Content Management and Discoverability using Microsoft SharePoint Server 2010 <br />Microsoft (UK) Ltd<br />
2<br />
A conservative failure rateestimate of ECM technologies within large organizations is 50%. <br />Source: Doculabs<br />3<b...
Agenda<br />Why do we need ECM?<br />Why do ECM systems fail?<br />How can SharePoint help you?<br />4<br />
What is <br />“Enterprise Content Management?”<br />5<br />
WHY DO WE NEED ECM?<br />6<br />
Why do we need ECM?<br />“Information doubles every 1,100 days. Yet the amount of time available to deal with that informa...
Why do we need ECM?<br />Source:  Doculabs<br />8<br />
Why do we need ECM?<br />9<br />
SEC Rule 17a-3 and a-4<br />EU Data Protection Directive <br />(Directive 95/46/EC)<br />FDA CFR 21 Part 11<br />BASEL II ...
“information Privacy is the most important security concern in the enterprise, outranking malware in 2007 for the first ti...
Why do we need ECM?<br />A single email with a 1MB attachment sent to four recipients can ultimately have a 51.5MB digital...
WHY DO ECM SYSTEMS FAIL?<br />13<br />
Why do ECM Systems Fail?<br />Failure to Garner Adoption<br />Failure to Achieve Timeline Goals<br />Failure to Stay withi...
ECM Everywhere<br />15<br />
HOW CAN SHAREPOINT HELP YOU?<br />3 Es<br />16<br />
17<br />
18<br />
19<br />
20<br />
Query completion<br />Relatedsearches & people<br />Sorting on any property<br />Scrolling previews<br />Federated results...
Rate pages and content<br />0–5 star ratings<br />22<br />
Enhance out-of-box functionality with Visio & Visio Services<br />Design workflow in Visio<br />Publish,use and monitor in...
24<br />
See who is editing<br />List of Authors<br />25<br />
26<br />
Rich editing with Ribbon menus<br />Office Web applications for in-browser content editing and collaboration<br />27<br />
Access to Team sites<br />Access to Office applications<br />SharePoint Workspace Mobile<br />1-click access to documents,...
Information Rights policy is synched with SharePoint permissions<br />29<br />
30<br />
31<br />
32<br />
33<br />
34<br />
Traditional ECM<br />Content Volume<br />SharePoint<br />Content Type<br />35<br />
What the analysts say<br />Enterprise Content Management<br />Information Access Technology<br />Social Software<br />The ...
SharePoint RM Customers<br /><ul><li>28K employees over 37 countries generate millions of documents with varying retention...
54 site collections, 1700 Web sites, almost 6,000 lists containing 1.2 million items, and 1579 libraries with more than 1....
SharePoint 2010 Rapid Deployment participant
Hybrid Documentum for regulated documents and SharePoint for collaborative content management
41,000+ active SharePoint users with 1,000 top-level, cross business unit sites and 7,000 total active team sites
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Content Management And Discoverability Using Microsoft Share Point Server 2010

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Why we need Enterprise Content Management
Why ECM fails
How SharePoint can help

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Content Management And Discoverability Using Microsoft Share Point Server 2010

  1. 1. Content Management and Discoverability using Microsoft SharePoint Server 2010 <br />Microsoft (UK) Ltd<br />
  2. 2. 2<br />
  3. 3. A conservative failure rateestimate of ECM technologies within large organizations is 50%. <br />Source: Doculabs<br />3<br />
  4. 4. Agenda<br />Why do we need ECM?<br />Why do ECM systems fail?<br />How can SharePoint help you?<br />4<br />
  5. 5. What is <br />“Enterprise Content Management?”<br />5<br />
  6. 6. WHY DO WE NEED ECM?<br />6<br />
  7. 7. Why do we need ECM?<br />“Information doubles every 1,100 days. Yet the amount of time available to deal with that information remains constant: 1,440 minutes per day”<br />7<br />
  8. 8. Why do we need ECM?<br />Source: Doculabs<br />8<br />
  9. 9. Why do we need ECM?<br />9<br />
  10. 10. SEC Rule 17a-3 and a-4<br />EU Data Protection Directive <br />(Directive 95/46/EC)<br />FDA CFR 21 Part 11<br />BASEL II Accord<br />MiFID<br />US Sarbanes-Oxley Act (SOX)<br />US DOD Std. 5015.2 Electronic Records Mgt<br />HIPAA<br />ITAR<br />APRA<br />ASIC<br />Aust. FSR – CLERP 6<br />Aust. CLERP 9 Act<br />Australian Corporations Act 2001<br />New Zealand Public Records Act<br />Why do we need ECM?<br />10<br />
  11. 11. “information Privacy is the most important security concern in the enterprise, outranking malware in 2007 for the first time”<br />Personal Information Loss<br />-Sci-tech today 06/21/07<br />Ohio state government loses 269,000 confidential information of taxpayers and employees. See more…<br />IP2, National Security<br />-Sci-tech today 06/15/07 <br />A consultant from Los Alamos sent an e-mail containing highly classified, non-encrypted nuclear weapons to several board members who forwarded it to other members<br />see more…<br />Personal Information Loss<br />-www.privacyrights.org, August 2008<br />A flash drive with Social Security numbers and other personal information was removed from the unattended laptop of a state employee.<br />Source: Ohio Data Loss Scope Broadens. Sci-Tech Today.com, June 2007. http://www.sci-tech-today.com/story.xhtml?story_id=53225<br />Other high-profile incidents:<br />T.J.Maxx , 45Million PCI3 records stolen. Financial loss: $75M<br />Veterans Affairs, 26.5M PII1 records. Financial loss: $500M<br />Boeing, 382,000 PII1 records stolen. Financial loss: undetermined<br />Why do we need ECM?<br />11<br />
  12. 12. Why do we need ECM?<br />A single email with a 1MB attachment sent to four recipients can ultimately have a 51.5MB digital footprint<br />IDC - The Diverse and Exploding Digital Universe<br />http://www.emc.com/collateral/analyst-reports/diverse-exploding-digital-universe.pdf<br />12<br />
  13. 13. WHY DO ECM SYSTEMS FAIL?<br />13<br />
  14. 14. Why do ECM Systems Fail?<br />Failure to Garner Adoption<br />Failure to Achieve Timeline Goals<br />Failure to Stay within Budget<br />Source: http://www.doculabs.com/?p=707<br />14<br />
  15. 15. ECM Everywhere<br />15<br />
  16. 16. HOW CAN SHAREPOINT HELP YOU?<br />3 Es<br />16<br />
  17. 17. 17<br />
  18. 18. 18<br />
  19. 19. 19<br />
  20. 20. 20<br />
  21. 21. Query completion<br />Relatedsearches & people<br />Sorting on any property<br />Scrolling previews<br />Federated results<br />Read in Office Web Apps<br />Document thumbnails<br />21<br />
  22. 22. Rate pages and content<br />0–5 star ratings<br />22<br />
  23. 23. Enhance out-of-box functionality with Visio & Visio Services<br />Design workflow in Visio<br />Publish,use and monitor in SharePoint<br />Improve with SPD<br />Pre-release screenshots, subject to change<br />23<br />
  24. 24. 24<br />
  25. 25. See who is editing<br />List of Authors<br />25<br />
  26. 26. 26<br />
  27. 27. Rich editing with Ribbon menus<br />Office Web applications for in-browser content editing and collaboration<br />27<br />
  28. 28. Access to Team sites<br />Access to Office applications<br />SharePoint Workspace Mobile<br />1-click access to documents, sites, and colleagues<br />Create Blog posts and comments<br />28<br />
  29. 29. Information Rights policy is synched with SharePoint permissions<br />29<br />
  30. 30. 30<br />
  31. 31. 31<br />
  32. 32. 32<br />
  33. 33. 33<br />
  34. 34. 34<br />
  35. 35. Traditional ECM<br />Content Volume<br />SharePoint<br />Content Type<br />35<br />
  36. 36. What the analysts say<br />Enterprise Content Management<br />Information Access Technology<br />Social Software<br />The Magic Quadrant is copyrighted September and October, 2009 by Gartner, Inc. and is reused with permission. The Magic Quadrant is a graphical representation of a marketplace at and for a specific time period. It depicts Gartner's analysis of how certain vendors measure against criteria for that marketplace, as defined by Gartner. Gartner does not endorse any vendor, product or service depicted in the Magic Quadrant, and does not advise technology users to select only those vendors placed in the "Leaders" quadrant. The Magic Quadrant is intended solely as a research tool, and is not meant to be a specific guide to action. Gartner disclaims all warranties, express or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.<br />The Magic Quadrant graphic was published by Gartner, Inc., as part of a larger research note and should be evaluated in the context of the entire report.  The Gartner report is available upon request from Microsoft.<br />36<br />
  37. 37. SharePoint RM Customers<br /><ul><li>28K employees over 37 countries generate millions of documents with varying retention policies
  38. 38. 54 site collections, 1700 Web sites, almost 6,000 lists containing 1.2 million items, and 1579 libraries with more than 1.3 million documents
  39. 39. SharePoint 2010 Rapid Deployment participant
  40. 40. Hybrid Documentum for regulated documents and SharePoint for collaborative content management
  41. 41. 41,000+ active SharePoint users with 1,000 top-level, cross business unit sites and 7,000 total active team sites
  42. 42. SharePoint is the single ECM platform for addressing business and compliance requirements
  43. 43. 3 server farms globally, 1500 associates on the system now, and plan to have everyone (10K plus) on the system by March 2010
  44. 44. SharePoint 2010 Rapid Deployment participant</li></ul>37<br />
  45. 45. Microsoft SharePoint 2010The Business Collaboration Platform for the Enterprise and the Web<br />Hosted by Microsoft<br />Sites<br />Connect and Empower People<br />Communities<br />Composites<br />Cut Costs with a Unified Infrastructure<br />Content<br />Insights<br />Rapidly Respond to Business Needs<br />Search<br />
  46. 46. Summary<br />
  47. 47. 40<br />
  48. 48. © 2010Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.<br />41<br />

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