• Share
  • Email
  • Embed
  • Like
  • Save
  • Private Content
Asset Management
 

Asset Management

on

  • 1,024 views

 

Statistics

Views

Total Views
1,024
Views on SlideShare
1,023
Embed Views
1

Actions

Likes
0
Downloads
32
Comments
0

1 Embed 1

http://www.slideshare.net 1

Accessibility

Categories

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment
  • Welcome to the Asset Management training workshop. Our class today does not require computer instruction because our business processes have not changed. What is different are the navigational paths and additional fields and pages. For example, the Basic Add component now has an additional tab to capture more information about the asset. We’ll start with going over the ground rules. Then we’ll take a look at our new and improved Asset Management world.
  • In today’s class, we’re going to talk about the changes to key functionality within Asset Management. Training Tools: > Before go-live practice labs (with exercises provided) > After go-live labs (your real-live work examples) > Job Aids > WLAs
  • We will see this flow chart several times during our presentation. This flow represents the overall Asset Management process. Let’s take a look at the process flow: Shaded boxes = Significant impact Unshaded boxes = Few impacts or No impacts for Receivers The highlighted box represents the process we are currently reviewing
  • Here are the two menus for Asset Management 8.4 and 8.9. Notice, that the 8.9 menu has been consolidated and some menu items have been renamed. Throughout this presentation, we will discuss the navigation changes to the major business processes in 8.9.
  • The navigation to the Basic Information component has changed to: Asset Management>Asset Transactions>Owned Assets>Basic Add To add a new asset on the Add a New Value tab, The Business Unit defaults in. The Asset Identification number will default to NEXT or you can enter one. Click Add.
  • These are the new tabs in 8.9. Notice that the Basic Add component has changed. There are now five tabs, instead of 4. Let’s go through the tabs: Asset Information 1 – This is the tab where you enter asset information, such as description, Profile ID, etc. This tab was called Asset Information in 8.4. Asset Information 2 – This is a new tab. We will discuss this tab in detail in a few slides. Asset Acquisition Detail – This is the tab you use to access the page to enter the asset’s chartfield information and to capitalize the asset. The name of this tab has not changed from 8.4. Location/Comments/Attributes – This is the tab used to enter the location of the asset, the characteristics of the asset, and any comments. The name of this tab has not changed from 8.4. Manufacturer/License/Custodian – This is the tab used to enter the manufacturer and custodian of the asset, as well as the license information of the asset. The name of this tab in 8.4 was Custodian/License/Manufacturer. Now, let’s move on to the changes on the Asset Information 1 page.
  • This is the 8.9 Asset Information 1 page. The name of the page has changed from Asset Information to Asset Information 1. Here is the summary of the changes on this page: The Clustered Asset field has been removed. This field used to display next to the Tag Number field. 2 new fields, Asset Type and Asset Subtype have been added to further classify assets. The Asset Type field is required and defaults according to the Profile ID selected. The Asset Subtype field is an agency specific field. The Asset Processor must define Asset SubTypes to further classify assets on this page. There is a new Inservice Date field on this page. This is the date the asset is put into service at the agency. Note: this date field will not change the inservice date field on the B Table. The Available For Use check box is new. The Asset is Available, Contact, and Phone # fields have been moved to the Asset Information 2 tab.
  • This is the 8.9 Asset Information 2 tab. This is a new tab in Core-CT. Let’s go over the group boxes on this page: Asset Structure – The Asset Type and Asset Subtype default from the Asset Information 1 tab. Do not use Component of and Clustered Asset. Asset Resource Information – Do not use. Other Information – The only fields/links that you can use in the group box are the Hazardous Asset checkbox and the Hazardous Code Info link. Do not use the other fields in this group box. Manufacturer Information – You can enter manufacturer information in this group box, but it is recommended that if you do not need to enter any information on this tab, you should just enter the manufacturer information directly on the Manufacturer/License/Custodian tab. Maintenance Information – Do not use. IT Asset Related Information – Do not use.
  • This is a screen shot of the 8.9 Asset Acquisition Detail page. Let’s review the changes on this page. The Base Currency field is a new field. The Currency field now displays next to the Amount field. It used to display under the Acquisition Detail Chartfields link. The Misc Charge Amount field is a new field. The Base Amounts and Exchange Rates icon is new, but will not be used in Core-CT. Now let’s click the Interfaces Info link.
  • Here is the 8.9 Acquisition Details page. Within the Purchasing group box, the Item ID field has been removed. Within the Project Cost Acquisition group box, 8.4 Res (Resource) Type and 8.9 Source Type are the same field. It has been renamed in 8.9. there is a new field called Source Type. You will not use the Project Cost Acquisition group box until Projects goes live in July 2007.
  • Now let’s click the Acquisition Detail Chartfields link.
  • This is a screen shot of the 8.9 Acquisition Details Chartfields page. The fields on this page have been slightly reordered. The Project field now displays as the last field. It used to display after the Program Code. Let’s return to the Asset Acquisition Detail page by clicking the OK button.
  • This is a screen shot of the Asset Acquisition Detail page after the Capitalize button is clicked. The Asset & Cost Information group has one additional field, the Project field. Now let’s move on to the Location/Comments/Attributes tab.
  • This is the 8.9 screen shot of the Location/Comments/Attributes page. The changes on this page are: The Building and Floor # fields have been moved to display under the Document field. The Room #, Longitude, and Latitude fields are new fields under the Location group box. Let’s move to the next slide to review the Comments, Physical and Custom Attributes, and Images group boxes.
  • The Comments group box has not changed. The Physical and Custom Attributes group box was formerly called the Physical Attributes group box. The Units fields have been relabeled to be more specific. The Custom Attributes group box is new to this page, but we will not use these fields in Core-CT. The Image group box is not used in Core-CT.
  • This is a screen shot of the 8.9 Manufacturer/License/Custodian page. This page has been renamed from Custodian/License/Manufacturer page. We will first review the changes in the Manufacturer and Custodian group boxes. On the next slide, we will review the changes in the License Information group box. Manufacturer Information group box: The VIN and Production Date fields have been moved around within the same group box. There is an additional field called SKU. This is the SKU number, which relates only to software. The Serial ID History link has been removed. Custodian Information group box: Has not changed. Please remember you still do not use the chartfields on this page.
  • This is a screen shot of the License Information group box. There are two new fields on this page: Supporting Doc Type and Renewal Date. Supporting Doc Type – Select whether a supporting document of a certificate or license is available. Renewal Date – Type or select the date that the license is renewed.
  • This is the screen shot of the Book – Depreciation page, which has minor changes. Let’s review the changes on this page. The Base Currency field was formerly called Currency. The Salvage Value field has been removed. It used to display next to the Salvage % field. The Impairment Process field is a new field. However, Core-CT will not use this field. We have reviewed the changes within the Basic Add component.
  • Now let’s take a look at the Parent-Child component. The navigation to the Parent-Child component has changed. The new navigation is Asset Management>Asset Transactions>Parent-Child Relationship>Parent-Child Basic Information The General Parent Info tab has not changed in 8.9.
  • The Location page has not changed in 8.9.
  • The Custodian/License tab contains minor changes. Within the License Information group box, there are two new fields: Supporting Doc Type and Renewal Date. Supporting Do Type – Select whether a supporting doc of a certificate or license is available. Renewal date – Date license is renewed
  • The Child Assets page has not changed.
  • The navigation to review parent-child information has changed to Asset Management>Asset Transactions>Parent-Child Relationship>Review Parent-Child.
  • The Parent and Child Assets page has not changed.
  • We will now go over Searching for an Asset.
  • The navigation to search for an asset has not changed. However, the page does have a few changes. The Search for an Asset page contains the following changes: The fields within the Asset Search Criteria group box have been reordered. The Hazardous Asset check box is new. The Additional Search Criteria link is new and takes you to a page where you can search for assets by defining more information, such as Asset Type, Custodian Information, and Manufacturer Information. The Retrieve group box is new. Cost Information – Select this check box if you want to retrieve the cost information of the asset you are searching for. Cost information is retrieved if any of the cost fields are used in the search criteria, or the Cost Information check box is checked. For example, if you enter a value in the Category field and the asset is capitalized, the cost information for the asset is retrieved whether the Cost Information check box is checked or not. However, if you do not populate any of the cost fields in the search criteria, you need to click on the Cost Information check box. If you do not need to view cost data, leave the Cost Information box unchecked. Acquisition Information – Select this check box if you want to retrieve asset acquisition details of the asset you are searching for. Asset Acquisition information is retrieved if any of the fields in the Acquisition Details is used in the search criteria, or the Acquisition Information check box is checked. Location – Select this check box if you want to retrieve the location information of the asset in your search results. The Location code is retrieved if the location field is used to retrieve asset information or the Location check box is checked. Non Capital Asset – Select this check box only if the Acquisition Information and the Cost Information check boxes are selected. Custodian – Select this check box if you want to retrieve the custodian information of the asset in your search results. Lease – Select this check box if you want to retrieve the lease information of the asset in your search results. Click Search.
  • Here is the screen shot of the Search Results group box. There are two new tabs with 8.9: Owner/Custodian and Work Maintenance. We will first review the changes to the Asset Information tab. Some fields have been reordered The Asset Type and Asset Subtype fields are new. The Category and Cost Type fields have been removed.
  • Now let’s review the changes to the Asset Cost Information tab. Some fields have been reordered. The Location field has been removed. The PC Bus Unit, Activity, and Category fields are new to this page. The Category field was moved from the Asset Information tab.
  • Now let’s review the changes to the Acquisition Details tab. The Project ID field is new. The PC Bus Unit and Activity fields have been removed from this tab and placed on the Asset Cost Information tab.
  • The Owner/Custodian tab is a new tab. It allows you to view the custodian information associated with the asset and whether or not the asset is offsite.
  • On the More tab, the Location, Lease End Date, Mfg ID, Model, and Replacement Cost fields are all new fields on this tab.
  • Now let’s move on to Adjust/Transfer Assets.
  • The navigation to the Cost Adjust/Transfer Asset component has changed to: Asset Management>Asset Transactions>Financial Transactions>Cost Adjust/Transfer Asset
  • The Main Transaction page has not changed.
  • First we will review the Cost Information page if you picked Addition as the Action on the Main Transaction page. There are minor changes to this page, which include: The Base Currency field was called Currency in 8.4. The Curr field has been added next to Cost. The Project field has been moved to display after the Bud Ref field. Let’s click the Cost History group box to expand it.
  • The Chartfields tab has minor changes. The Project field now displays after Bud Ref.
  • Now let’s look at the More tab. There are no changes to the More tab.
  • Now let’s review the Cost Information page if you picked Adjustment as the Action on the Main Transaction page. There are minor changes to this page, which include: The Base Currency field was called Currency in 8.4. The Curr field has been added next to Cost. The Project field has been moved to display after the Bud Ref field
  • Now let’s review the Cost Information page if you picked InterUnit Transfer as the Action on the Main Transaction page. There are minor changes to this page as well. The InterUnit Transfer Options link and the Use Profile check box have moved within the same group box. Also, the Project field now displays after Bud Ref. We will skip the Cost History group box as we have already reviewed the changes within that section. Now let’s click the InterUnit Transfer Options link.
  • This is a screen shot of the 8.9 Asset Cost IU Transfer page. There are three new check boxes on this page: They are not used in Core-CT.
  • Now let’s click the Change Location link.
  • This is the 8.9 Asset Location Transfer page. It has not changed.
  • Now let’s review the Cost Information page if you picked Recategorize as the Action on the Main Transaction page. The Project field was also moved on this page to display after the Bud Ref field.
  • Now let’s review the Cost Information page if you picked Revaluation as the Action on the Main Transaction page. The Project field was also moved on this page to display after the Bud Ref field.
  • Now let’s review the Cost Information page if you picked Transfer as the Action on the Main Transaction page. The Project field was also moved on this page to display after the Bud Ref field.
  • Now let’s move on to Process Depreciation.
  • The navigation to review asset depreciation has changed to Asset Management>Depreciation>Review Depreciation Info>Asset Depreciation. The Asset page has not changed.
  • The Depreciation page has a minor changes. The Project field now displays after Bud Ref.
  • The Period Depreciation page has a minor change. The Project field now displays after Bud Ref. Now let’s click the Depr. Accum Adjustment link.
  • This is the 8.9 Depr Accum Adjustment page. This page has changed slightly. The Depr Accum Adjustment and Year to Date Depr Adjustment are now the first two fields in the Cost group box. In 8.4, they displayed at the end of the Cost line. The Project field now displays after Bud Ref.
  • The navigation to view accounting entries has changed to Asset Management>Accounting Entries>Review Financial Entries. On the List page, there is an additional tab called Journal. The Accounting Lines tab has a minor change. The Project field displays after the Budget Reference field.
  • The Chartfields tab has not changed.
  • This is the new Journal tab. This tab allows you to view the chartfield information and the associated journal information. This tab is informational only. Asset Management does not post to the General Ledger.
  • Let’s review the Detail tab. The Detail tab has the following changes: The PC Business Unit is new and the Project field has moved after the PC Business Unit. The PC Business Unit will always be NONPC until Projects goes live in July, 2007. However, this field will only change in July, 2007 if you are a Projects using agency. The Tran Amt field has moved from the Trans Type group box to the Details group box.
  • Let’s move on to Retiring and Reinstating assets.
  • The navigation to retire/reinstate an asset has changed to Asset Management>Asset Transactions>Asset Disposal>Retire/Reinstate Asset. Let’s review the changes on the Retire Assets page. There are now three tabs on this page, instead of 2 tabs. The Other Options tab is new. The fields in the Header have not changed. Within the Book group box, the Retire As drop down list and the GO button have replaced the Retire button that was in 8.4. The fields within the Retirement option have been reordered. The Base Removal Cost and Base Proceeds fields are new to this page. The Retire Option field was always on this page, but not within the Retirement group box. Now let’s review the Other Options page.
  • This is a screen shot of the Other Options page. The fields on this page used to display on the Retire Assets page. However, the fields have been slightly reordered. The Reference Code must be filled in with the scrap ticket number from DAS Property Control or if it’s a loss/missing/stolen asset, fill in with the CO-853 and the date. Now let’s review the By Chartfield tab.
  • There are no changes to this page.
  • Now let’s look at the Child Assets tab. This tab will only display if the asset you are retiring is a parent asset. This page has not changed.
  • This is the Retire Assets page after an asset is retired. You would click the Reinstate button to reinstate the asset.
  • After clicking the button, the Ret Status changes to Reinstated and the Asset Status is In Service.
  • Navigation: Asset Management > Asset Transactions > Asset Management > Disposal Worksheet The Disposal Worksheet is a quick method to select multiple assets for retirement. The assets are identified here for disposal and loaded via the Transaction Loader process.
  • Practice exercises, also referred to as simulated exercises, are available for the Asset Management module. They duplicate the functionality of production. The step by step exercises were designed to help you familiarize yourself with the new navigation paths, fields, links through repetitive usage. You’ll need to select the navigation path, fields to enter, and even save to complete that exercise. ****Special note: If you click the wrong option, an error message will appear with instructions on how to correctly continue.
  • There’s more info about the lab after we go-live.
  • In our job aids, we have a Navigation Path list for the Asset Management module! You may want to print the Navigation Path list for Purchasing when we first go-live, until you have the new navigation paths memorized Training Tools: Before go-live, after go-live Labs, Job Aids, WLAs
  • Training Tools: Practice Exercises, Training Labs, Job Aids, WLAs and Core-CT website’s Q&A FAQ
  • Are there any more questions I can either answer or add to my Parking Lot for you about Core-CT 8.9? Thank you all for taking the time to come learn about our new Asset Management world. I hope you enjoy its new features as much as I have enjoyed showing them to you. And Remember, you won’t be on your own after we go live with this new system. Not only will you have practice labs, you’ll also have WLAs directly in the system and you will have Job Aids on the Core-CT website. Also, you’ll have the Help Desk to report any new system bumps and to send you all those step-by-step and screenshot answers until you’ve learned it all by heart.

Asset Management Asset Management Presentation Transcript

  • State of Connecticut Core-CT Project Asset Management 8.9
  • Objectives
      • Agenda
      • Introduction to Asset Management
      • Integration of Assets
      • Entering Assets in Asset Management
      • Searching for an Asset
      • Adjusting/Transferring Assets
      • Reviewing Depreciation
      • Retiring/Reinstating Assets
      • Training Tools
  • Preparing for Upgrade Go- Live
      • Asset Management will close the month of October on November 8
        • All pending Transaction Loader interfaces need to be loaded by close of business November 7
      • Go- Live weekend – November 9 through 13
        • System will be unavailable after close of business November 8
        • Core-CT Tech Team will install upgrade November 9 through 12
        • Core-CT Team will shakedown and validate Monday, November 13
        • Selected users will do final validation Tuesday, November 14
      • System should be available to all users after validation on Tuesday, November 14
  • Post Go-Live Reminders
      • Clear Browser’s Cache
      • Create New Run Controls
      • Check Your Menu
      • Call or Email the Help Desk if you have any questions
      • Users should call the Help Desk at 860-622-2300, ext. 1 to report any problems experienced after Go- Live. Before calling the Help Desk, please make sure you have cleared your cache.
      • Post-Production Labs will be available for you after Go- Live for you to bring in and receive help with your real work transactions.
  • Asset Management – Process Flow Enter Assets In AM Adjust/Transfer Asset Review Depreciation Perform Physical Inventory Retire Assets Reinstate Assets Search for an Asset
  • Navigation 8.4 8.9
  • Enter Assets in AM Navigation: Asset Management>Asset Transactions>Owned Assets >Basic Add
  • Enter Assets in AM
  • Enter Asset in AM New fields
  • Enter Asset in AM New fields Do not use Duplicates information on the Manufacturer/License/Custodian tab
  • Enter Asset in AM New fields Next slide
  • Enter Asset in AM Reserved for the Projects Costing module
  • Enter Asset in AM
  • Enter Asset in AM Slightly reordered
  • Enter Asset in AM New field
  • Enter Asset in AM New fields Next Slide Rearranged
  • Enter Asset in AM New name
  • Enter Asset in AM Next slide Do not use Renamed New field related to software
  • Enter Asset in AM New fields
  • Enter Asset in AM New field – not used Name change
  • Key Points
      • The navigation path of the Basic Add component has changed to:
        • Asset Management>Asset Transactions>Owned Assets
      • The Asset Information 2 tab is a new tab in the Basic Add component that can be used to identify an asset as hazardous and it is another place to enter manufacturer information
      • Asset Type is a new required field that defaults from the Profile ID selected
  • Parent-Child Assets Navigation: Asset Management>Asset Transactions>Parent-Child Relationship >Parent-Child Basic Information No changes
  • Parent-Child Assets No changes
  • Parent-Child Assets Software related
  • Parent-Child Assets No changes
  • Review Parent-Child Asset Navigation: Asset Management>Asset Transactions>Parent-Child Relationship >Review Parent-Child New navigation
  • Review Parent-Child Asset No changes
  • Key Points
      • The navigation path to the Parent-Child Basic Add component has changed to:
        • Asset Management>Asset Transactions>Parent-Child Relationship>Parent-Child Basic Information
      • The navigation path to review Parent-Child assets has changed to:
        • Asset Management>Asset Transactions>Parent-Child Relationship>Review Parent-Child
  • Asset Management – Process Flow Enter Assets In AM Adjust/Transfer Asset Process Depreciation Perform Physical Inventory Retire Assets Reinstate Assets Search for an Asset
  • Search for an Asset Navigation: Asset Management>Search for an Asset Navigation is the same Retrieve is new
  • Search for an Asset New fields Not used
  • Search for an Asset Some fields reordered
  • Search for an Asset
  • Search for an Asset New tab
  • Search for an Asset New fields
  • Key Points
      • The fields within the Retrieve group box are new.
      • There are two new tabs within the search results:
        • Owner/Custodian – Used to view custodian information of the asset
        • Work Maintenance – Do not use.
  • Asset Management – Process Flow Enter Assets In AM Adjust/Transfer Asset Process Depreciation Perform Physical Inventory Retire Assets Reinstate Assets Search for an Asset
  • Adjust/Transfer Asset Navigation: Asset Management>Asset Transactions>Financial Transactions> Cost Adjust/Transfer Asset Navigation is new
  • Adjust/Transfer Asset No change
  • Addition Moved New field Renamed Next slide
  • Addition Subtab Moved
  • Addition Subtab Cont.
  • Adjustment
  • InterUnit Transfer Next slide
  • InterUnit Transfer New but do not use
  • InterUnit Transfer Next slide
  • InterUnit Transfer No change
  • Recatergorize
  • Revaluation
  • Transfer
  • Key Points
      • The navigation to the Adjust/Transfer component has changed to:
        • Asset Management>Asset Transactions>Financial Transactions>Cost/Adjust Transfer Asset
      • There are few changes to the pages within the Asset/Transfer component
  • Asset Management – Process Flow Enter Assets In AM Adjust/Transfer Asset Review Depreciation Perform Physical Inventory Retire Assets Reinstate Assets Search for an Asset
  • Review Depreciation Navigation: Asset Management>Depreciation>Review Depreciation Info >Asset Depreciation New Navigation
  • Processing Depreciation Minor changes
  • Processing Depreciation Minor changes Next slide
  • Processing Depreciation Minor changes
  • Viewing Accounting Entries Navigation: Asset Management>Accounting Entries>Review Financial Entries New navigation New tab
  • Viewing Accounting Entries No change
  • Viewing Accounting Entries New page
  • Viewing Accounting Entries New fields
  • Key Points
      • The navigation to review depreciation information has changed to:
        • Asset Management>Depreciation>Review Depreciation Info>Asset Depreciation
      • The navigation to review accounting entries has changed to:
        • Asset Management>Accounting Entries>Review Financial Entries
  • Asset Management – Process Flow Enter Assets In AM Adjust/Transfer Asset Process Depreciation Perform Physical Inventory Retire Assets Reinstate Assets Search for an Asset
  • Retire/Reinstate Assets Navigation: Asset Management>Asset Transactions>Asset Disposal> Retire/Reinstate Asset Retire button retired Fields reordered
  • Retire/Reinstate Assets Fields reordered
  • Retire/Reinstate Assets No changes
  • Retire Child Assets No changes
  • Retire/Reinstate Asset
  • Retire/Reinstate Asset
  • Disposal Worksheet Navigation: Asset Management > Asset Transactions > Asset Management > Disposal Worksheet
  • Key Points
      • The navigation to retire/reinstate an asset has changed to:
        • Asset Management>Asset Transactions>Asset Disposal>Retire/Reinstate Asset
      • There is an additional tab called Other Options that contains the Reference field, which is a required field in Core-CT
      • The Retire As drop down list and the GO button have replaced the Retire button that was in 8.4
      • Disposal Worksheet is a way of retiring a group of assets
  • Practice Exercises
      • Practice Exercises have been created for the Asset Management module. These simulated exercises include:
        • (enter exercise name)
      • All Asset Processors should complete these exercises for a better understanding of the 8.9 upgrade.
      • To access these exercises, please use the location provided below:
        • http://www.core-ct.state.ct.us/89-training/
  • Post-Production Labs
      • Post-Production Labs will be available for you after Go- Live for you to bring in and receive help with your real work transactions.
      • Who should attend these labs?
        • Users having difficulties processing transactions due to the upgrade changes.
  • Helpful Information
      • Select Job Aids and WLAs have been updated for the 8.9 upgrade.
      • Look for updated job aids at the following location once 8.9 goes live:
        • http://www.core-ct.state.ct.us/user/finjobaids/am.htm
        • Updated Job Aids dated November 2006
      • Use the copyright information on the bottom of the WLA to determine whether the WLA has been updated for the 8.9 upgrade
      • For all updated WLAs, the copyright will state the following:
          • Copyright (c) 2006 PeopleSoft, Inc. All Rights Reserved.
  • Conclusion
      • Today we have covered:
      • Integration Assets
      • Entering Assets in Asset Management
      • Searching for an Asset
      • Adjusting/Transferring Assets
      • Reviewing Depreciation
      • Retiring/Reinstating Assets
      • Training Tools
  • Questions