Exploring co-design - Jisc's new approach to innovation

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Jisc has developed a new approach to innovation called co-design. This approach involves Jisc customers and stakeholders much more closely in every stage of the innovation process from deciding which issues and opportunities to address to managing projects and ensuring institutions benefit from outputs. Jisc piloted this approach during 2013 and this session will reflect on the pilot and the projects that were included. From 2014 onwards, all Jisc innovation work will be managed using co-design. This session will allow delegates to explore the co-design approach and help shape the themes that we will focus on this year.

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Exploring co-design - Jisc's new approach to innovation

  1. 1. Exploring co-design – Jisc’s new approach to innovation
  2. 2. Wilson improvement areas »‘The portfolio is too large’ »‘The application process is opaque’ »‘Few projects are translated into live services or take too long to develop’ »‘It is important for Jisc not to see itself primarily as a research organisation or to engage in a large number of speculative projects’
  3. 3. Wilson advice to Digital Futures »Jisc activity focused on achieving large impact »Activities clearly linked to the sectors’ priorities »Services and projects… significantly reduced in number »Research and development activity focused on horizon- scanning and thought leadership
  4. 4. Co-design principles » Focused - do less better, be realistic » User-centred – evolving process, involve users in projects » Partnership – all projects co-designed, co-owned and co- implemented via an open and transparent process » Agile - a light touch approach » Experimental – taking proportionate risks, try new things
  5. 5. Decide Develop Deliver & Disperse Design Decide on themes Start projects Decide next steps Prioritise ideas Explore problems and opportunities Scope and plan projects Produce minimum viable products Customer ready products Debrief
  6. 6. Co-design steering group Theme 1 £w Theme 2 £x Theme 3 £y Theme 4 £z JLT then Jisc Board Jisc and co-design partners prepare intelligence on priorities Co-design steering group recommend themes and budgets JLT and Jisc Board approve themes and budgets Theme co- designers identify ideas & opportunities Projects are commissioned
  7. 7. What do we mean by a theme? » Make sense toVice Chancellors and Principals without additional explanation; » Is expressed as a problem, challenge or opportunity not as a project or solution; » Produce something concrete within 3 years and will continue being productive beyond that timescale; » Have solid evidence for demand or address a recognised problem.
  8. 8. Possible themes (suggested by Phil Richards) » Lifting the student number cap • This may present opportunities to rethink student record systems as models for recruiting students may change.This could directly impact the universities bottom line. » MOOCs for the masses • Many colleges and universities are interested in the possibilities offered by MOOCs.There may be benefits in offering a national MOOC platform. » Scalable approaches to Research Data and Equipment • Universities need to develop processes and services to manage research data and equipment.There may be benefits in providing some services as shared national services.
  9. 9. Over to you »On the index cards on your table please write one theme per card »On each card please write • A description of the theme in a sentence • Why you think it is important to address this theme »You have 10 minutes to do this and then we will go around the room and ask people to tell us about their themes
  10. 10. Find out more… Andy McGregor Deputy Chief InnovationOfficer a.mcgregor@jisc.ac.uk info@jisc.ac.uk jisc.ac.uk Except where otherwise noted, this work is licensed under CC-BY-NC-ND
  11. 11. Extra slides
  12. 12. Co-design pilot 2013-14 1. Access and identity management 2. National monograph strategy 3. Summer of student innovation 4. Digital student 5. Open mirror 6. Spotlight on the digital 7. Extending Knowledge Base + Five original Co-design partners: RLUK, RUGIT, SCONUL, UCISA and Jisc
  13. 13. Co-design example: Summer of student innovation 2013 “... And through the whole summer of student innovation I think you’ve really pushed the limits.You’ve brought innovation.You’ve spurred that flame of entrepreneurship within students, and that’s really important.” Robert Chokr (University of Bath) NovumSci Themes Pedagogy and teaching Research Student life #studentideas
  14. 14. Jisc Summer of Student Innovation 2014 How it works: » Create – Make a video to explain your idea » Share – Upload your video and encourage people to vote » Vote - If you hit the voting target we will consider it for funding So if you have a brainwave, come and join us for a Summer of Student Innovation: jisc.ac.uk/student-innovation
  15. 15. Co-design steering group suggested membership › Original Co-design partners – RCUK, RUGIT, SCONUL, UCISA › PVC teaching › PVC research › AoC › ETF › BUFDG › ALT › NUS
  16. 16. Retaining ‘in-year agility’
  17. 17. Annual ideas gathering Ad hoc ideas prioritisation Ideas bank 60% of projects Majority low risk 40% of projects Some medium and high risk Early explore Mid explore Late explore
  18. 18. Scaling up Co-design › Lessons learnt from Co-design pilot › Risks of scaling up – Overloading individual Co-design partners – Failing to span all Jisc impact areas › Organise under big strategic themes e.g. – Lifting the student number cap – Scalable approaches to research data, old and new › Retro-fitting existing project portfolio
  19. 19. Strategic framework impact areas Our customers Research enablement Sector and enterprise efficiency Teaching, learning & student experience Open agenda Collaboration & inter- national- isation Digital standards & policies Digital translation from other sectors/industries Institutional & academic leadership in the digital age Cyber security & access & identity manage- ment Data & analytics
  20. 20. Example – Futures pipeline layer cake New people & policy development New big data and content access Open software on demand Cloud computing capacity Identity, access and security Janet 6 network
  21. 21. Futures pipeline risk distribution High Futures projects commissioned Risk of Futures project not leading to production service Low Few Many
  22. 22. Conversion to new production Jisc services Futures pipeline Jisc product catalogue Jisc.ac.uk/membership Co-design development cycle and handover Jisc impact areas Stakeholder prioritisation Risk distribution or guidance, lessons learnt, etc.

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