Performance Management Framework
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    Performance Management Framework Performance Management Framework Presentation Transcript

    • Performance Management Framework James G. Powers Director, Program Analysis & Evaluation Office of Management, Budget & Evaluation June 29,2004 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Introduction What is the Performance Management Framework (PMF)? • Underlying basis • Change in management approach Performance Measurement is the future! 2 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Background Government Performance Results Act (GPRA) National Performance Review (NPR) President’s Management Agenda (PMA) 3 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Before… PSO P l a ns “Dashbo a r d” (ES&H, S &S) Per r a isals Perf fo Acc rman Ap p o Con rmance oun t ce & tract s Base d Rep ability ort et ic B udg Planning at eg r St Guidance Plan ct Pr oje ent Fie m ld P age lan Man Perf orma NNS A s nce la n Plan s 5 Year P 4 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy After… Strategic Plan NNSA 5 Year Plan Program Plans PSO Plans Field Plans Project Management Planning Guidance/Senior Leadership Conference Budget/Annual Performance Plan Performance Based Contracts Quarterly Report ”Dashboard” Appraisals Performance & Accountability Report 5 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Performance Management Framework Strategic Plan Strategic Plan Goals and Objectives Program Plan Program Plan Objectives and Performance Targets Performance Budget Performance Budget Goals and Performance Targets Performance Standards Performance Standards Federal and Contractor 6 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Performance Management goals Seven general Framework Strategic Plan • 3 for defense; 1 energy; 1 science; Strategic Plan and 2 environment Goals and Objectives Strategies for achieving the goals External factors that could affect our ability to achieve the goals 65 key intermediate objectives gap between the Strategic Fills the Plan and the performance budget Program Plan Program Plan Informs the budget and decision- making processes Objectives and Performance Targets Serves as one of the primary supporting documents for management reviews (i.e., PART) and audits. Budget and Annual Performance Budget Performance Budget Performance Plan as one document Goals and Performance Targets Funding request substantiated by associated Performance targets in the budget performance targets appear in the performance plan of appropriate federal staff and management Performance Standards Performance Standards Contractor annual plans and award Federal and Contractor fee determinations reflect performance goal requirements 7 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Program Plans Populate Budget Sample Budget Template Program Name Program Name Funding Profile Program Mission Program Assessment Rating Tool Position Title of Program Manager Means and Strategies (external factors, collaboration) General Goal(s) DOE Strategic Plan General Goal • Program Goal • Contribution to Program Goal Mission Statement and Program Goal • Annual Performance Results and Targets • Validation and Verification Objectives and Performance Targets Funding by General and Program Goal Funding Schedule (only for programs that have subprograms) Program Evaluation Subprogram Mission (only for programs that have subprograms) Detailed Program Justification Key External Factors Explanation of Funding Changes Capital Operating Expenses and Construction Summary Five-Year Budget & Performance Integration • Capital Operating Expenses • Construction Projects Addendum (budget year) • Major Items of Equipment • Project Data Sheets 8 Office of ProgramDirection and Evaluation Program Analysis
    • Department of Energy Department of Energy Program Plans Substantiate PART Program Name Program Assessment Rating Tool Position Title of Program Manager Section 1 DOE Strategic Plan General Goal Program Purpose & Design Mission Statement and Program Goal Section 2 Objectives and Performance Targets Strategic Planning Program Evaluation Section 3 Key External Factors Program Management Five-Year Budget & Performance Integration Section 4 Addendum (budget year) Program Results & Accountability 9 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Budget-Performance Integration The Department’s FY 2005 Congressional budget submission contained program performance information. The purpose of a performance budget is to help senior leaders make informed funding decisions. IT Systems like I-MANAGE and Joule help organize performance data in a meaningful way. • The challenge is to effectively structure performance contracts to focus on mission need, rather than on activity. • Human Capital is essential in keeping track of how the Department’s 15,000 federal staff are contributing to the Department’s mission. 10 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Approach Integration in Budget Integration in Management 11 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Human Capital Work Force Plans • Correct skill mix • FTE requirement • Managed intake program DOE – A Performance Based Organization • Linkage to mission accomplishment • Consequences associated with performance • Intelligent application 12 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Human Capital Actions Coordination between Human Capital, Diversity, and Budget Staff Knowledge of the program’s supported: • Mission • Goals, Objectives, and Targets • Plans for accomplishment Raising the level of how to measure (Improving managers’ skill sets) Consequences are not only an annual event • Immediate rewards and improvements 13 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Performance Management… Supporting the Mission Mission of the Department 4 Strategic Goals 7 General Goals 59 GPRA Programs 285 GPRA Targets Tracked Corporately Thousands of Sub-GPRA Measures Tracked by the Offices and Tied to Individual Performance Standards 14 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Linking Project Activities to Mission DOE Mission Defense Energy Science Environment Strategi Strategic Strategi Strategic Goal c Goal Goal c Goals FY 2004 Joule Target: Environmental Mgt. General. Goal Nuclear Waste General Goal Issue the Transportation Project Plan OCRWM – Nuclear Waste Disposal Repository (NV) Transportation (HQ)* Facility Project Regulatory Business Nevada National Operations Management Affairs Support Rail Equipment Fleet Policy License License NRC Construction Management - NEPA Application (LA) Support Interface - Routing Development Network Railcars Casks - Alignment - Design - NRC Certification Complete - Fabrication - Delivery Draft LA* Federal Staff Federal Staff - Perf. Elements & Standards M&I Contractor - Perf. Elements & Standards M&I - Engineering Manager - Incentives Cask - Senior Technical Advisor Contractor Modeling (Design and Specs.) - Fees Fabrication (Design Development) - Incentives Support - Procurement Specialist (Overall Project Contractor - Dir. of Project Control - Fees Contractor (Acquisition Strategy/ - Incentives Execution) - Incentives (Planning and Monitoring) (Develops LA) Contract Administrator - Fees - Fees - Regulatory Affairs Mgr. - Regulatory Affairs Mgr. (NRC Interface) (NRC Interface) * Joule Target 15 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy Implementing I-MANAGE I-MANAGE Program Unified Targets Systems Human Resources Travel Executive Core Financials Information I-MANAGE Cost Accounting Data Warehouse Performance Metrics Internal Budget Execution Management Reports Budget Formulation Payroll Procurement External Facilities Mgmt Reports R&D Financial Statements Cyber-security detection/protection 16 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy What’s Next? ELEMENT 2002 2003 2004 2005 Voluntary PAR Mandatory PAR Acceleration Acceleration Financial Execution B&R tied to B&Rs moving B&R increase Goals toward targets target alignment Performance GPRA - PMA Joule Joule Expanded Joule/I- Measurement Solomon MANAGE PART Refine PART All GPRA Units Rolling 2 year updates Measurement Effectiveness Refine Refine "Dash Efficiency Board" Planning Strategic Plan Program Plans Strategic Plan PBDs/PBMs Performance Budget and Budget APP Integration New SES System Expanded to Expand to all GS/ Pay & Bonus Performance Supervisors New SES tied to Appraisals and Managers legislation performance Solomon - semi CQPR - CQPR - Quarterly Expanded annual Quarterly & Refined QCPR with Reporting Project Mgmt - financial, Monthly "dash board", facilities Performance Based Expanded Refinement Contracts Competitions and Perf ties 17 Office of Program Analysis and Evaluation
    • Department of Energy Department of Energy In Conclusion The Performance Management Framework is a total system Human Capital and diversity are integral parts Human Capital and diversity specialists must lead the change PA&E is a partner 18 Office of Program Analysis and Evaluation