* * Human Capital Management Solution Following modules are ...


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* * Human Capital Management Solution Following modules are ...

  1. 1. Human Capital Management Solution
  2. 2. <ul><li>Following modules are being Implemented in Human Capital Management Solution: </li></ul>Human Capital Management Solution Contd… Module Functionality Target Audience Status Workforce Administration & Position Management Maintaining Personal & Job information of employee and subsequent Job actions (like transfer, deputation, retirement, etc..) <ul><li>Establishment Section </li></ul><ul><li>Academic Division </li></ul><ul><li>All IGNOU employees </li></ul>Operational Performance Management Complete & secured online appraisal process <ul><li>All IGNOU employees </li></ul>Operational General Administration Online request submission for Housing, Transport, Conference Room Booking & Space Management <ul><li>GA1 & GA2 section </li></ul><ul><li>All IGNOU employees </li></ul>Operational Leave Management Online request submission for leave & approval process <ul><li>Establishment Section </li></ul><ul><li>Academic Division </li></ul><ul><li>All IGNOU employees </li></ul>Operational Payroll Payroll generation with details of earning & deductions <ul><li>Payroll Section </li></ul><ul><li>All IGNOU employees </li></ul>UAT signed off
  3. 3. <ul><li>Following modules are being Implemented in Human Capital Management Solution: </li></ul>Human Capital Management Solution (Continued) Module Functionality Target Audience Status Benefits (PF, Loans & Advances, LTC, Medical, Institutional Membership, Pension & Governance) Online request submission for Loan & Advances, LTC, Claims & approval process <ul><li>Payroll section </li></ul><ul><li>Establishment Section </li></ul><ul><li>Academic Division </li></ul><ul><li>All IGNOU employees </li></ul>UAT Signed-off Recruitment Complete online recruitment process & screening <ul><li>Recruitment Cell </li></ul><ul><li>IGNOU Senior Management </li></ul>Operational Training <ul><li>Schedule and track training Courses. </li></ul><ul><li>Enrollments can be handled for available course session. </li></ul><ul><li>Maintain list of trainings conducted </li></ul><ul><li>STRIDE </li></ul><ul><li>All IGNOU employees </li></ul>On Hold
  4. 4. HCM Integration
  5. 5. WFA & PM OPERATIONAL <ul><li>Online Service Books & Personal files </li></ul><ul><li>Easy Data Accessibility </li></ul><ul><li>Less Paper work </li></ul><ul><li>Standard format for maintaining Personal & Job data. </li></ul><ul><li>Easy to generate employee related reports as per the user criteria & access rights. </li></ul><ul><li>Online job actions like transfer, deputation, retirement, etc..) </li></ul><ul><li>Maintain budgeted & non-budgeted positions </li></ul>Benefits <ul><li>Establishment Section </li></ul><ul><li>Academic Division </li></ul><ul><li>All IGNOU Employees (Self Service) </li></ul>Target Audience <ul><li>Complete Employee Life cycle management from Joining to Separation; </li></ul><ul><li>Records all job actions e.g. Transfer, Increment, Promotion, Deputation , Retirement etc </li></ul><ul><li>Create and Maintain Service Records </li></ul><ul><ul><li>Employee demographic details </li></ul></ul><ul><ul><li>Job details </li></ul></ul><ul><ul><li>Prior work experience </li></ul></ul><ul><ul><li>Dependant details </li></ul></ul>Features <ul><li>Validate all the entered employee ‘s personal & job data </li></ul><ul><li>All service book actions to be handled through ODLSoft (Promotion, Deputation etc) </li></ul><ul><li>Increase usage of modules </li></ul>Next Steps
  6. 6. List of Employee related Reports
  7. 7. Employee Details for a Particular Action
  8. 8. Employee Permanent & Present Address
  9. 9. Department Wise Position Details
  10. 10. Group Wise Staff Position
  11. 11. Adhoc query for Employee Details - Sample
  12. 12. General Administration OPERATIONAL <ul><li>Fast & transparent hiring process with minimum manual intervention for Booking of Conference Rooms, House allotment, Cars, Request for School (KV) transport of staff wards through Employee Self Service </li></ul><ul><li>On line updated repository of data & Integrated with Payroll </li></ul><ul><li>Transparent & online House allotment process </li></ul><ul><li>Online maintenance of Docket Register and Floor Space. </li></ul>Benefits <ul><li>GA1 & GA2 Section </li></ul><ul><li>All IGNOU Employees </li></ul>Target Audience <ul><li>General Administration </li></ul><ul><li>Staff quarters allotments & Waiting Lists </li></ul><ul><li>House & Garage Occupation/Vacation list & allotment </li></ul><ul><li>Vehicle Requisition Details </li></ul><ul><li>Transport Facility </li></ul><ul><li>Vehicle Movement & Private Charge Register </li></ul><ul><li>Vehicle Maintenance/Repair </li></ul><ul><li>Bus Pass Requisition & Generation Details </li></ul>Features <ul><li>Employees should submit House & Transport request using this module </li></ul>Next Steps
  13. 13. House Occupation by Category, by House Type etc
  14. 14. House Application Form Contd…
  15. 15. House Application Form Contd…
  16. 16. House Application Form
  17. 17. Car Booking Application Form
  18. 18. Conference Room Booking Application Form
  19. 19. Leave Management OPERATIONAL <ul><li>Leaves can be applied & tracked online </li></ul><ul><li>Automatic calculation of leave entitlements as per the government rules </li></ul><ul><li>Integration with Payroll </li></ul>Benefits <ul><li>Establishment Section </li></ul><ul><li>Academic Division </li></ul><ul><li>All IGNOU Employees </li></ul>Target Audience <ul><li>Leave Management: </li></ul><ul><li>Maintain complete leave data </li></ul><ul><li>Query leave balances </li></ul><ul><li>Apply for leaves with workflow approvals </li></ul>Features <ul><li>All employees should use this module for leave request submission & approval </li></ul>Next Steps
  20. 20. Leave Request Form
  21. 21. Leave Balance Report - Sample
  22. 22. Leave Request History - Sample
  23. 23. Benefits OPERATIONAL <ul><li>Integration with Accounts & Payroll </li></ul><ul><li>Online applications, workflow approval & recovery of the same through payroll </li></ul><ul><li>Online application & approval of IPD/OPD advance or reimbursements </li></ul>Benefits <ul><li>Establishment Section </li></ul><ul><li>All IGNOU Employees </li></ul>Target Audience <ul><li>Benefits: </li></ul><ul><li>Loans & Advances - Loans & Recovery Details </li></ul><ul><li>LTC </li></ul><ul><li>Society / Institutional Membership details </li></ul><ul><li>Governance: </li></ul><ul><li>Returns/Information/Details for Parliament Questions </li></ul><ul><li>Maintains MoM of all Board meetings </li></ul><ul><li>Expenses: </li></ul><ul><li>Apply and Track routine Medical Claims / Allowances & TA/DA calculation </li></ul>Features <ul><li>All employees to use this module for applying for LTC, Loans & Advances </li></ul><ul><li>All employees need to submit their daily claims (Conveyance, medical, etc..) using this module </li></ul>Next Steps
  24. 24. Sample Claim-Register Report
  25. 25. Payroll & Terminal Benefits (Pension) UAT signed-off <ul><li>Automatic payroll calculation integrated with Leaves, Benefits & Job data </li></ul><ul><li>Generation & Payout of Arrears </li></ul><ul><li>Tax calculation & deductions </li></ul><ul><li>Online pay slips </li></ul><ul><li>Generation of all required statutory forms/reports </li></ul><ul><li>Calculation of Pension & Gratuity as per the rules </li></ul><ul><li>Tax deduction of Pensioners </li></ul><ul><li>Easy full & final settlement </li></ul>Benefits <ul><li>Payroll Section </li></ul><ul><li>All IGNOU Employees </li></ul>Target Audience <ul><li>Payroll: </li></ul><ul><li>Salary Calculation </li></ul><ul><li>Provisional/Final Tax sheets, Form-16, Form-24 </li></ul><ul><li>Investment & Tax details </li></ul><ul><li>Arrears & Bonus </li></ul><ul><li>Terminal Benefits (Pension): </li></ul><ul><li>Calculation & Details of Pension & Gratuity </li></ul><ul><li>Calculation of average emoluments </li></ul><ul><li>Calculation of eligibility period </li></ul><ul><li>Service / Retirement gratuity </li></ul><ul><li>Monthly disbursement schedule / pattern </li></ul>Features <ul><li>Payroll for all IGNOU employees should be generated using this module </li></ul>Next Steps
  26. 26. Sample - Pay slip
  27. 27. Sample – Income Tax & Saving Details
  28. 28. Pay Bill Report
  29. 29. Bill Total Report
  30. 30. Enterprise Performance Management Solution
  31. 31. <ul><li>Overview: </li></ul><ul><li>Enterprise Performance Management is a data warehouse solution that consolidates data from different sources like Human Resources and Financials. It uses an effective tool called ‘Key Performance Indicators’ that provides a graphical analysis of management information. </li></ul><ul><li>Following KPIs have been developed for IGNOU w.r.t. Financial data: </li></ul><ul><ul><li>Percentage (%) of Fixed Assets to Total Assets </li></ul></ul><ul><ul><li>Percentage (%) of Inventory to Total Assets </li></ul></ul><ul><ul><li>Percentage (%) of Current Liability to Total Liabilities </li></ul></ul><ul><ul><li>Total Plan expenses </li></ul></ul><ul><ul><li>Total Non-Plan Expenses </li></ul></ul><ul><ul><li>Total grants from Central Government </li></ul></ul><ul><ul><li>Total grants from State Government </li></ul></ul><ul><ul><li>Percentage (%) of Academic Expenses to Total Expenses </li></ul></ul><ul><ul><li>Percentage (%) of Repairs Expenses to Total Expenses </li></ul></ul><ul><ul><li>Total Plan Receipts and Non Plan Receipts </li></ul></ul>EPM –Key Performance Indicators (KPI)
  32. 32. <ul><li>Following KPIs have been developed for IGNOU w.r.t. Human Resource data: </li></ul><ul><ul><li>Age-wise employee Analysis for different age groups </li></ul></ul><ul><ul><li> ( For ex. - 20-30, 30-40, etc…) </li></ul></ul><ul><ul><li>Qualification-wise Analysis </li></ul></ul><ul><ul><li>( For ex. - Number of employee who are Phd or post-graduate) </li></ul></ul><ul><ul><li>Gender-wise Analysis </li></ul></ul><ul><ul><li>Number of Employees in different DEPARTMENTS </li></ul></ul><ul><ul><li>Number of Employees at different LOCATIONS </li></ul></ul><ul><ul><li>Grade-wise Analysis </li></ul></ul><ul><ul><li>(For ex. – Number of Employees in GRADE ‘A’, ‘B’, ‘C’ or ‘D’) </li></ul></ul>EPM –Key Performance Indicators (KPI) (Continued)
  33. 33. Scorecard – Human Resource
  34. 34. KPIs – Human Resource
  35. 35. Scorecard – Financials
  36. 36. KPIs – Financials
  37. 37. KPIs- Budgeting
  38. 38. KPI Dashboard
  39. 39. Questions and Answers
  40. 40. Thank You <ul><ul><ul><li>TCS Confidential </li></ul></ul></ul>