Lessons of a first time digitizer    Jackie Kilberg M.L.S.  Consortium of Foundation Libraries (CFL)       SLA DSOC Nonpro...
What this presentation will not cover Digital Records Migration and Preservation Records Management Introduction to Ado...
Project One - Digitizing internal memosand employee newspapersInternal Memos                                     Consorti...
Internal Memos Assumed insourcing was the more effective approach Delegated too much No “how to guide” Failed to learn...
Employee Newspapers Combining paper and “born digital” content Paper version was different than the online version News...
Project Two - Employee newspaperscontinued and Annual ReportsEmployee newspapers continued                               ...
Employee newspapers continued Back to insourcing Library interns and temps Professional archivist for contract work    ...
Annual Reports Naming directories and folders Transfer and backup of data Quality Control                              ...
What I did right… eventually I took Adobe classes Joined archivist associations and attended workshops The Professor ca...
Before you start your project… Know your audience Do a reality check with your management and funders Make alliances U...
Your questions answeredQ.I dont know as much about digitization as I would like;any tips/pointers to shorten my learning c...
Your questions answeredA. http://www.Lynda.com (just enter the word “scan” into the search  box) All About Digital Photo...
Your questions answeredQ.What are best practices in digitizing content?                                      Consortium of...
Your questions answeredA. Hard to establish standards when technology keeps  changing. Need to benchmark with similar in...
Your questions answeredQ. Still looking for a job, what are other ways to keep  increase my skills?                      ...
Your questions answeredA. Certification     • SAA/ Digital Archives Specialist (DAS)     • ARMA (Courses will help you be...
Your questions answeredQ. What do you think of the handheld scanners?                                      Consortium of ...
Your questions answeredA. Society of American Archivists –  Lone Arrangers Roundtable Discussion List                    ...
To Learn More SAA Glossary of Archival and Records Terminology SAA/Interactive Archivist Blog  (Web 2.0 and Social Media...
Any Further Questions?                                     Consortium of Foundation Libraries (CFL) Lessons of a first tim...
Thank youhttp://www.linkedin.com/in/jackiekilberg                                      Consortium of Foundation Libraries ...
Cfl first time_digitizer_20120130
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Cfl first time_digitizer_20120130

  1. 1. Lessons of a first time digitizer Jackie Kilberg M.L.S. Consortium of Foundation Libraries (CFL) SLA DSOC Nonprofit Section January 30, 2012
  2. 2. What this presentation will not cover Digital Records Migration and Preservation Records Management Introduction to Adobe Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  3. 3. Project One - Digitizing internal memosand employee newspapersInternal Memos Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  4. 4. Internal Memos Assumed insourcing was the more effective approach Delegated too much No “how to guide” Failed to learn the basics Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  5. 5. Employee Newspapers Combining paper and “born digital” content Paper version was different than the online version Newspaper files were larger than the internal memo files A robust search engine was required Outsourcing Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  6. 6. Project Two - Employee newspaperscontinued and Annual ReportsEmployee newspapers continued Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  7. 7. Employee newspapers continued Back to insourcing Library interns and temps Professional archivist for contract work Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  8. 8. Annual Reports Naming directories and folders Transfer and backup of data Quality Control Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  9. 9. What I did right… eventually I took Adobe classes Joined archivist associations and attended workshops The Professor came to me If you do outsource, do it locally Run a QC test on sample data Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  10. 10. Before you start your project… Know your audience Do a reality check with your management and funders Make alliances Use what you have You can’t scan it all It will never be perfect Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  11. 11. Your questions answeredQ.I dont know as much about digitization as I would like;any tips/pointers to shorten my learning curve good? Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  12. 12. Your questions answeredA. http://www.Lynda.com (just enter the word “scan” into the search box) All About Digital Photos www.rideau-info.com/photos/math.html Society of American Archivists Bookstore Thinking Digital . . . A Practical Session to Help You Get Started! [DAS] http://www.archivists.org/ Cornell Digital Imaging and Preservation Tutorials http://www.library.cornell.edu/preservation/ Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  13. 13. Your questions answeredQ.What are best practices in digitizing content? Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  14. 14. Your questions answeredA. Hard to establish standards when technology keeps changing. Need to benchmark with similar institutions • NARA • Library of Congress • Society of American Archivists • SAA – Business Archives Section – Ford, Coke, P&G • Rutgers University (RUCore) • Columbia University (Avery Library) Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  15. 15. Your questions answeredQ. Still looking for a job, what are other ways to keep increase my skills? Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  16. 16. Your questions answeredA. Certification • SAA/ Digital Archives Specialist (DAS) • ARMA (Courses will help you become a more effective project manager) • AIIM (Electronic Records Certification) • Adobe/ Adobe Certified Expert (ACE) Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  17. 17. Your questions answeredQ. What do you think of the handheld scanners? Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  18. 18. Your questions answeredA. Society of American Archivists – Lone Arrangers Roundtable Discussion List Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  19. 19. To Learn More SAA Glossary of Archival and Records Terminology SAA/Interactive Archivist Blog (Web 2.0 and Social Media) Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  20. 20. Any Further Questions? Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
  21. 21. Thank youhttp://www.linkedin.com/in/jackiekilberg Consortium of Foundation Libraries (CFL) Lessons of a first time digitizer SLA DSOC Nonprofit Section Jackie Kilberg January 30, 2012
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