Tutorial on Environmental Management’s Performance-Based Project Management Jay E. Rhoderick Director, Office of Project O...
Project Management Within DOE <ul><li>Late 1990’s, National Research Council (NRC) conducted a study to Improve Project Ma...
DOE Acquisition Management System External Independent Review for Projects ≥ $100M External Independent Review for Project...
Project Management Within DOE (Continued) <ul><li>DOE Order 413.3A (2006) Improvements: </li></ul><ul><ul><li>Required saf...
Integrated Management Framework for EM Completion Remediation (Cleanup) Requirements (1) SITE DISCOVERY & PROBLEM DEFINITI...
Table 1 Crosswalk of Baseline Management, Project Management and Remediation Phases and Requirements   Define risk-based e...
Table 1 Crosswalk of Baseline Management, Project Management and Remediation Phases and Requirements   Final Decommissioni...
Project Management Within EM <ul><li>EM has applied project management to the entire environmental cleanup effort, not jus...
Project Management Within EM (Continued) <ul><li>Certification of EM Federal Project Directors </li></ul><ul><ul><li>58 cu...
Project Reporting Within EM <ul><li>Critical Decisions by the Acquisition Executive </li></ul><ul><ul><li>Environmental Ma...
SITE:  Savannah River Site PBS #: SR-0013     Assessment Title: Solid Waste Stabilization and Disposition Original BAC = $...
EM Project Management Systems Accomplishments <ul><li>EM has made significant improvement in project performance in FY06 <...
Summary <ul><li>DOE has had a significant culture change in the last five years in applying a more rigorous project manage...
Backup
Project Management Career Development Program Certification Requirements Matrix (Draft)
Upcoming SlideShare
Loading in...5
×

Accelerating Clean-up at Savannah River

263

Published on

Published in: Business, Technology
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
263
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
2
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Accelerating Clean-up at Savannah River

  1. 1. Tutorial on Environmental Management’s Performance-Based Project Management Jay E. Rhoderick Director, Office of Project Oversight Office of Environmental Management November 29, 2006
  2. 2. Project Management Within DOE <ul><li>Late 1990’s, National Research Council (NRC) conducted a study to Improve Project Management </li></ul><ul><li>“ Construction and environmental projects take much longer and cost about 50% more then comparable projects by other federal agencies or projects in the private sector” (NRC) </li></ul><ul><li>Improvements made by implementation of DOE Order 413.3A (2003): </li></ul><ul><ul><li>Five “Critical Decision” gates for senior management decisions on projects </li></ul></ul><ul><ul><li>Emphasis on earned value management </li></ul></ul><ul><ul><li>Safety in design </li></ul></ul><ul><ul><li>Certification of Federal Project Directors </li></ul></ul><ul><ul><li>Monthly Reporting to the Deputy Secretary on earned value for all DOE Projects </li></ul></ul>
  3. 3. DOE Acquisition Management System External Independent Review for Projects ≥ $100M External Independent Review for Projects ≥ $750M (Major Systems)
  4. 4. Project Management Within DOE (Continued) <ul><li>DOE Order 413.3A (2006) Improvements: </li></ul><ul><ul><li>Required safety reviews and safety documentation earlier in design process </li></ul></ul><ul><ul><li>Delegated independent reviews of projects less than $100M to Program Offices </li></ul></ul><ul><ul><li>Bolstered role of Integrated Project Teams </li></ul></ul><ul><ul><li>Defined specific requirements cleanup projects </li></ul></ul>
  5. 5. Integrated Management Framework for EM Completion Remediation (Cleanup) Requirements (1) SITE DISCOVERY & PROBLEM DEFINITION RESPONSE ACTION EVALUATION RESPONSE ACTION PROPOSAL RESPONSE ACTION SELECTION RESPONSE ACTION IMPLEMENTATION LONG TERM RESPONSE ACTION EM COMPLETION RESPONSE ACTION COMPLETION CLEANUP LIFE-CYCLE US DOE Project Management Requirements (2) Typical Project Life-Cycle CD0 CD1 CD2 CD3 CD4 INITIATION PHASE DEFINITION PHASE EXECUTION PHASE PERFORMANCE BASELINE( 33) CLOSEOUT & TRANSITION PHASE LONG-TERM RESPONSE ACTION AND LONG-TERM STEWARDSHIP EM Baseline Management Requirements CD0 CD1 CD2 CD3 CD4 PLANNING PHASE PERFORMANCE PHASE POST-COMPLETION PHASE DISPOSITION BASELINE (4) (1) The typical CERCLA cleanup process is shown. Other programs (e.g., RCRA, TSCA, USNRC, etc.) have a similar structure. (2) Typical structure for capital asset and line item projects. Department policy is to apply project management principles to cleanup. (3)DOE Manual 413.3-1 requires a Performance Baseline at Critical Decision 2(CD2) (4)Refer to DOE Order 430.1B regarding requirements for preparing Disposition Baseline for real property assets.
  6. 6. Table 1 Crosswalk of Baseline Management, Project Management and Remediation Phases and Requirements Define risk-based end state that is consistent with intended future use Define risk-based end state that is consistent with intended future use Define risk-based end state that is consistent with intended future use Identify Project Endpoint Draft D&D Work Plan Statement of Basis & Draft RCRA Permit Modification Proposed Plan & Draft Record of Decision Preliminary Project Execution Plan Acquisition Strategy <ul><li>Facilities Characterization Phase includes: </li></ul><ul><li>Develop Mission Alternatives </li></ul><ul><li>NEPA: CX, EA, EIS </li></ul><ul><li>Sampling and Analysis Plan </li></ul><ul><li>Characterization Workplan </li></ul><ul><li>Characterization Report </li></ul><ul><li>Develop Risk Assessments and Impacts (supplement with a project risk assessment plan) </li></ul><ul><li>Develop Preferred Alternative </li></ul><ul><li>Remedy Selection includes: </li></ul><ul><li>Engineering Evaluation/Cost Analysis </li></ul><ul><li>Draft Action Memorandum </li></ul><ul><li>RCRA Facility Investigation (RFI) includes: </li></ul><ul><li>Scoping the RFI </li></ul><ul><li>RFI: Work Plan </li></ul><ul><li>RFI: Site Characterization </li></ul><ul><li>RFI Report (supplement with a project risk assessment plan) </li></ul><ul><li>Corrective Measures Study (CMS) includes: </li></ul><ul><li>Scoping the CMS </li></ul><ul><li>CMS: Work Plan </li></ul><ul><li>CMS Report </li></ul><ul><li>Remedy Selection includes: </li></ul><ul><li>Identifying the preferred alternative </li></ul><ul><li>Statement of Basis </li></ul><ul><li>Corrective Action Plan </li></ul><ul><li>Remedial Investigation/Feasibility Study (RI/FS) includes: </li></ul><ul><li>Scoping the RI/FS </li></ul><ul><li>RI: Site Characterization </li></ul><ul><li>RI: Baseline Risk Assessment (supplement with a project risk management plan) </li></ul><ul><li>RI Report </li></ul><ul><li>FS: Development and screening of alternatives </li></ul><ul><li>FS: Detailed analysis of the alternatives </li></ul><ul><li>FS: Treatability Studies </li></ul><ul><li>FS Report </li></ul><ul><li>Remedy Selection includes: </li></ul><ul><li>Identifying the preferred alternative </li></ul><ul><li>Statement of Basis </li></ul><ul><li>Corrective Action Plan </li></ul><ul><li>Pre-Conceptual Design & Conceptual Design includes: </li></ul><ul><li>Project Risk Management Plan </li></ul><ul><li>Alternative Analysis </li></ul><ul><li>Environmental Compliance </li></ul><ul><li>Waste Management </li></ul><ul><li>Quality Assurance </li></ul><ul><li>Value Engineering </li></ul><ul><li>Safeguards & Security Plans </li></ul><ul><li>Preliminary Baseline Range includes: </li></ul><ul><li>Project Requirements </li></ul><ul><li>Alternatives Analysis Process </li></ul><ul><li>Technical Scope </li></ul><ul><li>High-Level/Summary Schedule </li></ul><ul><li>Cost Estimate Range </li></ul>Definition Phase CD-1 Approve System (Project) Requirements and Alternatives, Conceptual Design Report Establish Project & Core Team Establish Project & Core Team Establish Integrated Project Team <ul><li>Facility Assessment (Site-Wide Infrastructure Long Range Plan) </li></ul><ul><li>RCRA Facility Assess Report (RFA) </li></ul><ul><li>Federal Facility Compliance Agreement </li></ul><ul><li>Preliminary Assess/Site Inspection (PA/SI) </li></ul><ul><li>Federal Facility Agreement/ Interagency Agreement </li></ul><ul><li>Identify program performance gap </li></ul><ul><li>Identify need in terms of the mission, purpose, capability, schedule and cost goals, and operating constraints </li></ul>Initiation Phase CD-0 Approve Mission Need Planning Phase Facility Disposition RCRA CERCLA Remediation Project Management (Critical decisions may be combined as one decision.) Baseline Management
  7. 7. Table 1 Crosswalk of Baseline Management, Project Management and Remediation Phases and Requirements Final Decommissioning Report Closure Report Site Completion Report Project/Site Transfer Plan Execute the actions of the disposition baseline (DOE O 430.1B) Post D&D Monitoring if required Termination of RCRA Operating/Corrective Action Permit Transition to a RCRA Post-Closure Permit 5-Year Permit Renewal Application Deletion from National Priorities List Implement Long-Term Response Action Establish 5-Year ROD review schedule <ul><li>CD-4 accomplishes transition of completed short-term cleanup to long-term response action, institutional controls and other needed caretaker actions </li></ul><ul><li>Site/project transferred from EM to the lead Program Secretarial Office or other receiving entity </li></ul>Post-Completion Phase (No Critical Decision) Transition and Start of Long-Term Stewardship Post-Completion Phase <ul><li>Demobilization </li></ul><ul><li>D&D Final Report </li></ul><ul><li>Post Closure Monitoring if necessary </li></ul><ul><li>Field Demobilization </li></ul><ul><li>Corrective measures report </li></ul><ul><li>Operation and maintenance plan </li></ul><ul><li>Post-closure inspection and maintenance plan </li></ul><ul><li>Periodic corrective action reports </li></ul><ul><li>RCRA permits renewals </li></ul><ul><li>Field Demobilization </li></ul><ul><li>Final RA Report </li></ul><ul><li>Notice of Deletion from NPL, if required </li></ul><ul><li>Operation and Maintenance Plan </li></ul><ul><li>ROD Reviews </li></ul><ul><li>Final/Financial Closeout </li></ul><ul><li>Site/facility/system transition </li></ul><ul><li>Transition/acceptance criteria </li></ul><ul><li>Begin beneficial occupancy </li></ul><ul><li>Begin initial or full operating capability </li></ul><ul><li>Transition to LTRA </li></ul>Transition/ Closeout Phase CD-4 Approve Project Transition, Project Closeout <ul><li>Execute D&D Work Plan </li></ul><ul><li>Independent clean-up verification per the Work Plan </li></ul><ul><li>Execute CMIP </li></ul><ul><li>Independent clean-up verification per RCRA Permit/CAP </li></ul><ul><li>Execute RD/RAIP </li></ul><ul><li>Independently clean-up verification per Work Plan/ROD </li></ul>Construction Execution Phase CD-3 Approve Start of Construction (Remediation) Final CMIP Final RD/RAIP Final Project Execution Plan <ul><li>Final D&D Work Plan includes: </li></ul><ul><li>Environmental Compliance </li></ul><ul><li>Cost and Schedule </li></ul><ul><li>Waste Management </li></ul><ul><li>Environment, Safety & Health </li></ul><ul><li>Safety Analysis Report </li></ul><ul><li>Quality Assurance </li></ul><ul><li>Safeguards & Security </li></ul><ul><li>Public Participation </li></ul><ul><li>Independent Field Office and HQ Assessments </li></ul><ul><li>Final RCRA Permit Modification </li></ul><ul><li>Corrective Measure Implementation Plan includes: </li></ul><ul><li>Cost and Schedule </li></ul><ul><li>Environmental Compliance </li></ul><ul><li>Waste Management </li></ul><ul><li>Public Participation </li></ul><ul><li>Independent Field Office and HQ Assessments </li></ul><ul><li>Final ROD </li></ul><ul><li>Remedial Design/Remedial Action Implementation Plan (RC/RAIP) includes: </li></ul><ul><li>Cost and Schedule </li></ul><ul><li>Waste Management </li></ul><ul><li>Public Participation </li></ul><ul><li>Contractor/Sub-Contractor Strategies </li></ul><ul><li>Independent Field Office and HQ Assessments </li></ul><ul><li>Performance Baseline is the original baseline for the project that defines: </li></ul><ul><li>Performance parameters </li></ul><ul><li>Technical Scope </li></ul><ul><li>Schedule </li></ul><ul><li>Cost </li></ul><ul><li>Final Design includes: </li></ul><ul><li>External Independent Review (EIR) </li></ul><ul><li>Independent Project Review (IPR) </li></ul>Execution Phase CD-2 Approve Acquisition Performance Baseline, Final Design Report Performance Phase (Performance Baseline) Facility Disposition RCRA CERCLA Remediation Project Management Baseline Management
  8. 8. Project Management Within EM <ul><li>EM has applied project management to the entire environmental cleanup effort, not just capital asset projects </li></ul><ul><li>EM has 87 projects with a total project cost of ~$160 billion </li></ul><ul><li>EM’s Projects undergo rigorous External Independent Reviews </li></ul><ul><li>Review for certification of DOE contractors Earned Value Management System are conducted by Defense Contract Management Agency (DCMA) in accordance the industry guidelines and standards </li></ul><ul><ul><li>Contractor’s system is certified by DOE once all corrective actions have been completed </li></ul></ul>
  9. 9. Project Management Within EM (Continued) <ul><li>Certification of EM Federal Project Directors </li></ul><ul><ul><li>58 currently certified </li></ul></ul><ul><ul><li>25 additional by April 2007 </li></ul></ul><ul><ul><li>Levels 1 through 4 required based on the value of the project and complexity </li></ul></ul><ul><ul><li>Ongoing education of maintain certification </li></ul></ul><ul><li>EM Project Management Policy </li></ul><ul><ul><li>EM Acquisition Advisory Board (EMAAB) </li></ul></ul><ul><ul><li>Contingency Policy </li></ul></ul><ul><ul><li>Risk Management Policy and Guidance </li></ul></ul><ul><li>Federal Project Director Workshops </li></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Successes and Lessons Learned </li></ul></ul><ul><ul><li>Break-out sessions of similar projects </li></ul></ul><ul><li>Project Validations and Reporting </li></ul>
  10. 10. Project Reporting Within EM <ul><li>Critical Decisions by the Acquisition Executive </li></ul><ul><ul><li>Environmental Management Acquisition Advisory Board </li></ul></ul><ul><ul><li>Baseline Change Control </li></ul></ul><ul><li>Monthly reporting of project performance to the Deputy Secretary </li></ul><ul><li>Quarterly Progress Reviews with the Assistant Secretary for Environmental Management </li></ul><ul><li>Project closeout and reporting of Lessons Learned </li></ul>
  11. 11. SITE: Savannah River Site PBS #: SR-0013 Assessment Title: Solid Waste Stabilization and Disposition Original BAC = $2,450M (PARS Baseline) Current BAC = $1,881M (2005 GEN-2 Report + BCPs) EAC = $3,059M (2006 Project Execution Plan) Near Term Baseline = $311.8M Validated TPC (LCC): Yes _____ No __ X __ FPD: Douglas E. Hintze, (803) 208-6076 Contractor: Washington Savannah River Company LLC (WSRC) Status: Phase 3 (Pre CD-2) Project Narrative Description : Storage, treatment, and disposal of transuranic, low-level, mixed, hazardous, and sanitary waste as well as Pollution Prevention, Waste Minimization, Waste Certification, other waste management support functions, and SRS infrastructure. EARNED VALUE MANAGEMENT SAFETY PERFORMANCE Sept 2006 CPI: 1.17 SPI: 1.05 Project To Date CV = $13,353 CPI = 1.04 SV = ($22,387) SPI = 0.93 Last Six Months CV = $15,259 CPI = 1.28 SV = $8,131 SPI = 1.13 PROJECT RISK and RISK MITIGATION The updated Solid Waste Stabilization and Disposition Project Risk Management Plan (issued July 2006) documents the systematic process for assessing and managing the risks and opportunities for the project. The risk management plan identifies 14 PBS-level risks and risk handling strategies. Risk : Providing adequate drum feed to Central Characterization Project (CCP) characterization operations in FY 2007 to meet EM baseline shipping schedule and Battelle Columbus Agreement with South Carolina (Risk Event ID#009) Planned Action: Complete Low Activity drum remediation by January 2007. Risk : Nuclear Regulatory Commission (NRC) license of Transuranic Package Transporter Model III (Risk Event ID#017) Planned Actions: CBFO will fabricate (complete) and drop test (on schedule) unit by December 2006 and resubmit license application to NRC (2Q07). Large container characterization equipment is being developed and deployed by EM-21. QA Profile Injury Events LOTO Events Authorization Basis Events Near Miss Events Radiological Events Industrial Events Criticality Events Electrical Safety Events Recurring Events DARTS Rate TRC Rate Red Yellow Green Occurrence Category Category Performance Assessment QA Profile Injury Events LOTO Events Authorization Basis Events Near Miss Events Radiological Events Industrial Events Criticality Events Electrical Safety Events Recurring Events DARTS Rate TRC Rate Red Yellow Green Occurrence Category Category Performance Assessment QA Profile Injury Events LOTO Events Authorization Basis Events Near Miss Events Radiological Events Industrial Events Criticality Events Electrical Safety Events Recurring Events DARTS Rate TRC Rate Red Yellow Green Occurrence Category Category Performance Assessment QA Profile Injury Events LOTO Events Authorization Basis Events Near Miss Events Radiological Events Industrial Events Criticality Events Electrical Safety Events Recurring Events DARTS Rate TRC Rate Red Yellow Green Occurrence Category Category Performance Assessment
  12. 12. EM Project Management Systems Accomplishments <ul><li>EM has made significant improvement in project performance in FY06 </li></ul><ul><ul><li>January 2006 – 15 “red/yellow” projects </li></ul></ul><ul><ul><li>October 2006 – 3 “red/yellow” projects </li></ul></ul><ul><li>58 Certified Federal Project Directors </li></ul><ul><li>Use of industry-standard project management and business management processes </li></ul><ul><ul><li>36% of Projects have Certified EVMS </li></ul></ul>
  13. 13. Summary <ul><li>DOE has had a significant culture change in the last five years in applying a more rigorous project management structure </li></ul><ul><li>EM has applied DOE Order 413.3A to our entire portfolio </li></ul><ul><li>EM continues to complete cleanup in a safe, compliant manner with Senior management focus on controlling cost and schedule </li></ul>
  14. 14. Backup
  15. 15. Project Management Career Development Program Certification Requirements Matrix (Draft)
  1. ¿Le ha llamado la atención una diapositiva en particular?

    Recortar diapositivas es una manera útil de recopilar información importante para consultarla más tarde.

×