engineering Assets & Planning branch of Engineering Services provides planning, custodianship and asset service management for the city’s beaches, waterways, transport and drainage asset networks. The total value of assets as at 2006 was $3.5 billion and the capital program was $146 million.
  • 3. Manager Engineering Asset & Planning Executive Coordinator Executive Coordinator Executive Coordinator Engineering Assets Planning Engineering Asset Engineering Assets Service Management Support Delivery Asset Management Systems Officer EXTENT OF AUTHORITY: DELEGATIONS: Up to $2,000.00 ORGANISATIONAL When dealing with routine matters, the position is subject RELATIONSHIPS to general direction from senior officers, however, for less complex projects the position is subject to limited direction with freedom to exercise initiative, experience and judgement to interpret stated guidelines in order to achieve clear objectives as set down by Council policies and the technical guidelines within the works area. Superintendents Representative – Contracts. CORPORATE VALUES AND ACCOUNTABILITIES: Our strategic directions and day-to-day activities are guided by the following corporate values and accountabilities: VALUES  Commitment, pride and passion for our City  Working as one team with one vision  360 degree trust  Respect for each other  Getting the job done right ACCOUNTABILITIES Compliance with Council’s Code of Conduct, management directives and attendant policies and procedures. Commitment to Council’s Corporate Plan. Ensure all work is performed to meet the safety, environmental and legislative requirements and responsibilities of Gold Coast City Council, together with the adherence of all Gold Coast City Council OH&S guidelines and procedures. Commitment to Equal Employment Opportunity, Diversity and Merit principles. Efficient and effective utilisation of resources as allocated under the level of responsibility for this position. Conduct all business transactions in an ethical, friendly, efficient and professional manner. Provision of quality customer service. Apply Council’s risk management policy objectives as they impact the position.
  • 4. POSITION SPECIFIC ACCOUNTABILITIES OUTCOMES EXPECTED TECHNICAL EXPERTISE Preparation of contract specifications and the Financial asset reporting and technical administration of contract works and providing support facilitates operations of the contract administrative support to other branches Engineering Assets & Planning Branch and ensure the successful completion of contract works. enhances the image of Council. Monitoring work methods, quality, timeframes and budgets. Assist, provide, supply and maintain high levels of service including the creation, Provide asset accounting detailed financial reports at review and maintenance of operational regular intervals as per agreed guidelines, detailing all systems and procedures as they apply to financial asset additions and disposals, throughout legislative, policy and standards the financial year. requirements. Provide advice to the Executive Coordinator Professionally and satisfactorily perform all Engineering Asset Management Support, on best associated duties related to the area. practice management of data collection and human resource allocation for engineering assets. Notification of identified problems and or required action. Ensure the timely input into SMEC of all contributed, capital works and day labour documentation, to Maintains the Roads Assets database for the maintain an up to date system. Also provide system recording of project costs and expenditures. maintenance when required, including monitoring of Update all required fields within Council’s conformance to Council’s Land development Pavement Management System (PMS). guidelines. Conduct road and asset condition evaluation surveys. Provide specialist advice to technical staff and other directorates via the Engineering Systems Supervisor. Benchmark Council’s life cycle asset quantities to maintain current accepted depreciation standards. Prepare detailed tender documents and complex technical specifications for work programs, including technical procedures and processes. Monitor, audit and process contract progress payment claims for payment in line with the requirements of contract. Assist in the creation and maintenance of the branches quality, safety and environmental standards and operational manuals. Ensure client satisfaction through quality outcomes. Investigate and incorporate emerging new standards, systems, technologies and materials related to operations.
  • 5. Develop and maintenance where required database systems to improve performance of the branch. Perform technical surveys of Council’s roads, collecting asset date and condition rating of all road reserve assets including field surveying and analysis of road assets, driveways and civil design with specific reference to ROCOND90. Create and supply technical drawings and maps as required. Notify Planning Environment and Transport when OPW site have been inspected and assets have been accepted, and record and notify the Bridge Engineer of new culvert/bridge assets. Arrange and coordinate the collection and recording of traffic data surveys relating to the branch, including supplying traffic data as requested to various internal and external customers. Ensure the OH&S requirements and obligations of the branch and its staff are met, reviewed and maintained and documented. Including the maintenance of the sections risk management register. Provide advice and assistance with road related safety issues for other branches. General administrative duties in support of the Branch. Draft correspondence to internal and external customers. PEOPLE MANAGEMENT Provide specialist technical advice, guidance and Advice, guidance, and direction is timely and direction to Council staff. appropriate to enable staff to maximise productivity. Set priorities and monitor workflows within the team environment through planning and organising own Organisational goals and objectives are work. achieved efficiently and effectively in an inclusive and appropriate manner. Contribute to a cooperative and learning environment within Engineering Assets and Planning. Supportive coaching and mentoring is provided to technical officers. Assist Engineering Services staff working in Planning, Environment and Transport, and other engineering asset staff in a timely manner.
  • 6. KEY SELECTION CRITERIA: KSC 1 High level of knowledge and skills/or previous experience in;  Surveying principles and computations  Road construction and maintenance and terminologies and practices.  Bridge and culvert terminologies and constructions.  Understanding of asset management condition assessment methods.  Experience in road asset condition evaluation techniques, road segmentation, asset recognition and upgrading databases to improve productivity of staff.  Qualifications/training in ROCOND90, Road Alliance Condition Assessment and NAASRA and ARRB terminologies.  The functions of the Engineering Assets and Planning Branch. Relevant tertiary or progress towards equivalent qualifications in Civil/Structural Engineering would be an advantage. KSC 2 Proven interpersonal and communication skills, with particular emphasis in the areas of consultation, negotiation, conflict management and assertiveness and the ability to generate written reports and general correspondence. KSC 3 Demonstrated effective analytical and problem solving skills with the ability to research issues, interpret and analyse information, determine an appropriate course of action, provide sound advice, options or recommendations and review and redevelop systems and services to meet changing organisational needs. KSC 4 Proven ability to work within a team with demonstrable experience in managing multiple tasks, that may have impact beyond the work area, with the ability to plan, organise and prioritise work and resources to reach agreed successful conclusions. KSC 5 Sound knowledge or ability to rapidly acquire knowledge of Policies, Procedures, Systems and legislation, relevant to the role. KSC 6 Sound knowledge and/or experience in subject area relevant to the role, utilising relevant computer software packages including Council’s AMS system, MS Word, SMEC pavement management system, MS Excel, MS Access, Mapinfo, MS Powerpoint. NB: Possession of a current “C” Class Driver’s Licence is essential. POSITION DESCRIPTION ACCEPTANCE: This position description is subject to change from time to time as Gold Coast City Council’s organisation may be developed or restructured. Any such reorganisation of duties shall be the subject of discussion with the position incumbent.