Structuring documents benefits 13 March 2012● headings and subheadings for intrinsic structure● consistency● easy to amend● accessibility benefits● ease of navigation supports VI, dyslexic etc
Document Map document map 13 March 2012Word has an inbuilt navigation systemIf styles have been used consistently the DocumentMap will provide a dynamic navigation or outlineNB in Office 2010 View > Navigation Pane
screenreaders 13 March 2012http://webaim.org/techniques/tables/lets pretend that you are a screen reader user. You visit a web site to findout where the biology 205 class is going to be held. This is what you hear:Table with 10 columns and 7 rows. Department Code,Class Number, Section, Max Enrollment, CurrentEnrollment, Room Number, Days, Start Time, End Time,Instructor, BIO, 100, 1, 15, 13, 5, Mon,Wed,Fri, 10:00, 11:00, Magde, 100, 2, 15, 7, 5, Tue,Thu, 11:00, 12:30,Indge, 205, 1, 15, 9, 6, Tue,Thu, 09:00, 10:30, Magde,315, 1, 12, 3, 6, Mon,Wed,Fri, 13:00, 14:00, Indge, BUS,150, 1, 15, 15, 13, Mon,Wed,Fri, 09:00, 10:00, Roberts,210, 1, 10, 9, 13, Mon,Wed,Fri, 08:00, 09:00, Rasid.
Adding sound files to Wordembedding sounds in Wordhttp://www.youtube.com/watch?v=IEcOnmCsgdM&feature=player_embedded
pdf accessibilityWhy use pdfs?Why would you want to convert your documents topdf ?If the doc has been correctly structured this will becarried over to the pdfAlt text for images should be added to the sourcedoc before converting to pdf
Adobe Reader 13 March 2012BackgroundsPersonalise font and background colour to suit your visual readingpreference.Edit > Preferences > Accessibility tabZoomEnlarge text to 6400% using the zoom function without pixilation as itbecomes larger.View > Zoom > Zoom ToReflowIf zoomed text becomes too big on the page, the reflow function will fitall the text on the screen without the need for horizontal scrollingView > Zoom > Reflow.
Adobe Reader 13 March 2012Auto-scrollAutomatically scroll through a document without having to useyour mouse or keyboard. View > Automatically ScrollSpeed controlled via arrow keysRead out loudreads out loud. Select voice, pitch and speed.View > Read Out Loud > Activate Read Out LoudNavigateto any part of the PDF using the bookmarks. This is similar tothe Doc Map in WordHas to be structured correctly.View > Navigation Panels > Bookmarks
Accessibility Essentials serieshttp://goo.gl/2A39kMaking Electronic Documents More Readableamend the look and feel of digital reading materials to suit youhttp://www.jisctechdis.ac.uk/AccessibilityEssentials/2007/AE1/index.htmlWriting Accessible Electronic Documents with MS Worduser can amend the look and feel in a way which suits them.Font and structure techniques can improve readabilityhttp://www.jisctechdis.ac.uk/AccessibilityEssentials/2007/AE2/index.html
Accessibility Essentials seriesCreating Accessible Presentationsconcentrates on the use of Microsoft® PowerPoint.http://www.jisctechdis.ac.uk/techdis/resources/detail/resources/AE3-2007Making the Most of PDFscreating Portable Document Format (PDF) documents in amore accessible manner.http://www.jisctechdis.ac.uk/techdis/resources/detail/resources/AE4-2007
If you do nothing else as a follow up to this session please useand share this linkhttp://itq.jisctechdis.ac.uk/xerte/play_6interactivity and navigations in xerteaccessibility features of Word and Adobe Reader