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Creating Filter Views
 

Creating Filter Views

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From standard, public views within a SharePoint site’s list, end-users use the filter function to drill-down to content displayed within the current view. URLs can also be generated from a filter ...

From standard, public views within a SharePoint site’s list, end-users use the filter function to drill-down to content displayed within the current view. URLs can also be generated from a filter view for further use.

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    Creating Filter Views Creating Filter Views Document Transcript

    • LINDION SERVICES Creating Filter Views FAQs, Guidelines and Procedures   Jason Howard Peterson          From standard, public views within a SharePoint site’s list, end‐users use the filter function to drill‐down to  content displayed within the current view.  URLs can also be generated from a filter view for further use. 
    • Creating Filter Views Microsoft SharePoint From standard, public views within a SharePoint site’s list, end‐users can use the filter function to drill‐down  to content displayed within the current view (content / selections from columns displayed or not displayed  within the view).  Additionally, URLs can also be generated from a filter view for further use (e.g. for  communications, linking to from performance support content, etc.).  The following instructions below will focus on the creation of one filter view from the All Content view of  LinDion Services’ Learning Catalog (using the MS‐SharePoint Category column selection) – these instructions  can be applied to any other list’s standard views.  This solution is applied to such standard views when you want to display specific list items carrying a specific  column’s selection, without having to show the actual column displayed within the view (that end‐users  would then normally filter on by themselves – this is a design approach / solution).     The attribute you want to filter on must also be viewable within the list’s standard view to begin  with, in order for you to grab the filter view URL (grouped attributes are not available for filtering) –  add the column to the view (anywhere) in order to generate the filter view URL (the column will be  removed from the view later on)        Example: Category ‘MS‐SharePoint’ from the All Content view  From the standard view, filter the newly added Category column and choose ‘MS‐SharePoint’      Creating Filter Views  Microsoft SharePoint   Page 1 of 2 Version #1 as of October 4, 2013
    • Creating Filter Views Microsoft SharePoint      Notice that your view changes, showing you only list items that contain Category ‘MS‐SharePoint’  Notice the URL from the address bar:  o lindionservices.sharepoint.com/Lists/LrngCrsCtlg/AllItems.aspx?View={41F41474‐B175‐ 4FBF‐9E69‐95E88DF53471}&FilterField1=Solution&FilterValue1=MS%2DSharePoint  In order to shorten the URL, within the address bar, delete everything from aspx? to FilterField1  (View={41F41474‐B175‐4FBF‐9E69‐95E88DF53471}&) and click Enter to refresh the view  Note that the view looks the same (which it is) and that you now have a shorter URL you can work  better with, adding this to communications, performance support content, other sites, etc.  o lindionservices.sharepoint.com/Lists/LrngCrsCtlg/AllItems.aspx?FilterField1=Solution&Filter Value1=MS%2DSharePoint        Now that we have captured the filter view URL, we’ll go ahead and remove the Category column  from displaying within the view as it is redundant – it’s being used already to bundle / group  together list items (the filter view URL previously captured will still work)    Please contact us with any questions. LinDion Services Attn.: Jason Peterson  Am Kuehlen Grund 3 65835 Liederbach  Germany       Creating Filter Views  Microsoft SharePoint Page 2 of 2 Version #1 as of October 4, 2013