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How to easily make your IVR Visual

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“Please listen carefully as our menu options have recently changed…” …

“Please listen carefully as our menu options have recently changed…”
“Push 1 for English, para Español, marque el dos”…

How to Easily Make Your IVR VisualIt’s no secret. Your customers probably don’t like your IVR. Navigating an IVR the old fashioned way is tedious and frustrating. The result? A negative customer experience with the aim of “zeroing-out” and finding a live person. Fortunately, new technology offers you the opportunity to redefine the IVR experience for users of mobile devices, all the while preserving and utilizing your existing IVR investment. Visual IVR allows your customers to conveniently touch their way through your IVR using easy to use visual cues.

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  • 1. How to Easily Make Your IVR Visual Jacada Webinars Tuesday April 9th © 2012 Jacada, Inc. All rights reserved. 2013
  • 2. Your Reaction? “Thank you for calling. Please listen carefully as our menu options have recently changed. For billing inquiries, please press 1. For account changes, please press 2. For cancellations, please press 3. …” © 2012 Jacada, Inc. All rights reserved. 2013
  • 3. Warning Signs for your IVR The canary in the coal mine 1. Your IVR “Zero-Out” rate is more than 7% 2. When customers reach an Agent, they‟re already frustrated! 3. The percentage of call transfers inside your call center is excessive. 4. Your website is listed on sites instructing callers how to zero-out 5. You don‟t want to call your own call center! © 2012 Jacada, Inc. All rights reserved. 2013
  • 4. People don‟t hate IVR self service, They hate BAD self-service 1. 2. 3. 4. 5. You‟re forced to listen to long introductory prompts. The menu options are so long you can‟t remember which one you should have chosen The menu options are confusing…should I choose 3…no wait..2…yes 2. No clear navigation path. How do I go back? Let me try *. No…that took me back to the beginning. Why should I enter anything in here when the first thing you‟re going to do when I connect is ask me the information again? © 2012 Jacada, Inc. All rights reserved. 2013
  • 5. But isn‟t the IVR dying? Top IVR Trends and Predictions 1. Social Media will not replace the IVR 2. The demand for multi touchpoint will increase…the two “C”s 3. The next generation of IVR‟s will need to emphasize self service 4. Voice XML will become the standard. New IVR‟s already support it, legacy ones will support it. 5. People will still claim to “hate the IVR” © 2012 Jacada, Inc. All rights reserved. 2013
  • 6. Mobile doesn‟t help the problem •Customers are quickly frustrated with IVR systems •IVR does not lend itself well to the “mobile mindset” •Easier to just “zero-out” then to navigate the tree © 2012 Jacada, Inc. All rights reserved. 2013
  • 7. Goals » Channel more of these calls into an effective self service offering » When the customer calls, know more about them and what they want » Decrease the amount of „zero-outs‟ © 2012 Jacada, Inc. All rights reserved. 2013
  • 8. The solution: Visual IVR Provides an easy to use visual interface based off of your IVR, driving the proven benefits of your IVR into the mobile and web. © 2012 Jacada, Inc. All rights reserved. 2013
  • 9. Integrates to your website, too! » Many users will use the Contact link on your website » Visual IVR can be embedded in your website © 2012 Jacada, Inc. All rights reserved. 2013
  • 10. Allows “visual only” IVR extensions Supports alphanumeric data © 2012 Jacada, Inc. All rights reserved. 2013
  • 11. No repeating information © 2012 Jacada, Inc. All rights reserved. 2013
  • 12. Visual IVR Delivers a Better Experience Visual is far more efficient than listening to audio Lower numbers of “zero-outs” because people will use it Not uncommon for introductory prompt and menu to be over one minute… © 2012 Jacada, Inc. All rights reserved. 2013
  • 13. How does it work? 1 4 5 2 3 © 2012 Jacada, Inc. All rights reserved. 2013 6
  • 14. Business Case Benefits for your customer Benefits for your business Easy visual navigation Dramatically reduced costs • No listening to complete menu trees • Quick access to desired selection • Call avoidance due to less “zero outs” • Lower IVR and Telephony charges No repeating of information Reduced call times • Rich screen pop • Less customer frustration • Rich screen pop means less repeating • Better routing due to less “zero outs” Better customer service Easy implementation • Reduced call times • Reduced hold times • Reuses your existing IVR scripts • No additional scripts to maintain © 2012 Jacada, Inc. All rights reserved. 2013
  • 15. Visit www.visual-ivr.com © 2012 Jacada, Inc. All rights reserved. 2013