Welcome to Rowan University! Agenda


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Welcome to Rowan University! Agenda

  1. 1. <ul><li>Welcome to Rowan University! </li></ul>
  2. 2. Agenda <ul><li>Rowan’s evolution </li></ul><ul><li>Respect in the Workplace </li></ul><ul><li>Public Safety </li></ul><ul><li>Employee Relations </li></ul><ul><li>Performance Management </li></ul><ul><li>Benefits </li></ul><ul><li>Additional services </li></ul><ul><li>Next Steps </li></ul>
  3. 3. Rowan’s History <ul><li>1923- Glassboro Normal School for teachers </li></ul><ul><li>Eventually the “Glassboro Normal School” evolved into “Glassboro State College” </li></ul>
  4. 4. History (cont…) <ul><li>Glassboro State College added schools of </li></ul><ul><ul><li>Communication, Business, Liberal Arts & Engineering </li></ul></ul><ul><li>1992- Henry Rowan donated $100 million to the college </li></ul><ul><li>1997- Rowan College became Rowan University </li></ul>
  5. 5. Rowan’s Make-up <ul><li>7 academic colleges: </li></ul><ul><ul><li>Business </li></ul></ul><ul><ul><li>Communication </li></ul></ul><ul><ul><li>Education </li></ul></ul><ul><ul><li>Engineering </li></ul></ul><ul><ul><li>Fine & Performing Arts </li></ul></ul><ul><ul><li>Liberal Arts & Sciences </li></ul></ul><ul><ul><li>College of Professional and Continuing Education and a Graduate School. </li></ul></ul><ul><li>@10,000 students may pursue degrees in </li></ul><ul><ul><li>36 undergraduate majors </li></ul></ul><ul><ul><li>seven teacher certification programs </li></ul></ul><ul><ul><li>26 master’s degree programs </li></ul></ul><ul><ul><li>doctorate in educational leadership </li></ul></ul>
  6. 6. Current Rankings… <ul><li>US News & World Report -&quot;Top Tier” of Northern Regional Universities. </li></ul><ul><li>Kaplan -“The Unofficial, Biased Insider’s Guide to the 320 Most Interesting Colleges.” </li></ul><ul><li>Kiplinger's -&quot;100 Best Buys in Public Colleges and Universities“ </li></ul>
  7. 7. Rowan’s Mission <ul><li>To create a national reputation for excellence and innovation and make Rowan University the public university of choice in the region. </li></ul>
  8. 8. Our Vision <ul><li>A continued focus on the commitment to learning & teaching combining liberal education with professional preparation </li></ul><ul><li>A continued focus on undergraduate, graduate and continuing professional education </li></ul>
  9. 9. Where do I fit into the University? <ul><li>We all play a role in the University’s continued success </li></ul><ul><ul><li>Student service focus </li></ul></ul><ul><ul><li>Customer service focus </li></ul></ul><ul><ul><li>Excellence in everything we do </li></ul></ul>
  10. 10. Student-Service Focus <ul><li>Rowan prides itself in a student-service focus </li></ul><ul><ul><li>We all play a part in this goal by providing the best possible customer service to both internal and external customers. </li></ul></ul>
  11. 11. Respect in the Workplace <ul><li>Johanna Velez-Yelin </li></ul><ul><li>Director, Affirmative Action </li></ul>
  12. 12. Public Safety <ul><li>Rich Wadleigh </li></ul><ul><li>Associate Director, Public Safety </li></ul>
  13. 13. Employee Relations <ul><li>Sam Raffa, Manager Employee Relations </li></ul><ul><ul><li>Provides in-house counseling to employees </li></ul></ul><ul><ul><li>Works with union reps and employees to resolve complaints </li></ul></ul><ul><ul><li>Assists in Drug and Alcohol awareness seminars </li></ul></ul><ul><ul><li>Works with the NJ Employee Advisory Service </li></ul></ul>
  14. 14. Performance Management <ul><li>Effective tool to help manage your career </li></ul><ul><li>Ongoing process that links you to Rowan’s Mission </li></ul><ul><li>Evaluation 3 times per year </li></ul><ul><ul><li>Within the first 30 days Initial PES </li></ul></ul>
  15. 15. Benefits Orientation – Part 1 <ul><li>NJ State Health Benefits Program </li></ul><ul><li>Tax Savings Programs </li></ul><ul><li>Long Term Care Insurance </li></ul><ul><li>Family Leave </li></ul><ul><li>Additional Benefits & Services </li></ul><ul><li>Benefits Processing Procedures </li></ul>
  16. 16. Rowan University Human Resources http://www.rowan.edu/hr
  17. 17. State Division of Pensions and Benefits http://www.state.nj.us/treasury/pensions http://www.state.nj.us/treasury/pensions/mbos_webx.htm
  18. 18. Eligibility <ul><li>Full-time faculty or staff </li></ul><ul><li>Your legal spouse </li></ul><ul><li>Your same sex domestic partner </li></ul><ul><li>Unmarried dependent children under age 23 </li></ul>
  19. 19. When Coverage Begins <ul><li>Academic year employees (10-month appointment) with September 1 hire date: enrolled September 1st </li></ul><ul><li>All others: after 2 months of continuous employment </li></ul>
  20. 20. <ul><li>Typically ends 30 days after termination date </li></ul><ul><li>Ten-month employees appointed until June 30th , coverage continues through August 31st </li></ul>When Coverage Ends
  21. 21. Medical Plan Choices <ul><li>Health Maintenance Organizations (HMOs) </li></ul><ul><ul><li>Aetna </li></ul></ul><ul><ul><ul><li>www.aetna.com/statenj </li></ul></ul></ul><ul><ul><li>Cigna </li></ul></ul><ul><ul><ul><li>www.cigna.com/stateofnj </li></ul></ul></ul><ul><li>PPO- NJ Direct 15 </li></ul><ul><ul><li>www.horizonblue.com/shbp </li></ul></ul>Traditional Plan (Horizon Blue Shield Blue Cross of New Jersey One of the local Health Maintenance Organizations (HMOs) NJ Plus (Horizon Blue Shield Blue Cross of New Jersey)
  22. 22. <ul><li>Administered by Horizon Blue Cross Blue Shield of NJ </li></ul><ul><li>Preferred Provider Organization provides option to use “in-network” or “out-of-network” providers </li></ul><ul><li>“ In network” co-insurance payments are required for some services </li></ul><ul><li>“ Out of network” deductibles & co-insurance required, lifetime maximums </li></ul>NJ Direct 15
  23. 23. Prescription Drug Coverage <ul><li>Caremark: 1-866-881-5605 </li></ul><ul><li>Website: http://www.caremark.com </li></ul><ul><li>If pharmacy does not participate, pay up front then file claim for reimbursement </li></ul><ul><li>Retail option: $5 generic/$10 preferred brand/$20 brand with generic available </li></ul><ul><li>(30 day supply) </li></ul><ul><li>Mail order program: $5 generic/$15 preferred brand/$25 brand with generic available </li></ul><ul><li>(90 day supply) </li></ul><ul><li>No payroll deductions required </li></ul>
  24. 24. <ul><li>Any licensed provider </li></ul><ul><li>Diagnostic and preventive services covered 100% </li></ul><ul><li>Annual deductible, eligible expenses covered at 80%, 65%, or 50% </li></ul><ul><li>$3,000 per person annual benefit maximum </li></ul><ul><li>Payroll deductions required </li></ul><ul><li>Minimum 12 months participation </li></ul><ul><li>Predetermination of benefits is required for services costing $300.00 or more </li></ul>Dental Expense Plan
  25. 25. Dental Plan Organizations (DPOs) <ul><li>No claim forms </li></ul><ul><li>Must use network dentists </li></ul><ul><li>Diagnostic, preventative, certain restorative and certain surgical procedures are covered 100% </li></ul><ul><li>Other services require co-payments </li></ul><ul><li>Call dentist’s office to confirm participation </li></ul><ul><li>Payroll deductions required </li></ul><ul><li>Must remain in plan for 12 months </li></ul>
  26. 26. DPOs <ul><li>Atlantic Southern Dental </li></ul><ul><li>Community Dental Associates </li></ul><ul><li>CIGNA Dental Health </li></ul><ul><li>Healthplex (International Health Care Services) </li></ul><ul><li>Horizon Dental Choice </li></ul><ul><li>Aetna DMO </li></ul>
  27. 27. Vision Care Reimbursement Plan <ul><li>Administered by Rowan University </li></ul><ul><li>No cost </li></ul><ul><li>Benefit covers employees, eligible dependents and registered same sex domestic partners </li></ul><ul><li>Reimbursement for exam and prescription lenses only – no allowance for frames </li></ul><ul><li>Once every 2 year contract period </li></ul><ul><li>Maximum reimbursement for exam = $35.00 </li></ul><ul><li>Maximum reimbursement for single vision corrective lenses = $40.00 </li></ul><ul><li>Maximum reimbursement for bifocal or trifocal lenses = $45.00 </li></ul><ul><li>Claim form available in HR or online </li></ul>
  28. 28. Flexible Spending Accounts <ul><li>Premium Option Plan </li></ul><ul><li>Unreimbursed Medical Spending Account </li></ul><ul><li>Dependent Care </li></ul>
  29. 29. The Premium Option Plan <ul><li>Health and dental insurance premiums are deducted from your paycheck pre-tax </li></ul><ul><li>This option is automatic unless you sign a waiver form within 15 days of your hire date </li></ul>
  30. 30. The Unreimbursed Medical Spending Account <ul><li>Voluntary program </li></ul><ul><li>Administered by Fringe Benefit Management Company </li></ul><ul><li>Set aside pre-tax dollars to pay for eligible medical and dental expenses not paid by insurance </li></ul><ul><li>Must use contributions by March 15 th of the following plan year or funds will be forfeited if not claimed for reimbursement </li></ul><ul><li>Maximum election is $2,000 per year </li></ul>
  31. 31. The Dependent Care Spending Account <ul><li>Voluntary program </li></ul><ul><li>Administered by Fringe Benefit Management Company </li></ul><ul><li>“ Use it or lose it” by March 15th </li></ul><ul><li>Any unused benefits at the end of the year will be forfeited if not claimed for reimbursement </li></ul><ul><li>Maximum election $5,000 per household, per year </li></ul>
  32. 32. New Jersey Long Term Care (LTC) Insurance Plan <ul><li>Voluntary program </li></ul><ul><li>Administered by Prudential </li></ul><ul><li>Covers broad range of services for anyone who has lost ability to function independently </li></ul><ul><li>Can help protect assets </li></ul><ul><li>Eligible family members include: spouse, children, parents and grandparents </li></ul><ul><li>(includes “step” and “in-law” relationships) </li></ul><ul><li>Cost determined by age at time of enrollment </li></ul><ul><li>Payroll deductions available </li></ul>
  33. 33. LTC Insurance Underwriting Rules <ul><li>Full-time employees who apply within 90 days of hire date, will complete short-form application (requires limited health information) </li></ul><ul><li>After 90 days – will be required to complete long-form application (with medical questionnaire) </li></ul><ul><li>Call Prudential LTC Customer Service Center: </li></ul><ul><li>1-800-732-0416 </li></ul><ul><li>LTC website: https://gltc.prudential.com/gltc/ </li></ul>
  34. 34. Temporary Disability Insurance <ul><li>Coverage begins 8 th day after sick time is exhausted </li></ul><ul><li>Employees must use all accrued sick time before receiving this benefit </li></ul><ul><li>Provides income replacement up to 66% of average weekly wage up to an annual maximum limit </li></ul><ul><li>Maximum benefit of 26 weeks </li></ul><ul><li>File claims within 30 days of the start of the disability </li></ul><ul><li>http://www.lwd.dol.state.nj.us/labor/tdi/tdiindex.html </li></ul>
  35. 35. Rowan Faculty and Staff Assistance Program <ul><li>Service offered at no cost to all University faculty and staff and their family members </li></ul><ul><li>Services include a hotline, individual or group counseling, crisis intervention and referral assistance </li></ul><ul><li>Call: 609-292-8543 </li></ul>
  36. 36. END OF PART ONE
  37. 37. Benefits Orientation - Part 2 <ul><li>Pension Plans </li></ul><ul><li>Optional Investment Plans </li></ul><ul><li>Tuition Benefits </li></ul>
  38. 38. Public Employees Retirement System (PERS) <ul><li>Defined benefit retirement plan </li></ul><ul><li>Employee contributes 5.5% (pre-tax) </li></ul><ul><li>Employee contributions are tax deferred from fed withholding </li></ul><ul><li>Vesting: 10 years </li></ul><ul><li>Purchase of service credit </li></ul><ul><li>4-6 weeks for processing </li></ul>Public Employees Retirement System (PERs)
  39. 39. <ul><li>Years in system : x Final </li></ul><ul><li>55 Average Salary* </li></ul><ul><li>* average of 3 highest years </li></ul><ul><li>of base salary </li></ul>PERS Formula:
  40. 40. PERS Group Life Insurance <ul><li>Group life insurance underwritten by Prudential </li></ul><ul><li>Payable to a named beneficiary </li></ul><ul><li>Noncontributory portion: 1-1/2 times actual salary paid </li></ul><ul><li>Contributory portion: additional benefit of 1-1/2 times annual base salary </li></ul><ul><li>Employee contribution rate = .0050 of salary </li></ul><ul><li>May cancel contributory portion after one year (irrevocable decision) </li></ul><ul><li>May require a physical exam </li></ul>
  41. 41. ACTS Program <ul><li>Additional Contributions Tax-Sheltered Programs (ACTS) </li></ul><ul><li>Employees in PERS or PFRS may participate </li></ul><ul><li>Additional retirement savings and tax shelter </li></ul><ul><li>May not exceed IRS legal maximum contribution amount </li></ul><ul><li>Salary Reduction Agreement </li></ul><ul><li>Complete voluntary part of carrier’s unique enrollment form </li></ul><ul><li>Must complete enrollment forms </li></ul><ul><li>Employees set up accts directly w/investment carriers </li></ul>
  42. 42. SACT Program <ul><li>Supplemental Annuity Collective Trust (SACT) </li></ul><ul><li>Employees in PERS or PFRS may participate </li></ul><ul><li>Additional retirement savings and tax shelter </li></ul><ul><li>Common stock portfolios </li></ul><ul><li>Pre-tax or Post-tax contribution programs available </li></ul><ul><li>Enrollments processed quarterly </li></ul>
  43. 43. Alternate Benefit Program (ABP) <ul><li>Defined contribution plan </li></ul><ul><li>Employee’s contribution = 5% of base salary (pre-tax) </li></ul><ul><li>Rowan’s contribution = 8% of base salary </li></ul><ul><li>Noncontributory life insurance 3-1/2 times the prior 12 months base salary (note: if age 60 or more additional eligibility requirements may apply </li></ul><ul><li>Vesting after 1 year of contributions </li></ul>
  44. 44. Investment Companies <ul><li>AIG-VALIC </li></ul><ul><li>AXA Equitable </li></ul><ul><li>The Hartford </li></ul><ul><li>ING Financial </li></ul><ul><li>TIAA-CREF </li></ul><ul><li>Met Life </li></ul>Investment Companies
  45. 45. ABP Enrollment Forms <ul><li>Mandatory </li></ul><ul><li>ABP Enrollment Application </li></ul><ul><li>(provided) </li></ul><ul><li>Carrier Allocation Form </li></ul><ul><li>(provided) </li></ul><ul><li>Carrier’s unique enrollment application (not provided, contact carrier directly or Human Resources) </li></ul>
  46. 46. 403(b) Program (ABP cont) Provides additional Tax shelter retirement savings <ul><li>Optional Salary Reduction Agreement </li></ul><ul><li>Complete voluntary (TSA 403-b) part of carrier’s unique enrollment form </li></ul><ul><li>If enrolling in TIAA-CREF, complete separate SRA enrollment form </li></ul><ul><li>May not exceed IRS limits ($15, 500) </li></ul><ul><li>Employees set up accounts directly w/investment carriers </li></ul><ul><li>Complete enrollment forms & payroll deduction form </li></ul><ul><li>Can enroll anytime! </li></ul>
  47. 47. Long Term Disability (ABP) <ul><li>Effective after one year of participation in ABP </li></ul><ul><li>Enrollment is automatic for ABP members </li></ul><ul><li>Noncontributory </li></ul><ul><li>Underwritten by Prudential </li></ul><ul><li>Benefits paid are 60% of base monthly salary (reduced by social security) </li></ul><ul><li>Benefits start after 6 months of disability in a non paid status </li></ul>
  48. 48. NJ State Employees Deferred Compensation Plan (457) <ul><li>Employees in PERS, PFRS and ABP may participate </li></ul><ul><li>Administered by Prudential Retirement (1-866-657-3327) </li></ul><ul><li>http://www.retirement.prudential.com/njsedcp </li></ul><ul><li>Additional retirement savings and tax shelter </li></ul><ul><li>Contribute a percentage of salary up to a maximum limit </li></ul><ul><li>Broad array of investment options </li></ul>The Deferred Compensation Plan
  49. 49. Optional Investment Plans <ul><li>Voluntary additional contributions- 403(b), ACTS, SACT </li></ul><ul><li>NJ State Deferred Compensation Plan (457) </li></ul>
  50. 50. Tuition Benefits <ul><li>Full time faculty and staff may qualify for tuition remission </li></ul><ul><li>Dependent children must be enrolled full or part- time in an undergraduate program </li></ul><ul><li>Employee must be regularly appointed on a full-time basis as of the first day of class </li></ul>
  51. 51. END OF PART TWO
  52. 52. Benefits Orientation – Part 3 <ul><li>Additional Benefits </li></ul>
  53. 53. Family Leave <ul><li>The New Jersey Family Leave Act and the Federal Family and Medical Leave Act entitles eligible employees to unpaid family leave in certain circumstances </li></ul><ul><li>May be taken up to 12 weeks in a 12 or 24 month period </li></ul><ul><li>Health coverage continues as long as employee contributions are paid in advance to Human Resources </li></ul>
  54. 54. Benefit Processing Procedures <ul><li>Qualifying life event changes (marriage/divorce/birth of child) must be made within 30 days of event </li></ul><ul><li>Other changes can be made only during open enrollment </li></ul><ul><li>Coordination of benefits </li></ul><ul><li>COBRA </li></ul>
  55. 55. Enrollment Forms <ul><li>NJ State Health Benefits Program, Health and Dental Applications </li></ul><ul><li>Required Attachments: </li></ul><ul><ul><li>Copy of marriage license, if applicable </li></ul></ul><ul><ul><li>Affidavit of Dependency, if applicable </li></ul></ul><ul><ul><li>Certificate of Domestic Partnership/Civil Union, if applicable </li></ul></ul>
  56. 56. Paid Time Off Vacation, Sick Time, Jury Duty <ul><li>Vacation- based on classification </li></ul><ul><li>Jury Duty- time off for jury duty with pay; must provide documentation </li></ul><ul><ul><li>If jury duty does not require attendance for the full day, it is expected that the employee will return to work </li></ul></ul><ul><li>Sick Time- 1 day per month first year, then 15 days thereafter (non faculty) </li></ul><ul><ul><li>can be used for self or dependent </li></ul></ul><ul><ul><li>Unused days carried over </li></ul></ul>
  57. 57. Donated Leave Program <ul><li>Donated leave is available for eligible employees who experience a catastrophic health condition and have exhausted their earned paid leave </li></ul><ul><li>Eligible employees may request donated leave by completing Recipient Affidavit form </li></ul><ul><li>Eligible employees may donate paid leave by completing Donor Transfer Certification form </li></ul><ul><li>Forms are available on the University’s Human Resources website: </li></ul><ul><li>http://www.rowan.edu/hr/Pension/index.htm </li></ul>
  58. 58. Information Resources (IR) Online Training Center <ul><li>Training Opportunities include: </li></ul><ul><li>Banner </li></ul><ul><li>Blackboard Campus Edition (Bb-CE) </li></ul><ul><li>Guest Instructor sessions </li></ul><ul><li>Microsoft Office 2007 </li></ul><ul><li>Special topics such as working with Blogs, Podcasts, and iMovie </li></ul><ul><li>www.rowan.edu/irtraining </li></ul>
  59. 59. Campbell Library <ul><li>Largest library in South Jersey </li></ul><ul><li>Houses more than 350,000 books, documents and other multi-media resources </li></ul><ul><li>Also provides on-line access to book, periodical and selected newspapers </li></ul>
  60. 60. Rec Center <ul><li>State-of-the art health club open seven days a week. Memberships are also available for faculty, staff, and alumni. </li></ul><ul><li>Features: </li></ul><ul><ul><li>three-court gymnasium </li></ul></ul><ul><ul><li>indoor track </li></ul></ul><ul><ul><li>25-yard pool </li></ul></ul><ul><ul><li>four racquetball courts </li></ul></ul><ul><ul><li>a cycling room </li></ul></ul><ul><ul><li>a group exercise studio </li></ul></ul><ul><ul><li>fitness and free weight room areas </li></ul></ul><ul><ul><li>full locker/shower facilities, and a juice/smoothie bar. </li></ul></ul><ul><li>http://www.rowan.edu/studentaffairs/rec/facilityhours/index.cfm </li></ul>
  61. 61. Employee Discounts - classified/civil service employees only <ul><li>http://www.state.nj.us/personnel/discounts/index.htm </li></ul><ul><ul><li>Verizon </li></ul></ul><ul><ul><li>Anheuser-Busch amusement parks </li></ul></ul><ul><ul><li>Barnes and Noble </li></ul></ul><ul><ul><li>Jenny Craig </li></ul></ul><ul><ul><li>NJ manufacturers car insurance </li></ul></ul><ul><ul><li>And more! </li></ul></ul>
  62. 62. Next Steps… <ul><li>Meet with Buddy </li></ul><ul><li>Meet with Manager </li></ul><ul><li>Benefit Paperwork- due in 2 weeks! </li></ul><ul><li>Initial Performance Evaluation </li></ul>