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  • In today’s competitive environment, integrated project management and accounting functions are critical for overall business success. But, most organizations are not able to accurately track and manage project schedule and cost status in a timely manner. The result is delayed decisions based on imprecise information that reduce company profitability and increase business risk. Discover how LMR Solutions’ SMART PSA product provides an end-to-end project management and project accounting solution. This Microsoft Office Enterprise Project Management Solution includes project scheduling and tracking, resource management, enterprise collaboration, project accounting and web-based financial analysis capabilities. SMART PSA™ enables organizations to visualize and analyze key project portfolio information in real-time empowering management to make better strategic business decisions at any time.
  • In today’s competitive environment, integrated project management and accounting functions are critical for overall business success. But, most organizations are not able to accurately track and manage project schedule and cost status in a timely manner. The result is delayed decisions based on imprecise information that reduce company profitability and increase business risk. Discover how LMR Solutions’ SMART PSA product provides an end-to-end project management and project accounting solution. This Microsoft Office Enterprise Project Management Solution includes project scheduling and tracking, resource management, enterprise collaboration, project accounting and web-based financial analysis capabilities. SMART PSA™ enables organizations to visualize and analyze key project portfolio information in real-time empowering management to make better strategic business decisions at any time.
  • Share real-time knowledge across your organization to: Improve communications and decision making. Eliminate redundancies and rework. Enhance sense of ownership though involvement. Leverage best practices and processes. Centralize project, scope and cost information to: Gain consolidated view of activities to evaluate and prioritize. Ensure activities stay aligned with strategic objectives. Maximize profits by effectively managing costs across activities. Manage schedules and resources to maximize productivity.
  • Enterprise collaboration Web-based financial analysis capabilities. SMART PSA™ enables organizations to visualize and analyze key project portfolio information in real time, empowering management to make better strategic business decisions at any time.
  • Respected industry analysts are also in favor of enterprise project management. In fact, they predict that over half of IS companies will have some sort of Portfolio Management/EPM system in place by 2006. Microsoft wants to keep you ahead of this trend by giving you the tools to make EPM a reality in your organization NOW.
  • So now, let me share with you how Microsoft has responded to the needs of our customers. The Microsoft Office EPM Solution gives you visibility, insight, and control of all projects across the enterprise . EPM involves participation from all levels of your business community ensuring that resources are not wasted on projects that return little or no value to your business. Simply put, here’s how it works: The business community consists of all stakeholders that are affected by the projects of the business. EPM allows you to view the enterprise portfolio of projects and provides you with the tools to perform critical business operations of PPM, resource mgmt, project management, and collaboration tying these in to all projects. Projects are linked to business strategy, and Project is at the foundation, supporting these activities…and your business community. Microsoft Office EPM Solution helps people gain the visibility need to make better informed decisions, optimize resources and establish repeatable processes to reduce costs, shorten time-to-market and improve quality by ensuring broad participation through familiar, integrated, easy-to-use tools.
  • Every organization has a ton of projects going on. And each stakeholder has different concerns specific to their individual roles. At the executive level (a senior level business manager), they really have some tough problems. They have a hard time seeing and prioritizing all the work that’s going on inside their company. Many executives don’t even know what work is going on inside their company. So just being able to see things is a big step in the right direction. Executives also have a hard time answering the questions “What’s the status of my top three initiatives?” If I really care about these three things over the next 18 months, how am I tracking how we are doing on those compared to other things. So, for the executive stakeholder their really interested in what we call Portfolio Management and really good rigorous reporting. And that’s something that we have invested in building into Project 2002 and 2003. For the team member, or the broad Information Worker who uses Office, these folks don’t consider themselves project managers but they want to know “hey what am I suppose to be delivering this week. How do I collaborate with that other guy in that other organization to get this thing done? I know I’m dependent on work they’re doing. How do I make sure we are on track together?” So team members are really interested more of the using the tools that they already know. They want to use Office. They want to use Outlook. They want to use Excel. To be able to get their work done and to be able to report status and collaborate on the work their supposed to do. Resource managers really want to know, “Hey, who’s available to staff our new projects. If we’ve got a whole bunch of new work to consider, who do we have that we can actually put on this work or who might we need to hire? Who’s working on what right now and what skills do they have and are those the right skills for the job?” So their very, their very interested in what we call, skills-based resource management and capacity planning. If you think about the IT manager or the IT shop for the thing we’ve heard time and time again is “Hey, how do we link this project data in with our front Office and our Back Office. How do we link it with our customer tracking system? How do we link with our financial system where we bill with or our HR system, where we store our people information.” So linkage between project data and the front and Back Office is critical. And of course it goes without saying they want to know, “Hey, what’s the easiest way to deploy and monitor these systems”. For IT managers those are some of the challenges and their obviously depending on very open and secure systems. And then finally we don’t want to forget about the folks who have been using our toolset for the longest time of course the Project Managers. At the heart of it they need to know - When are we really going to finish this thing? How much is this going to cost us? Finally, there is also deep business problem around “Are we doing a great job getting smarter and reusing our best practices when we do the same type of project again and again and again?” So that gives you a sense of some of the business challenges and the productivity challenges that have led to a tremendous amount of failure when it comes to delivering projects. One of the analysts recently published a report that said in the U.S. for IT departments over 74% of projects are failing. They’re coming in late or there coming in over budget. That’s considered a failure. We think that we have the opportunity to try to address some of these big productivity and business challenges through technology and through services and solutions to really bring that number much, much lower.
  • What are we actually delivering from the product perspective? Microsoft Project Server 2003 is built on top of Microsoft SQL Server as our database store and integrates pretty heavily with Windows Share Point Services. Project Server integrates with lots of different line of business systems such as SAP, PeopleSoft and Seibel, and is incredibly important for Project Server. Being able to have an open server architecture so that you can link all those together is pretty critical. I can’t think of many customers that are deploying Project Server 2003 who aren’t interested in linking that data with some other system. So that is absolutely core for us. We’ve got Project Server built on top of SQL and Windows SharePoint Services. For the actual end users, the people that are using the software on the desktop. For the project managers, we’ve got Project Professional 2003, that’s the 32-bit windows application that we’ve been selling for years and years. So it’s the latest version of that of course. And it’s built to work with Project Server. For the executive, and resource managers and team members, we’ve made a strategic decision, that was a tough decision, and that was we’re not going to try to sell those folks Project Pro on the desktop. Some of them will certainly buy it because there is a lot of rich functionality but our strategy is to go broad - to connect every information worker to their project data using familiar tools. So, for them we built Project Web Access, which is basically internet explorer pointed to Project Server itself. And providing them the tools and the browser and some great connectivity with Office to Project Server itself. So this is a dramatic, dramatic departure for us. It’s no longer trying to sell Project to every single person who buys Office. Right? It’s trying to show, if you use Office and you use the Browser you can connect to this Project data and you can collaborate in a much, much deeper way to be more productive give you great visibility etc…etc.. It’s a huge shift for us.
  • taken from solution offering sheet

Transcript

  • 1. Extending the Microsoft Office EPM Solution with Financial Management Capabilities Mark Virnig, Director, Products, LMR Solutions
  • 2. Agenda
    • Industry trends and challenges
    • Introducing enterprise project management
    • Key benefits of LMR Solutions SMART PSA ™
    • Issues to resolve
    • Results of deployment
    • Customer success stories
    • Microsoft ® Office EPM Solution
    • Next steps and resources
  • 3. LMR Solutions
    • Dynamic management consulting firm
      • Partnered with network of leading management consulting and software companies
      • Delivers innovative management systems and consulting services
      • Maximizes technology investments through processes that optimize use of enterprise tools
    • Closely aligned with Microsoft
      • Microsoft Certified Partner and Microsoft Office Project Partner since 2000 — developed several add-on applications
      • Expertise in developing, integrating and deploying Microsoft Windows ® SharePoint ™ Services, the Microsoft Office EPM Solution suite and an interface between Microsoft Great Plains ® and Microsoft Project Server
  • 4. Project Management Trends
    • Integrating project management and accounting functions for overall business success
    • Managing projects effectively to remain competitive in today’s business environment
    • Prioritizing projects to maximize ROI
    • Aligning projects to support strategic goals
  • 5. Project Management Challenges
    • Increasing visibility to manage projects efficiently
      • Making decisions based on imprecise information
      • M isallocating available resources
      • Delivering real-time project data to all stakeholders
      • Integrating internal project data collection systems
    • Prioritizing projects to meet strategic goals
      • Difficulty comparing actual costs to forecasts
        • Complicated project billing and timesheet management
      • Inability to gauge enterprisewide profitability across project portfolio
  • 6. Common Requests of Great Plains Users
    • Coordinate project data with accounting systems
      • Eliminate double entry of project data
      • Automate process of reporting financial records
      • Facilitate timesheet completion
    • Analyze project performance to assess and build ROI
      • Track project schedules and costs accurately
      • Understand instantly how projects align with budget expectations
    • Improve project-oriented processes
      • Manage resources efficiently
      • Promote on-time, on-budget project delivery
  • 7. Project and Accounting Collaboration Team Members Portfolio management Executive Stakeholders Project schedule and cost management Collaboration and progress reporting Resource Managers Skills-based resource management Project Managers Accounting Staff Project cost accounting
  • 8. Enterprise Project Management Builds ROI
    • Centralizes information
      • Collects organizational knowledge
      • Maximizes resource utilization
      • Streamlines resource and document management
      • Reduces time and costs across the organization
    • Provides increased business insight
      • Aligns project and organizational objectives
      • Clarifies business processes
      • Provides project portfolio management and analysis
    • Improves communication across the organization
      • Establishes best practices
      • Encourages collaboration
  • 9. SMART PSA ™
    • Great Plains
    • Project accounting - Invoicing/billing - Payroll/payables - GL, HR, AR
    Microsoft Project Server - Portfolio management - Project management - Resource management - Collect time, expense data
    • SharePoint Services
    • Knowledge management - Document management - Collaboration - Business analytics
    • SMART PSA Integration
    • Integrate processes - Share key project data - Analyze project costs
  • 10. LMR SMART PSA Solution
    • Leverages standard Microsoft architecture
      • Delivers Microsoft Office enterprise project management (EPM) and Microsoft Great Plains project accounting in a single solution
      • Reduces total cost of ownership
    • Improves visibility and collaboration
      • Ensures real-time view into entire project portfolio
      • Industry-leading project planning, scheduling and tracking tools
      • Updates teams with automated e-mail and personal home pages
      • Enables Web-based communication, including support for disconnected use
    SMART PSA™
  • 11. LMR SMART PSA Solution
    • Integrates PMO and accounting systems
      • Automates flow of cost and schedule data to accounting
        • Facilitates analysis of financial data
      • Promotes real-time data sharing
        • Enables one-time entry of project and accounting information such as project tasks, budgets, labor hours, and staffing
        • Reduces errors, saves time and money
        • Eliminates duplicate data entry
      • Provides timely and accurate billing of clients for project deliverables
        • Shortens billing cycles, improves cash flows and increases ROI
    SMART PSA™
  • 12. LMR’s SMART PSA ™ Solution
    • Improves strategic management capabilities
      • A ligns projects and resources with business objectives
      • Improves decision-making and ability to respond to change
      • Maximizes resource utilization and profitability
        • Optimizes use of specialized staff, equipment
        • Maintains on-time and on-budget project delivery
        • Anticipates and manages shortfalls in advance
    • Coordinate s timesheet processes
      • Automates data submission into Great Plains Project Accounting
      • Provides enterprisewide data consistency for time reporting
    SMART PSA™
  • 13.
    • Demo
    LMR SMART PSA Solution SMART PSA™ Demonstration LMR Solutions SMART PSA
  • 14. Key Issues to Resolve
    • Integrating disconnected financial and project management systems
    • Analyzing project portfolio profitability accurately
    • Allocating and managing resources efficiently
    • Simplifying project accounting processes
  • 15. The LMR Solutions Advantage
    • Automates information flow between project and accounting staff
    • Delivers real-time project ROI and profitability data
    • Promotes accurate and timely resource utilization
    • Provides detailed project tracking and status information
    • Improves collection and analysis of project metrics
    • Speeds project billing
    • Simplifies timesheet submission, review and approval
  • 16. LMR Solutions SMART PSA
    • Situation
      • TriTech struggled with inconsistent project and accounting information and required centralized tools to deliver increased visibility and up-to-date project cost data.
    • Business value
      • Cost and schedule overruns reduced
      • Resource utilization improved
      • Customer satisfaction increased
    • TriTech Software Systems
    • 100 employees
    • Professional services and software development firm
    • Annual revenue of $20 million
  • 17. LMR Solutions SMART PSA
    • Situation
      • Invent Now required better access to timely project schedule and cost data to deliver consistent project costs across accounting and project management systems.
    • Business value
      • Enables senior management to view and analyze all project data instantly
      • Provides centralized Web-based solution that facilitates timesheet and project reporting
      • Makes consistent data available across accounting and project management systems
    • Invent Now ®
    • Operates the National Inventors Hall of Fame
    • 100 employees
    • Annual revenue of $10 million
  • 18. EPM is Growing! “ By 2006, more than 50 percent of IS organizations will have adopted a mix of project portfolio management application services for managing team collaboration, allocating resources, and tracking utilization and costs.” - Gartner, Inc., July 2003, “Magic Quadrant for Project Portfolio Management”, Matt Light
  • 19.
    • Visibility into key initiatives and resource utilization across the organization
    • Insight into how initiatives and resources align with business objectives and performance
    • Control of projects and resources to make smart decisions as business conditions change
    The Microsoft Office EPM Solution
  • 20. Participation Across the Organization Executives Project portfolio management, reporting IT Managers Open, secure systems Project Managers Intuitive project management Resource Managers Skills-based resource management Team Members Use familiar tools to collaborate, report status How do we prioritize initiatives? What’s the status of top 3 initiatives? What am I supposed to deliver this week? Who am I supposed to work with? Can we integrate project data with business applications? Who’s available to staff new projects? Do we have the right people working on the right projects? When will we really finish, and how much will it cost? Can we reuse best practices across projects?
  • 21. Microsoft Office EPM Architecture Create enterprise project plans easily Team participation Centrally store project, resources, and reporting Project documents, issues, risks, and tasks LOB systems Get more from your IT investments More productive users
  • 22. Next Steps
    • SMART PSA One-Day Assessment
      • Needs assessment
      • Engagements start at 1 day and $1,000 + T&E
    • SMART PSA QuickStart Services
      • Implementation of a predefined set of best practices and processes
      • Engagements start at 2 weeks and $10,000 + T&E
    • SMART PSA Select Services
      • Installation and configuration of the Microsoft Office EPM Solution
      • Engagements start at 4 weeks and $20,000 + T&E
  • 23. Contact Information
    • Mark Virnig LMR Solutions [email_address]
  • 24. Resources
    • Learn more about EPM
      • http://www.microsoft.com/solutions/epm
      • http://www.microsoft.com/project
    • Register for EPM webcast series
      • http://www.ms-answers.com/epm
    • Register for Microsoft events
      • http://www.microsoft.com/usa/events
      • http://www.microsoft.com/usa/webcasts
    • Technical Resources
      • http://www.microsoft.com/technet/project
      • http://msdn.microsoft.com/project
    • Microsoft Project User Group
      • http://www.mpug.org
  • 25. © 2004 LMR Solutions. All rights reserved. SMART PSA and the SMART PSA logo are trademarks of LMR Solutions. All other products and services referenced herein are trademarks of their respective companies.