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  1. 1. supporting inclusion: Accessibility Essentials 13 March Martin Cooke ILT Advisor RSC EM
  2. 2. Programme● Windows Ease of Access Centre• MS Word: Structuring documents• Adobe Reader: pdf reflow and pdf autoscroll• Using images and sound
  3. 3. ProgrammeAre you on Windows 7?if you areX if not
  4. 4. Ease of Access Centre
  5. 5. Structuring documents benefits 13 March 2012● headings and subheadings for intrinsic structure● consistency● easy to amend● accessibility benefits● ease of navigation supports VI, dyslexic etc
  6. 6. Document Map document map 13 March 2012Word has an inbuilt navigation systemIf styles have been used consistently the DocumentMap will provide a dynamic navigation or outlineNB in Office 2010 View > Navigation Pane
  7. 7. Document map
  8. 8. screenreaders 13 March 2012 pretend that you are a screen reader user. You visit a web site to findout where the biology 205 class is going to be held. This is what you hear:Table with 10 columns and 7 rows. Department Code,Class Number, Section, Max Enrollment, CurrentEnrollment, Room Number, Days, Start Time, End Time,Instructor, BIO, 100, 1, 15, 13, 5, Mon,Wed,Fri, 10:00, 11:00, Magde, 100, 2, 15, 7, 5, Tue,Thu, 11:00, 12:30,Indge, 205, 1, 15, 9, 6, Tue,Thu, 09:00, 10:30, Magde,315, 1, 12, 3, 6, Mon,Wed,Fri, 13:00, 14:00, Indge, BUS,150, 1, 15, 15, 13, Mon,Wed,Fri, 09:00, 10:00, Roberts,210, 1, 10, 9, 13, Mon,Wed,Fri, 08:00, 09:00, Rasid.
  9. 9. Adding sound files to Wordembedding sounds in Word
  10. 10. pdf accessibilityWhy use pdfs?Why would you want to convert your documents topdf ?If the doc has been correctly structured this will becarried over to the pdfAlt text for images should be added to the sourcedoc before converting to pdf
  11. 11. Adobe Reader 13 March 2012BackgroundsPersonalise font and background colour to suit your visual readingpreference.Edit > Preferences > Accessibility tabZoomEnlarge text to 6400% using the zoom function without pixilation as itbecomes larger.View > Zoom > Zoom ToReflowIf zoomed text becomes too big on the page, the reflow function will fitall the text on the screen without the need for horizontal scrollingView > Zoom > Reflow.
  12. 12. Adobe Reader 13 March 2012Auto-scrollAutomatically scroll through a document without having to useyour mouse or keyboard. View > Automatically ScrollSpeed controlled via arrow keysRead out loudreads out loud. Select voice, pitch and speed.View > Read Out Loud > Activate Read Out LoudNavigateto any part of the PDF using the bookmarks. This is similar tothe Doc Map in WordHas to be structured correctly.View > Navigation Panels > Bookmarks
  13. 13. Accessibility Essentials series Electronic Documents More Readableamend the look and feel of digital reading materials to suit you Accessible Electronic Documents with MS Worduser can amend the look and feel in a way which suits them.Font and structure techniques can improve readability
  14. 14. Accessibility Essentials seriesCreating Accessible Presentationsconcentrates on the use of Microsoft® PowerPoint. the Most of PDFscreating Portable Document Format (PDF) documents in amore accessible manner.
  15. 15. If you do nothing else as a follow up to this session please useand share this link and navigations in xerteaccessibility features of Word and Adobe Reader
  16. 16. free Pdf converters
  17. 17. free Pdf readers
  18. 18.