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Asset Management
    Bill Mobbs, P.E.
  C&S Engineers, Inc.
Webster’s Definitions

Asset –
A valuable or desirable thing

Management –
– ….the act, art, or manner of
  controlling
Asset Manager’s Skills
Understand the “behavior” of the
asset
– Highway materials
Understand the maintenance tools
– Paver...
Life Spans
 Infinite??
No Problem
Materials Deteriorate and
           Breakdown
Life spans
– With good maintenance and repair




– Without good maintenanc...
Rates of Deterioration
                              (Schematic for Illustration)
                   120
                 ...
“System”
A set of principles or rules linked in
an orderly way to show a logical plan
Highway Asset Management
           System


Managing Highway Assets using a set
of principles or rules linked in an
order...
Minimum Requirements
           for an
 Asset Management “System”
GASB 34:
 1. Up to date inventory
 2. Perform and docume...
Asset Management
Keep the asset in acceptable
condition
  (Effective)



Do it for the least cost
  (Efficient)
1. Inventory
“If you don’t know what you have,
     how can you manage it?”
Roads
Bridges
Culverts
Signs
Guide Rail
Other ...
Inventories


What is it?
What size is it?
What’s it made of?
Where is it – geographically?
COST ($) VEHICLE # YEAR MAKE                           SERIAL #
==========================================================...
72,000    37    1966 BROCKWAY DUMP               64732 .
96,000    38.   1977 BROCKWAY DUMP               91545
96,000    ...
Road Inventory Sample
Sample Road Inventory
Sample Bridge Inventory
2. Asset Condition

What condition is it in?

Measurement scale

“Replicable” ??
Excellent
Good
Fair
4.0? or 3.0? or 2.0?
9.0 = Excellent
3.0 = Fair? or Poor?
2.5 = Poor
Repair
Repair
Repair
Highway Conditions
                             Goals and Reports
                        Percentage in Each Category

   ...
3. Estimate Budget Needed


What condition level?

          10.0?

           5.0?
Budget = A Financial Plan

Costs of managing an asset:
– Maintenance (planned and scheduled)
– Repairs (unexpected and uns...
Capital Projects
Implies projects done with “big
chunks of borrowed money”
Appropriate when used for adding to
the highway...
Budget Accounts
5010   – Administration
5110   – Maintenance/Gen’l Repairs*
5112   – “Permanent” Improvements*
5140   – Mi...
Estimating Budgets
Maintenance Cost (5140)

Repair Costs (5110)

Renewal/Replacement Costs (5112)
Prioritizaton of Work


To allow budget estimates

 Some kind of an asset mangement
“system” will be used
Examples of Asset Management
          “Systems”
“HOST” Index
– Worst first
– A “Whack-a-Mole” activity

Computerized Pv’t...
Rates of Deterioration
                                (Schematic for Illustration)
                   12
                ...
Asset Mangement Tool


Tying information to a location (GIS)
For small units of government
Road inventory information
Cost...
More Information
GIS Records Funding Opportunities
             (Table)

            Bill Mobbs
       Tel. 607 227 2723
 ...
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
Asset Management Asset Management
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Transcript of "Asset Management Asset Management"

  1. 1. Asset Management Bill Mobbs, P.E. C&S Engineers, Inc.
  2. 2. Webster’s Definitions Asset – A valuable or desirable thing Management – – ….the act, art, or manner of controlling
  3. 3. Asset Manager’s Skills Understand the “behavior” of the asset – Highway materials Understand the maintenance tools – Pavers to computers Understand the people involved – Users – Taxpayers – Workers
  4. 4. Life Spans Infinite?? No Problem
  5. 5. Materials Deteriorate and Breakdown Life spans – With good maintenance and repair – Without good maintenance and repair
  6. 6. Rates of Deterioration (Schematic for Illustration) 120 W/O Maintneance New Condition 100 With Maintenance Straight Deprec. Deprec. w/Maint % Life Remaining 80 60 40 20 0 1 3 5 7 9 11 13 15 17 19 Years
  7. 7. “System” A set of principles or rules linked in an orderly way to show a logical plan
  8. 8. Highway Asset Management System Managing Highway Assets using a set of principles or rules linked in an orderly way to show a logical plan
  9. 9. Minimum Requirements for an Asset Management “System” GASB 34: 1. Up to date inventory 2. Perform and document replicable condition assessments using a measurement scale 3. Estimate each year the $$ needed to maintain the asset at the condition level established and disclosed by the government
  10. 10. Asset Management Keep the asset in acceptable condition (Effective) Do it for the least cost (Efficient)
  11. 11. 1. Inventory “If you don’t know what you have, how can you manage it?” Roads Bridges Culverts Signs Guide Rail Other (Signals, scenic/historic parking, etc)
  12. 12. Inventories What is it? What size is it? What’s it made of? Where is it – geographically?
  13. 13. COST ($) VEHICLE # YEAR MAKE SERIAL # =========================================================================== 13,000 13 1984 CHEVROLET CELEBRITY SEDAN 1G1AW19T7EG175164 13,000 14 1984 CHEVROLET CELEBRITY SEDAN 1G1AW19TXEG175112 14,800 15 1982 GMC PICKUP 1GTTC23T7CS517697 14,800 16 1978 FORD PICKUP F25BCBG5081 14,800 17 1980 GMC PICKUP CREW CAB TCT24AB511900 14,800 18 1978 FORD PICKUP F25BCBG5082 16,500 19 1987 FORD PICKUP CREW CAB 2FTJW3519HCA77976 14,800 20 1982 GMC PICKUP 1GYGC23T6CS517688 10,100 22 1987. FORD RANGER PICKUP 1FTCR10E6HUC45216 11,900 22A 1981 FORD PICKUP (LANDFILL) 2FTCF10E5BCR04833 19,800 23 1980 GMC 4X4 F'ICKUP, CREW CAB TKT33AB511902 23,100 24 1976 FORD PICKUP F37BCB52099 29,200 25 1978 FORD SIGN TRUCK F61DVBG0576 20,200 26 1974 FORD UTILITY TRUCK F37BCT83189 33,900 27 1985 FORD F700 DUMP TRUCK 1FDPF70H3FVA69011 33,900 28 1984 FORD DUMP 1FDNF60H1EVA40106 33,900 29 1982 FORD DUMP . lFDNF60H3CVA33655 33,900 30 1979 FORD DUMP F61CCDGO072 33,900 31 1982 FORD DUMP lFDNF60H1CVA33654 33,900 32 1987 GMC DUMP 1GDG7D1F2HV533689 33,900 33 1981 FORD DUMP FDMF 60H7BVA05691 33,900 34 1979 FORD DUMP F61CCDGO071 96,000 35 1974 BROCKWAY DUMP 84211 96,000 36 1977 BROCKWAY DUMP 9L532 72,000 37 1966 BROCKWAY DUMP 64732 . 96,000 38. 1977 BROCKWAY DUMP 91545 96,000 39 1977 BROCKWAY DUMP 91529 76,000 40 1975 BROCKWAY TRUCK TRACTOR 87822 110,500 41 1986 AUTO CAR DUMP 1WBUCCJEXGU300895 91 000 42 1985 AUTOCAR DUMP lWBUCCJE2FUO98360
  14. 14. 72,000 37 1966 BROCKWAY DUMP 64732 . 96,000 38. 1977 BROCKWAY DUMP 91545 96,000 39 1977 BROCKWAY DUMP 91529 76,000 40 1975 BROCKWAY TRUCK TRACTOR 87822 110,500 41 1986 AUTO CAR DUMP 1WBUCCJEXGU300895 91,000 42. 1985 AUTOCAR DUMP lWBUCCJE2FUO98360 91,000 43 1983 AUTO CAR DUMP 1WBRCCJE4DUO95172? 91,000 44 1982 AUTOCAR DUMP 1WBRCCJE1CUO94415 91,000 45 1985 AUTOCAR DUMP 1WBUCCJE6FUO98359 91,000 46 1981 AUTOCAR DUMP 1WBRCCJE1BUO93778 91,000 47 1979 AUTOCAR DUMP PS1FRGJO90140 91,000 48 1979 AUTOCAR DUMP PS1FRGJ090139 91,000 49 1984 AUTOCAR DUMP 1WBRCCJE1EUO96278 91,000 50 1984 AUTOCAR DUMP 1WBRCCJE3EUO9627-9 105,000 51 1958 WALTERS 589706 105,000 52 1972 FWD C20355 20,000 53 1975 SICARD SNOWBLOWER 2011080 39000 54 1972 SICARD SNOWBLOWER 20104195 - 53,500 55 1967 FORD TANK TRUCK D802ZUA3022g 252,000 59 1967 EUCLID DUMP (OFF ROAD TRUCK) 48847 252,000 60 1967, EUCLID DUMP (OFF ROAD TRUCK) 48848 29,100 63 1982 ROGERS 'LOWBOY TRAILER 19776 49,200 65 1977 FORD CRANE TRUCK F75FVO46587 90,750 67 1987 DYNAPAC CC42 ROLLER (TWIN DRUM) 1430 39,200 68 1976 FORD UTILITY/FUEL TRUCK F61DCC76989 45,000 69 1968 GALlON 4/6 TON ROLLER 52604 120,000 70 1970 GRADALL TELESCOPING EXCAVATOR 21378 110,000 71 1980 GRADALL TELESCOPING EXCAVATOR 804009 44,000 72 1985 JOHN DEER BACKHOE TO510BG717802 40,000 73 1981 I.HC DOZER 5643 120,000 74 1980 CLARK GRADER 617A127"~ 120,000 75 1975 AUSTEN WESTERN GRADER 361756
  15. 15. Road Inventory Sample
  16. 16. Sample Road Inventory
  17. 17. Sample Bridge Inventory
  18. 18. 2. Asset Condition What condition is it in? Measurement scale “Replicable” ??
  19. 19. Excellent
  20. 20. Good
  21. 21. Fair
  22. 22. 4.0? or 3.0? or 2.0?
  23. 23. 9.0 = Excellent
  24. 24. 3.0 = Fair? or Poor?
  25. 25. 2.5 = Poor
  26. 26. Repair
  27. 27. Repair
  28. 28. Repair
  29. 29. Highway Conditions Goals and Reports Percentage in Each Category Excellent Good Fair Poor Avg. Year (10) (7.5) (5.0) (2.5) Totals Condition 1995 14.1 46.7 27.5 11.7 100 6.6 1996 21.6 46.2 25.4 6.8 100 7.1 1997 24 41.1 29.5 5.4 100 7.1 *1998 39.4 32.3 25.5 2.8 100 7.7 1999 0 0 0 0 0 2000 0 0 0 0 0 0 GOAL 25 50 25 0 100 7.5 * Excellent and Good Redefined Tompkins County Public Works Page 1 4/14/1998
  30. 30. 3. Estimate Budget Needed What condition level? 10.0? 5.0?
  31. 31. Budget = A Financial Plan Costs of managing an asset: – Maintenance (planned and scheduled) – Repairs (unexpected and unscheduled) – Replacements (planned and scheduled) – Capital Projects??? Budget$ = Maint$+Repr$+Repl$
  32. 32. Capital Projects Implies projects done with “big chunks of borrowed money” Appropriate when used for adding to the highway system. Replacement costs: Pay now or pay more later (More deterioration + inflation + interest costs for borrowing) NYSDOT and Two Counties
  33. 33. Budget Accounts 5010 – Administration 5110 – Maintenance/Gen’l Repairs* 5112 – “Permanent” Improvements* 5140 – Miscellaneous/ Brush, etc.* 5142 – Snow Removal 5130 - Machinery
  34. 34. Estimating Budgets Maintenance Cost (5140) Repair Costs (5110) Renewal/Replacement Costs (5112)
  35. 35. Prioritizaton of Work To allow budget estimates Some kind of an asset mangement “system” will be used
  36. 36. Examples of Asset Management “Systems” “HOST” Index – Worst first – A “Whack-a-Mole” activity Computerized Pv’t Mg’t Systems – RSMS – Paver (APWA) – Etc. Straight Depreciation Assumption
  37. 37. Rates of Deterioration (Schematic for Illustration) 12 W/O Maintneance 10 New Condition With Maintenance Condition Rating 8 6 4 2 0 1 3 5 7 9 11 13 15 17 19 Years
  38. 38. Asset Mangement Tool Tying information to a location (GIS) For small units of government Road inventory information Cost Estimating Planning for paving program Etc.,Etc.
  39. 39. More Information GIS Records Funding Opportunities (Table) Bill Mobbs Tel. 607 227 2723 E-mail: bmobbs@cscos.com
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