Asset Management Reports

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Asset Management Reports

  1. 1. Asset Management Reports Purpose Use this job aid as an Asset Management Report reference guide. Below is a list of reports used for Core-CT Asset Management. The list includes the report name and number, description, navigation, and any prerequisites. The prerequisites explain what must be completed in Core-CT in order for data to display on the report. This job aid does not cover the CO-59 query. For more information on the CO-59 query, use the following WLA path: Core-CT Asset Management > CO-59 > Data Entry Procedures > CO-59 Queries for Assets and Inventory. Additional Reports for Commitment Control and General Ledger can be found on the Catalog of Online Financial Reports located at http://www.core- ct.state.ct.us/reports/ and information on running an online report can be found at http://www.core-ct.state.ct.us/reports/running.asp Report Name Report Description Core-CT Navigation Prerequisites Path for Running the Report Asset Acquisitions Reports Asset Acquisitions by The Asset Asset Management > Entered Assets ChartField Acquisitions by Financial Reports > with chartfield (AMAS2100) ChartField report lists Asset Details > information. asset information and Acquisitions also includes Cost, The Depreciation LTD and YTD Calculation Depreciation and Net process ran in a Book Value with nightly batch. ChartField, In-service Period/Year, Book and Report totals. Asset Acquisitions by In The Asset Asset Management > Entered assets. Service Acquisitions by In Financial Reports > (AMAS2110) Service report lists Asset Details > The Depreciation asset information and Acquisitions Calculation also includes Cost, process ran in a LTD and YTD nightly batch. Depreciation and Net Book Value with ChartField, In-service Period/Year, Book and Report totals. Updated January 5, 2007
  2. 2. Report Name Report Description Core-CT Navigation Prerequisites Path for Running the Report Asset History Reports Asset History Sheet by This is a statewide Asset Management > Run by the Category report that provides a Financial Reports > Central Asset (AMDE1000) listing of assets by Asset Details > History Processor. category. The Load Asset History Report Table process has ran. Asset History Sheet by This is a statewide Asset Management > Run by the Account report of detail Financial Reports > Central Asset (AMDE1001) accounts of asset Asset Details > History Processor additions. The Load Asset History Report Table process has ran. Asset History Sheet This is a statewide Asset Management > Run by the Summary report by amount Financial Reports > Central Asset (AMDE1002) summary. Asset Details > History Processor Depreciation History This statewide report Asset Management > Enter assets. (AMDE1101) provides a Financial Reports > chronological history Asset Details > History The Depreciation of asset depreciation. Calculation process ran in a nightly batch. Run by the Central Asset Processor The Load Asset History Report Table process has run. Leased Assets Reports Lease Expiration Report This report lists all Asset Management > Entered a lease (AMLE2400) leases expiring in a Financial Reports > with an certain number of Leased Assets > Leased expiration date. days from a specified Expiration date, or leases expiring within a date range that you select. Updated January 5, 2007
  3. 3. Report Name Report Description Core-CT Navigation Prerequisites Path for Running the Report Lease Footnote Detail The Lease Footnote Asset Management > Entered leases Report Disclosure Detail Financial Reports > with contracts (AMLE2300) Report lists all Leased Assets > ending in outstanding lease Footnote Disclosure different years. commitments for five years and provides the monthly lease payment and yearly totals. Lease Footnote The Lease Footnote Asset Management > Entered leases Summary Report Disclosure Summary Financial Reports > with different (AMLE2310) Report lists all Leased Assets > ending years. outstanding lease Footnote Disclosure commitments for five years and provides the monthly lease payment and yearly totals. Lease Summary This report provides Asset Management > Entered Leased Information lease summary Reports > Leased Assets Asset. (AMLE2000) information. > Summary or Detail Lease Detail Information This report provides Asset Management > Entered Leased (AMLE2100) lease detail Financial Reports > Asset. information. Leased Assets > Summary or Detail Detail Amortization An amortization Asset Management > Entered Leased Schedule schedule includes Financial Reports > Asset. (AMLE2200) principal * interest Leased Assets > payments. It would Summary or Detail show the remaining dollar amounts on a capital lease only. Account Entry and Account Activity Reports Account Entry Detail - All Run the Accounting Asset Management > The Accounting (AMAE2100) Entry Detail report to Financial Reports > Entry Creation list accounting entry Accounting Entries > process ran in a details per account. Account Entry nightly batch. Account Activity Run the Account Asset Management > The Accounting Summary - Cost Activity Summary Financial Reports > Entry Creation (AMAS2030) report to list cost and Accounting Entries > process ran in a related transaction Account Activity nightly batch. amounts per account Summary with ChartFields, book and report totals. Updated January 5, 2007
  4. 4. Report Name Report Description Core-CT Navigation Prerequisites Path for Running the Report Account Activity Run the Account Entry Asset Management > The Accounting Summary - Depreciation Detail report to list Financial Reports > Entry Creation (AMDP2030) depreciation and Accounting Entries > and Depreciation related transaction Account Activity Calculation amounts per account Summary processes ran in with Chart-fields, book a nightly batch. and report totals. Account Activity The Account Activity Asset Management > The Accounting Summary - Net Book Summary - Net report Financial Reports > Entry Creation Value lists cost balance, Accounting Entries > and Depreciation (AMDP2130) YTD and LTD Account Activity Calculation Depreciation and NBV Summary processes ran in amount per account. a nightly batch. Cost and Depreciation Reports Cost Activity Detail Run the Cost Detail Asset Management > The Depreciation Report report to sort cost Financial Reports > Cost Calculation (AMAS2000) activity by ChartField, and Depreciation > Cost process ran in a Category, and Activity Report nightly batch. Account. The Load Depreciation Report Table process ran monthly. Depreciation Activity Run the Depreciation Asset Management > The Depreciation Detail Activity Detail report to Financial Reports > Cost Calculation (AMDP2000) sort depreciation and Depreciation > process ran in a activity information by Depreciation Activity nightly batch. ChartField, Category, and Account The Load Depreciation Report Table and the Depreciation Close processes ran monthly. Updated January 5, 2007
  5. 5. Report Name Report Description Core-CT Navigation Prerequisites Path for Running the Report Depr by Year - Asset Det Run the Depreciation Asset Management > The Depreciation (AMDP2300) by Fiscal Year — Financial Reports > Cost Calculation Asset Level report to and Depreciation > process ran in a sort assets by fiscal Depreciation by Fiscal nightly batch. year depreciation. Year The Load Depreciation Report Table process ran monthly. Depr by Period Run the Depreciation Asset Management > The Depreciation (AMDP2200) by Period report to Financial Reports > Cost Calculation sort assets by period and Depreciation > process ran in a depreciation. Depreciation by Period nightly batch. The Load Depreciation Report Table process ran monthly. Asset Net Book Value Run the Asset Net Asset Management > The Depreciation Detail Book Value Detail Financial Reports > Cost Calculation (AMDP2100) report to sort asset net and Depreciation > Asset process ran in a book value Net Book Value nightly batch. information by ChartField. The Load Depreciation Report Table and the Load Net Book Vale Table processes ran monthly. Asset Reclassifications The Asset Asset Management > Recategorized by Chartfield Reclassifications by Financial Reports > Cost an asset. (AMAS2400) ChartField report lists and Depreciation > Asset asset Reclassifications Recategorizations and Reports is ordered by ChartField. Asset Transfers by The Asset Transfers Asset Management > Transferred an Chartfield by ChartField report Financial Reports > Cost asset. (AMAS2300) lists asset transfers and Depreciation > Asset transactions and is Transfers Reports The Depreciation ordered by ChartField. Calculation process ran in a nightly batch. Updated January 5, 2007
  6. 6. Report Name Report Description Core-CT Navigation Prerequisites Path for Running the Report Reconciliation AP/AM Use the Reconciliation Asset Management > The Depreciation (AMDE5001) AP/AM page to run a Financial Reports > Cost Calculation report that will help and Depreciation > process ran in a you reconcile AP Reconciliation AP/AM nightly batch. Asset Vouchers with AM asset transaction information. Retirement Reports Retirement Activity This report lists Asset Management > Entered and (AMRT2100) retirement related Financial Reports > retired assets. information for assets. Retirement > Retirement Activity Report Retirement Report by Run the Retirement by Asset Management > Entered assets Chartfield ChartField report to Financial Reports > with chartfield (AMRT2000) sort retirement Retirement > Retirement information and information by Information Report retired them. ChartField. Retirement Report by In This report lists Asset Management > Entered and Service retirement information Financial Reports > retired assets. (AMRT2010) with totals per In Retirement > Retirement Service Year/Period. Information Report Asset Maintenance Reports List of Asset Warranties The Asset Warranties Asset Management > Entered Asset (AMAS1600) report lists all of the Service and Warranties under warranties that are in Maintenance > Reports a specific place for a specified > Warranties Business Unit. business unit as of a date that you select. List of Asset Licenses Enter License Asset Management > Entered License (AMAS1700) information for an Service and information for asset on the Basic maintenance > Reports an asset. Add pages. > License Information Asset Category Report List of Asset Categories List of Asset Set Up Financials/Supply Run by the (AMAS1100) Categories. Chain > Product Related Central Asset > Asset Management > Processor. Reports > Asset Categories Updated January 5, 2007
  7. 7. Report Name Report Description Core-CT Navigation Prerequisites Path for Running the Report Physical Inventory Reports Physical Inventory Run this report to Asset Management > Ran the Physical Extract gather PI extract data. Physical Inventory > Run Inventory (AMPI2000) Physical Inventory Process. Reports Physical Inventory Run this report to Asset Management > Ran the Physical Results - Inventoried gather PI inventoried Physical Inventory > Run Inventory (AMPI2200) results. Physical Inventory Process. Reports Physical Inventory Run this report to Asset Management > Ran the Physical Results - Unders gather PI unders Physical Inventory > Run Inventory (AMPI2210) results. Physical Inventory Process. Reports Does not record all the assets from the scan scope. Physical Inventory Run this report to Asset Management > Ran the Physical Results - Overs gather PI overs Physical Inventory > Run Inventory (AMPI2220) results. Physical Inventory Process. Reports Records the same asset multiple times. Capital Acquisition Planning Reports Capital Acquisition Run this report to Asset Management > Entered CAP Planning gather capital Asset Transactions > and associated (AMCP2000) acquisition planning Capital Acquisition assets to the information. Planning > Run Report CAP. CAP by Department Run this report to Asset Management > Entered CAP. (AMCP2010) gather capital Asset Transactions > acquisition planning Capital Acquisition by department. Planning > Run Report CAP Assets Run this report to Asset Management > Entered CAP (AMCP2100) gather capital Asset Transactions > and associated acquisitions planning Capital Acquisition assets to the by asset ID. Planning > Run Report CAP. Account Entries Reports Account Entry Detail - All Run the Accounting Asset Management > The Accounting (AMAE2100) Entry Detail report to Financial Reports > Entry Creation list accounting entry Accounting Entries > process ran in a details. Account Entry nightly batch. Updated January 5, 2007
  8. 8. Report Name Report Description Core-CT Navigation Prerequisites Path for Running the Report Accounting Entry Detail - The Account Entry Asset Management > The Accounting Cost Detail By Cost Report Financial Reports > Entry Creation (AMAE2110) lists cost and related Accounting Entries > process ran in a transaction amounts Account Activity nightly batch. per asset, with Summary ChartFields, book and report totals. Accounting Entry Detail - Run the Account Entry Asset Management > The Accounting Depreciation(AMAE2120) Detail By Depreciation Financial Reports > Entry Creation report to list Accounting Entries > and Depreciation depreciation and Account Activity Calculation related transaction Summary processes ran in amounts per asset, a nightly batch. with Chart-fields, book and report totals. Accounting Entry Detail - Run the Account entry Asset Management > The Accounting NBV Detail Net Book Value Financial Reports > Entry Creation (AMAE2130) report to list cost Accounting Entries > and Depreciation balance, YTD and Account Activity Calculation LTD Depreciation and Summary processes ran in NBV amounts per a nightly batch. asset. Updated January 5, 2007

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