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Amend 02 Amend 02 Document Transcript

  • 1. CONTRACT ID CODE P AGE OF PAGES AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT J 1 8 2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/P URCHASE REQ. NO. 5. P ROJECT NO.(If applicable) 0002 28-Apr-2009 6. ISSUED BY CODE N62645 7. ADMINISTERED BY (If other than item 6) CODE NAVAL MEDICAL LOGISTICS COMMAND 693 NEIMAN STREET See Item 6 FORT DETRICK MD 21702 8. NAME AND ADDRESS OF CONT RACT OR (No., Street, County, State and Zip Code) X 9A. AMENDMENT OF SOLICIT AT ION NO. N62645-09-R-0003 X 9B. DAT ED (SEE IT EM 11) 22-Apr-2009 10A. MOD. OF CONT RACT /ORDER NO. 10B. DAT ED (SEE IT EM 13) CODE FACILIT Y CODE 11. T HIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICIT AT IONS X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended. Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIP T OF OFFERS PRIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. 12. ACCOUNT ING AND APPROPRIAT ION DAT A (If required) 13. T HIS IT EM APPLIES ONLY T O MODIFICAT IONS OF CONT RACT S/ORDERS. IT MODIFIES T HE CONT RACT /ORDER NO. AS DESCRIBED IN IT EM 14. A. T HIS CHANGE ORDER IS ISSUED PURSUANT T O: (Specify authority) T HE CHANGES SET FORT H IN IT EM 14 ARE MADE IN T HE CONT RACT ORDER NO. IN IT EM 10A. B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT T HE ADMINIST RAT IVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN IT EM 14, PURSUANT T O T HE AUT HORIT Y OF FAR 43.103(B). C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INT O PURSUANT T O AUT HORIT Y OF: D. OT HER (Specify type of modification and authority) E. IMPORT ANT : Contractor is not, is required to sign this document and return copies to the issuing office. 14. DESCRIPT ION OF AMENDMENT /MODIFICAT ION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) The purpose of this modification is to: 1. Rrevise the NMLC w ebsite to obtain a solicitation and its amendment at Section A, paragraph 1 and Section L, paragraph 2.5d(4), from http://w w w .nmlc.med.navy.mil/aquisitions_rfp.asp to http://w w w .nmlc.med.navy.mil/DBU-RFP.html 2. Revise Section A at page 3, to provide the location for the Pre-proposal Conference at Naval Hospital Camp Pendleton as follow s: The Naval Hospital Camp Pendleton auditorium, room G094, located on the ground floor. If directions are needed upon arrival at Naval Hospital, Camp Pendleton, the help desk located at the main entrance can provide assistance. Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND T IT LE OF SIGNER (T ype or print) 16A. NAME AND T IT LE OF CONT RACT ING OFFICER (T ype or print) TEL: EMAIL: 15B. CONT RACT OR/OFFEROR 15C. DAT E SIGNED 16B. UNIT ED ST AT ES OF AMERICA 16C. DAT E SIGNED BY 28-Apr-2009 (Signature of person authorized to sign) (Signature of Contracting Officer) EXCEPT ION T O SF 30 30-105-04 ST ANDARD FORM 30 (Rev. 10-83) APPROVED BY OIRM 11-84 Prescribed by GSA FAR (48 CFR) 53.243
  • N62645-09-R-0003 0002 Page 2 of 8 SECTION SF 30 BLOCK 14 CONTINUATION PAGE SUMMARY OF CHANGES SECTION A - SOLICITATION/CONTRACT FORM The following have been modified: OTHER INFORMATION ALL OFFERORS PLEASE NOTE: The solicitation and all amendments will be posted to the NMLC website: (http://www.nmlc.med.navy.mil/DBU-RFP.html). It is the offeror’s sole responsibility to periodically check the web site for amendments and to ensure that all amendments issued prior to the closing date are acknowledged in accordance with instructions in Block 11 of the SF 33. All proposed prices for all representative quantities must be submitted on the electronic pricing worksheets posted on the NMLC website. Please note that any reformatting of the pricing worksheets may result in rejection of the offeror's entire proposal. A complete past performance, management planning and market research, and business proposal must be submitted in accordance with Section L. Additionally, see Section K for information regarding Online Certification and Representations. The blank space contained in Block 12 of the SF 33 should read 120 calendar days. Completed Volumes I, Past Performance Proposal; Volume II, Management Planning and Market Research; and Volume III, Business Proposal, shall be submitted to the address below by the closing time and date of 3:00 p.m. local time on 12 Jun 2009. Offerors who desire to hand deliver their proposals must submit a request no later than five working days prior to the anticipated submission date to the email address: Acquisitions@med.navy.mil. Attn: Code 021B. The contractor shall provide: 1) Name(s) of point of contact; 2) Phone and Fax Number; 3) Email Address; and, 4) Requested Date/Time of Delivery. The contractor can expect confirmation of their request within 3 work days of receipt with concurrence of the requested delivery date/time or an alternate delivery date/time. The contractor shall be required to make all arrangements for access to the Fort Detrick military installation. It is the Offeror's responsibility to ensure that proposals are delivered by the due date and time required. If any one proposal volume is received past the stated closing date specified in this solicitation, the entire proposal will be considered late. No further consideration will be given to any offeror who submits any of these volumes late IAW FAR 15.208(b). The address for proposal submission is: Naval Medical Logistics Command ATTN: Code 021B 693 Neiman Street Fort Detrick, MD 21702 Telephone: (301) 619-3121 FAX: (301) 619-6793 Email: Acquisitions@med.navy.mil. Attn: Code 021B Offerors SHALL NOT contact any incumbent health care workers during their official duty hours. Offerors should direct all questions regarding this requirement to the Contracting Officer. The NAICS code for this requirement is 622110. This requirement is 100% small business set-aside. The Small Business Administration (SBA) size standard for the NAICS code 622110 is $34.5M.
  • N62645-09-R-0003 0002 Page 3 of 8 NOTE: Before submitting a proposal in response to the solicitation, a prospective offeror is encouraged to investigate the potential tax consequences should they elect to perform on the resulting contract by using subcontractors, in lieu of individuals carried by their payrolls. Under this RFP, resulting contract or its task orders, the Navy does not dictate whether the individual health care workers would be classified by the successful offeror as an "independent contractor" or an "employee” for federal tax purposes. This determination shall be made solely by the offeror. If subsequent to award the successful offeror's determination is challenged, this shall be a matter to be resolved between the offeror and the Internal Revenue Service. The Navy will not consider favorably any request for the equitable adjustment to the contract upon the successful offeror's receipt of an adverse action by the IRS. It is the contractor’s responsibility to be aware of applicable federal, state, and local laws concerning wage compensation (i.e., overtime) to health care workers. In accordance with the Naval Marine Corps Acquisition Regulation Supplement (NMCARS) 5232.903, Responsibilities: For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period. A Pre-proposal Conference is scheduled at Naval Hospital Camp Pendleton, CA for 5 May 2009 at 9:00 AM, in the auditorium, room G094, located on the ground floor. If directions are needed upon arrival at Naval Hospital, Camp Pendleton, the help desk located at the main entrance can provide assistance. All offerors planning on attending this conference should send an email to Acquisitions@med.navy.mil Attn: Code 21B. Contractors are limited to sending no more than two(2) attendees to the conference. Contractors will be responsible for bringing their own copy of the solicitation. Contractors will need to provide the following information if they want access to the compound, NLT 29 April 2009 or access will not be granted. First Name Middle Name (full middle name, initials are not acceptable) Last Name SSN Date of Birth Place of Birth (city and state) Name of Company Number of Attendees If all information is not provided, we cannot request access for the individual. (End of Section A) SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS The following have been modified: INSTRUCTIONS FOR OFFERORS 1. SUBMISSION OF COST OR PRICING DATA a. It is expected that this contract will be awarded based upon a determination that there is adequate price competition; therefore, the offeror is not required to submit additional cost or price data (beyond that required by Section L.2) or to certify cost or pricing data with its proposal.
  • N62645-09-R-0003 0002 Page 4 of 8 b. If, after receipt of the proposals, the Contracting Officer determines that adequate price competition does not exist in accordance with FAR 15.403-3 and 15.403-4, the offeror shall provide other information requested to be submitted to determine fair and reasonableness of price, or certified cost or pricing data as requested by the Contracting Officer. 2. PROPOSAL CONTENT AND INSTRUCTIONS FOR PREPARATION OF PROPOSALS 2.1 Introduction and Purpose - This section specifies the format and content that offerors shall use in this Request for Proposal (RFP). The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors must submit a proposal that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided should be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Proposals shall be in the form prescribed by, and shall contain a response to, each of the areas identified in Section L.2. Any proposal which does not provide, as a minimum, that which is required in this solicitation may be determined to be substantially incomplete and not warrant any further consideration. 2.1.1 The proposal shall be submitted in three separate volumes: Volume I – Past Performance Proposal Volume II – Management Planning and Market Research Volume III – Business Proposal A complete Volume I, Past Performance, Volume II, Management Planning and Market Research Proposal and Volume III, Business Proposal shall be submitted by the closing date specified in Section A of this solicitation. If any one proposal volume is received past the stated closing date specified in this solicitation, the entire proposal will be considered late. No further consideration will be given to any offeror who submits any of these volumes late IAW FAR 15.208(b). 2.2 Past Performance Proposal. In accordance with electronic submission requirements given in this section, the offeror shall submit: (a) Volume I: Past Performance. The offeror shall submit information regarding experience performing services that are relevant to the requirements of the solicitation. Relevant services are those that closely match the scope of the solicitation’s requirements (e.g., types and numbers of healthcare workers) and that were provided within 5 years preceding the closing date of this solicitation. The past performance submission shall comprise a narrative (paragraph (1) below) and completed reference questionnaires (paragraph (2) below) received not later than the closing date of the solicitation. If the offeror proposes a subcontractor, teaming partner, mentor/protégé or other relationship, the offeror shall additionally submit the letter(s) of consent at paragraph (3) below. If the offeror possesses no relevant past performance, in lieu of the requirements in paragraphs (1) through (3) below, the offeror shall submit a statement in accordance with paragraph (4) below. (1) Narrative. The narrative shall provide an overview of relevant contracts (Government and/or private sector) held by the offeror or any key personnel, subcontractor, partner, etc. who is part of the current proposal. The narrative should include dates, locations, clinical areas, types and numbers of workers, problems encountered and their solutions, and noteworthy successes or accomplishments. The narrative should clearly describe the corporate relationships among those who provided the services, citing key responsibilities for each entity. The narrative shall be limited to five pages. (2) Reference Questionnaires. The offeror shall distribute the reference questionnaire shown at Attachment AN to not more than three points of contact who work(ed) at facilities receiving the services under contracts included in the Narrative response required in paragraph (1) above and who can attest to the type, scope, and quality of service provided. Only one completed questionnaire per contract, and an overall number of three completed questionnaires, will be accepted by the Government. The offeror shall instruct the point of contact at the
  • N62645-09-R-0003 0002 Page 5 of 8 referenced entity to return a copy of the completed questionnaire directly to the Contracting Officer at the email address shown in paragraph L.4 NOT LATER THAN THE CLOSING DATE OF THE SOLICITATION (inclusive of any closing date extensions granted via amendment). The offeror shall submit as part of their proposal a list of those entities to which a questionnaire was distributed (including name of entity, name of individual, and phone number or email address). (3) Letter(s) of Consent. If a subcontracting, teaming, partnering, mentoring or other relationship is proposed, the offeror shall submit written consent from the subcontractor, partner, etc. allowing the offeror to discuss the past performance of the subcontractor, partner, etc. with the Government. If such consent is not provided as part of the proposal submission, the past performance of the subcontractor, partner, etc. may not be considered by the Government in its evaluation. (4) IF NEITHER THE OFFEROR NOR ITS SUBCONTRACTOR(S), TEAMING PARTNER(S), ETC. POSSESS RELEVANT PAST PERFORMANCE, the offeror shall submit a statement affirming that they possess no relevant past performance. The Government is not restricted from evaluating and considering other relevant Past Performance information in its possession, such as that in automated past performance reporting systems, and may contact references for any information that comes into its possession. 2.3 Volume II: Management Planning and Market Research. In accordance with electronic submission requirements given in this section, the offeror shall submit the following: (1) The offeror shall provide a persuasive written discussion demonstrating their contract management capabilities; the discussion shall be specific to the requirements of the solicitation. The plan shall discuss the corporate personnel, by name and title, who will be responsible for contract start-up and the ongoing administration of key functional areas, such as recruitment and scheduling. The plan shall describe the range of responsibilities for each individual and should discuss how the qualifications and experience of each individual will contribute to successful contract operations. The offeror shall discuss their knowledge of the marketplaces represented in the solicitation and discuss how marketplace conditions (such as, but not limited to scarce labor categories, remote locations, or new VA medical facilities) will impact their ability to recruit and retain required health care workers. Without revealing the prices submitted in response to this solicitation, the offeror shall demonstrate their market research and discuss how they have applied their marketplace knowledge in development of their proposal. Note that the proposal will be incorporated as part of any subsequent award in Section J of the contract. If a subcontractor has been proposed, the contractor must provide a clear discussion as to how the prime contractor will comply with FAR 52.219-14. If a relationship entailing the use of another contractor is proposed, the offeror’s Technical Proposal shall clearly detail the nature of the relationship between the parties, (i.e. subcontractor, partner, etc), and shall address the responsibilities of all parties as they would relate to provision of services under the resultant contract. If a relationship entailing the use of another contractor is proposed, the offeror’s Technical Proposal shall clearly detail the nature of the relationship between the parties, (i.e. subcontractor, partner, etc), and shall address the responsibilities of all parties as they would relate to provision of services under the resultant contract. (2) Offerors are cautioned not to include any pricing or cost information in any portion of their technical proposal. Note that this exclusion does not apply to presentation of the results of the offeror's recruitment market survey or price information for past contracts. 2.4 Volume III: Business Proposal. In accordance with electronic submission requirements given in this section, the offeror shall submit the following: a. Completed Standard Form 33. b. Acknowledgment of any amendments issued by the Government prior to the receipt of proposals.
  • N62645-09-R-0003 0002 Page 6 of 8 c. SECTION K – Submit amended Representations and Certifications IAW Section K, FAR Clause 52.204-8 subparagraph (d), if applicable. d. Completed electronic pricing files containing a completed copy of Section B.12. The offeror shall submit a price for each individual Representative CLIN. All Statements of Work for the Representative CLINs are contained in Section B. 2.5 ELECTRONIC FILE SUBMISSION a. The Past Performance Proposal, Technical Proposal, and Business Proposal shall be submitted by mail or hand delivered to NMLC at Fort Detrick (using the procedures outlined in Section A of this solicitation), in electronic format as files on CD-ROMs. Files shall be in Microsoft Office for Windows format, either .doc or .xls files as specified herein. Subcontractor consent letters may be submitted as a .pdf file and included in the past performance submission. b. For the mailed CD-ROMs, two identical sets of CD-ROMs shall be submitted. Each CD-ROM shall be labeled as to the name of the offeror and the contents of the CD-ROM. c. Past Performance and Technical Proposals (Volume I and Volume II) (1) The Past Performance files shall be submitted on a Past Performance Proposal CD-ROM and the CD-ROM file shall be named: [name of offeror] Past Performance Proposal.doc. The Management Planning and Market Research file shall be submitted on a Management Planning and Market Research Proposal CD-ROM and the CD- ROM file shall be named: [name of offeror] Management Planning and Market Research Proposal.doc. (2) Each Proposal (Volume I and II) file shall be in a Microsoft Word for Windows file (.doc) with 1 inch margins all around, Times New Roman font of not less than 10 pitch. Each page of each document shall have a footer indicating the name of the offeror and “page X of Y.” (3) The sum total of the pages submitted for Volume I (Past Performance) SHALL NOT EXCEED 5 PAGES, excluding a cover letter, reference questionnaires, and letter(s) of consent. The sum total of the pages submitted for Volume II (Management Planning and Market Research) SHALL NOT EXCEED 20 PAGES, excluding a cover letter. d. Business Proposal (1) Standard Form (SF) 33. This form will be provided to the offeror electronically as part of the solicitation package. It shall be appropriately completed, signed, and mailed in hard copy or emailed. (2) Acknowledgment of any amendments. Each amendment shall be acknowledged through instructions in Block 11 of the SF 33. (3) Section K - Representations, Certifications and Other Statements of Offerors of this Solicitation. The offeror shall complete the annual representations and certifications electronically through the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. The offeror shall verify their ORCA is current, accurate, complete and applicable to this solicitation as of the date of this offer and are incorporated in this offer by reference, except for any applicable changes identified in Section K, FAR Clause 52.204-8 subparagraph (d). (4) Section B. An electronic file will be posted to the NMLC web site (http://www.nmlc.med.navy.mil/DBU- RFP.html) along with the solicitation and any amendments for downloading. The file will be named “Pricing Sheet for N62645-09-R-0003.xls”. The offeror shall complete all pricing information required on the various tabs included in the electronic file. Blue boxes designate those fields into which the offeror can enter data. The completed files shall be submitted on a Business Proposal CD-ROM. The files shall be renamed: [name of offeror] CLIN [number of CLIN] business proposal.xls. (NOTE: OFFERORS ARE CAUTIONED NOT TO CHANGE
  • N62645-09-R-0003 0002 Page 7 of 8 THE FORMAT OF THE GOVERNMENT PROVIDED ELECTRONIC FILES. THESE FILES ARE STRUCTURED TO RUN ON AN MS EXCEL MACRO. TAMPERING WITH THE FORMAT OF THE FILES MAY CAUSE SERIOUS DELAY IN THE EVALUATION PROCESS AND MAY RESULT IN AN OFFER BEING DETERMINED NON-RESPONSIVE.) e. The offeror is responsible for ensuring that submitted CD-ROMs are not physically damaged nor contain corrupted files such that they are not readable by the Government. The offeror shall ensure that the two sets of CD- ROMs are identical. 3. PROPOSAL EVALUATION a. The Past Performance evaluation factor is significantly more important than the technical evaluation factor of Management and Planning and Market Research. The combination of the Past Performance evaluation factor and the Technical evaluation factor (Management Planning and Market Research) are significantly more important than the combined Business Proposal evaluation factors (Completeness and Reasonableness). b. The Government reserves the right to award without discussions. It should be noted that award may be made to other than the lowest priced offer. Offerors are cautioned that each initial offer should contain the offeror's best terms. c. Contract awards will be based on evaluation of Past Performance, Management Planning and Market Research, and business proposals. All task orders will be awarded via Task Order Proposal Request after contract award, within the guidelines stated in Section H. All successful contract awardees will receive, at a minimum, a task order award for $25,000 during the life of these contracts. 3.1 Volume I. Past Performance Proposal Evaluation. Past Performance Proposals submitted in response to this solicitation will be evaluated in accordance with the following: a. Past Performance Information (1) The Technical Evaluation Team will first evaluate the offeror's Past Performance information to determine whether the company has relevant Past Performance. In doing so the Team will examine the age of the previous/current contracts, the range of labor categories provided, geographic location, the clinical settings in which the Past Performance occurred, and the numbers of personnel provided. (2) The Technical Evaluation Team will then evaluate the quality and quantity of the offeror's Past Performance. The Team reserves the right to contact the points of contact identified in the offeror’s proposal (e.g., reference questionnaires) for the purpose of assessing the offeror’s record of Past Performance. (3) The Technical Evaluation Team is not restricted from evaluating and considering other relevant Past Performance information in its possession and may contact references for that information. (4) Based on the relevance, quality, and quantity of the offeror’s Past Performance, the Technical Evaluation Team will assess the risk to the Government of future non-performance of solicitation requirements by the offeror. 3.2 Volume II. Technical Proposal Evaluation. Technical Proposals submitted in response to this solicitation will be evaluated in accordance with the factor: Management Planning and Market Research. a. Based on the comprehensiveness, specificity, realism, and quality of the plans, capabilities, and research demonstrated within the offeror’s proposal, the Technical Evaluation Team will assess the risk to the Government of future non-performance of solicitation requirements by the offeror.
  • N62645-09-R-0003 0002 Page 8 of 8 b. The Technical Evaluation Team will not assume that the offeror possesses any capability or knowledge unless it is specified in the proposal. 3.3 Volume III. Business Proposal Evaluation. Adequate price competition is expected for this acquisition. The Business Proposal will be evaluated with consideration to the following factors: a. COMPLETENESS. The offeror’s proposal will be examined to ensure that the Standard Form 33 has been completed; all amendments have been acknowledged; the offeror is registered in ORCA IAW Section K, FAR Clause 52.204-8; the offeror is registered in CCR IAW 52.204-7; and pricing information has been submitted for each Representative CLIN. b. REASONABLENESS. The offeror’s proposal will be examined to determine the degree to which the proposed prices compare to the prices a reasonable prudent person would expect to incur for the same or similar services. 4. QUESTIONS. Offerors must submit all questions concerning this solicitation in writing to the Contract Specialist listed below. The Naval Medical Logistics Command must receive the questions no later that 20 calendar days after the issue date (Block 5 of SF 33) of this solicitation. The Contract Specialist will answer questions that may affect offers in an amendment to the solicitation. The Contract Specialist will not disclose the source of the questions. Questions shall be referred to: Naval Medical Logistics Command ATTN: Code 021B 693 Neiman Street Fort Detrick, MD 21702-9203 Telephone: (301) 619-3121 FAX (301) 619-6793 Email: Acquisitions@med.navy.mil. In subject line reference “ATTN: CODE 021B” If you send your question via e-mail and do not receive acknowledgment of receipt by Naval Medical Logistics Command within 72 hours, you are requested to resend your question. 5. REVIEW OF AGENCY PROTESTS a. The contracting activity, Naval Medical Logistics Command, will process agency protests in accordance with the requirements set forth in FAR 33.103(d). b. Pursuant to FAR 33.103(d)(4), an agency protest may be filed directly with the appropriate reviewing authority; or a protester may appeal a decision rendered by a Contracting Officer to the appropriate reviewing authority. c. The reviewing authority for the Contracting Officer is the Director of Acquisition Management, Naval Medical Logistics Command, Code 02, 693 Neiman, Fort Detrick, MD 21702-9203. Agency procurement protests should clearly identify the initial adjudicating official, i.e., the, “Contracting Officer” or the, “Reviewing Official”. d. Offerors should note this review of the Contracting Officer’s decision will not extend GAO’s timeliness requirements. Therefore, any subsequent protest to GAO must be filed within 10 days of knowledge of initial adverse agency action. (End of Summary of Changes)