Librarians' involvement with CRIS developments: the St Andrews perspective Research evaluation - is it our business?   29 ...
 
Introduction <ul><li>Strong advocate for involvement </li></ul><ul><li>Institution view: research intensive, research lead...
Summary <ul><li>History: our journey to closer co-operation </li></ul><ul><li>Where we are now </li></ul><ul><li>What we d...
History <ul><li>Repository work with ePrints: HaIRST project </li></ul><ul><li>Understanding basic issues surrounding repo...
Developing e-theses service “ The success of the current service is very dependent on key partnerships which have been est...
History <ul><li>Desire to support other types of publication activity </li></ul><ul><li>Awareness of Business improvement ...
<ul><li>Repository </li></ul><ul><li>Full text </li></ul><ul><li>Public access </li></ul><ul><li>Copyright issues </li></u...
Links with Research Expertise Database “ To establish good communication and practice in centralised and coordinated devel...
History <ul><li>RAE </li></ul><ul><li>“ Why would you need to be involved” </li></ul><ul><li>University request for staff ...
Research Policy Office Library
The story so far <ul><li>Digital Research Repository + Research Expertise database </li></ul><ul><li>Technical links betwe...
Fed Out Research Information System Bibtex, Refman Uploaded Publications REF, RCUK SFC, HESA HEI – Strategic Planning Publ...
Pure Team
Library knowledge and skills How we give to the process
Collaboration
Benefits for the Library <ul><li>Appointment Assistant Library Repository Officer </li></ul><ul><li>Key tasks: </li></ul><...
<ul><li>Pure demos to Schools </li></ul><ul><li>Opportunity for all issues to be  </li></ul><ul><li>discussed </li></ul>
Research Funding Office Wellcome Trust Open Access fund
Figure 2. The complex of AGME Y140F with ADP-β-D-mannose. Joined-up thinking
An image of the atmospheric jet stream, obtained from an idealised computer simulation, but one using extraordinary resolu...
Web presence http://biology.st-andrews.ac.uk/research.aspx#phdtheses
Supporting internal publishing
Where we are now <ul><li>Publications – full text more than doubled since launch of Pure </li></ul><ul><li>Funder mandates...
Where we are now <ul><li>CRIS provides the infrastructure </li></ul><ul><li>Research office provide direction and encourag...
Where next? <ul><li>Appetite and culture now more suitable for a managed approach </li></ul><ul><li>Use senior management ...
Images of St Andrews ©University of St Andrews Images of people ©individuals and used with permission Jeremy Upton: jeremy...
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Librarians' Involvement with CRIS Developments

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Librarians' Involvement with CRIS Developments: the St Andrews Perspective by Jeremy Upton, Deputy Director Library Services, University of St Andrews. Presentation at the Research Evaluation: Is It Our Business? The Role of Librarians in the Brave New World of Research Evaluation 29 June 2011, University of Birmingham, Edgbaston Campus.

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  • Where does the library sit? What is our role in research support? Developing links Multiple perspectives Activities
  • General observations Synergies If research intensive, want to know all we can about research Are we lucky at the moment Librarian quotation
  • General observations Synergies If research intensive, want to know all we can about research Are we lucky at the moment
  • Development of theses service Strategic drivers – making research outputs available to wider audience Library planning – improving service provision to local, national and international research community – increasing visibility of University research “ The success of the current service is very dependent on key partnerships which have been established between relevant agencies within the institution.” Library staff, supervisors, FOI, registry, Gradskills lmost entirely library driven – we chose this route as we could slot into and influence existing deposit procedures Part of international e-theses trend Close liaison with Pg Deans, policy officers, Registry staff Key champions for policy development, including Proctor Content also driven by Ethos requests – we are OA sponsor – and digitisation of most (internally) consulted print theses Targeted support to develop relationships, eg CAS Academic liaison librarians can exploit links further – research support that can help with teaching too. Postgrads very responsive and engaged with deposit process – they are the next generation of authors
  • General observations Synergies If research intensive, want to know all we can about research Are we lucky at the moment
  • Almost competitive relationship, acquiring similar data. Different motivation at that time Realised need to upscale and the potential for promoting institutional research
  • Extending content to publications from Research Expertise Database Making the Research Assessment connection was crucial – Library involvement with RAE Establishing links with BI From 2006 focus was on long-term integration of research profiles and publication data Develop DRR and ResExp in parallel “ To establish good communication and practice in centralised and coordinated development of both databases.”
  • Only ever request where budget was unlimited Knowledge of how publications can be delivered Bibliographic checking, bibliographic understanding Digital delivery, DOI’s, understand where RAE instructions on publication submission likely to end up, help with preparation
  • Integrating systems AND processes RAE as main driver - RPO need for library expertise Recognised wider service need (OA agenda) – put in context of our research culture and practice Understanding our strengths and different levels of maturity – serving current needs but gradually moving emphasis Regular meetings with RPO and library – sharing knowledge Laying foundations for CRIS procurement
  • Key that able to shape future of Cris system to push own agendas
  • The CRIS vision Joint procurement with Aberdeen Library involved in tender, demos, discussions – good achievement Recognised need for robust CRIS but also had to fit with existing infrastructure that had successful working processes REF module planned
  • Regular meetings Continuing development of Pure
  • Summary of way currently providing support: Academic liaison team Bibliographic and database knowledge Managing content and collections Contacts in the information world Culture of making information easily available Knowledge of Open Access and publishing Copyright advice, interpreting licences, negotiating with publishers External sources and networks (eg MERIT, RSP)
  • Co-ordinated blogs: another example of our traditional skills being used to benefit of research office CRIS pool – evaluation of integrating CERIF data across institutions. Also another example of exposure of research content. Possibly take some credit here as early work with how to manage outputs from research pools in Scotland
  • Strategic goal to support availability of high quality St Andrews research, encourage thinking about alternative publication models
  • Portal being prepared for public release New features eg CVs and highlights: made more attractive by inclusion of access to full text, replicate what many members of staff already do with their own person Web pages/PDF pages Visibility of all research-related data is important – allows more informed discussion Joint presentations New academic staff induction – feedback “that’s fantastic, I won’t need to set up my own web page” “I must tell my colleagues how easy it is to add full text” “I’ve just arrived and my profile is already there! This looks like a great system, and it’s good to know who to ask if I need help”
  • May at some point look at issue of central research fund for publication: us better understanding, University possible benefits every stone unturned delivers gold
  • Wellcome funded research article Close working better knowledge of Wellcome funded researchers, better opportunities to show how compliant outputs can be used to promote individual research Multiple strands of my work, ie repository, Pure, Wellcome fund, OA
  • Interaction with researchers as part of Pure team allows insight into research activity Serendipity – image from RPO blog highlighting author with articles that can be made OA
  • Surfacing content Tap in to academic paranoia about impact and competition: CRIS driver about improving awareness, promoting St Andrews research. Publications on portal and repository School web pages via web services Theses via RSS feeds Branding as a package Engaging with web services and computer officers – reuse of centralised data
  • Opportunities at events to talk about different publication models, get involved : recognition that Library has “research value” OJS – PG Art history journal; Theology in Scotland journal – content already on websites Creative writing; general Social Anthropology – academics keen to set up journals Supports the publishing process Supporting educational aspects – postgrads producing / reviewing / editing journal content
  • Don’t forget e-books
  • Letters sent to staff from RPO and Deputy Principle with strong encouragement to use Pure
  • Librarians' Involvement with CRIS Developments

    1. 1. Librarians' involvement with CRIS developments: the St Andrews perspective Research evaluation - is it our business? 29 Jun 2011 Jeremy Upton Deputy Director Library Services
    2. 3. Introduction <ul><li>Strong advocate for involvement </li></ul><ul><li>Institution view: research intensive, research lead teaching </li></ul><ul><li>Huge benefits to Library Service </li></ul><ul><li>Time when many developments seem to be coming together: </li></ul><ul><li>Open Access </li></ul><ul><li>Impact </li></ul><ul><li>Research profile </li></ul><ul><li>Digital communication </li></ul><ul><li>= Efficiencies from interacting and working together </li></ul><ul><li>Library is a natural partners as fit in with our philosophy of distribution of knowledge </li></ul>
    3. 4. Summary <ul><li>History: our journey to closer co-operation </li></ul><ul><li>Where we are now </li></ul><ul><li>What we deliver to the Research Office and Institution </li></ul><ul><li>Benefits for the Library </li></ul><ul><ul><li>Repository Assistant post </li></ul></ul>
    4. 5. History <ul><li>Repository work with ePrints: HaIRST project </li></ul><ul><li>Understanding basic issues surrounding repositories, developing key skill set </li></ul><ul><li>Re-launch of Repository activity driven by need for e-thesis service </li></ul><ul><li>Driven by academic desire for e-thesis service </li></ul><ul><li>Library shown to support an institutional research need </li></ul>
    5. 6. Developing e-theses service “ The success of the current service is very dependent on key partnerships which have been established between relevant agencies within the institution.”
    6. 7. History <ul><li>Desire to support other types of publication activity </li></ul><ul><li>Awareness of Business improvement project to develop Research Expertise Database (RED) </li></ul><ul><li>Shared understanding of value of reusing data </li></ul><ul><li>Importance of standards </li></ul>
    7. 8. <ul><li>Repository </li></ul><ul><li>Full text </li></ul><ul><li>Public access </li></ul><ul><li>Copyright issues </li></ul><ul><li>Files and content </li></ul><ul><li>Bibliographic data quality </li></ul><ul><li>Publications database </li></ul><ul><li>Research Assessment </li></ul><ul><li>Limited access </li></ul><ul><li>Reporting </li></ul><ul><li>Data gathering </li></ul><ul><li>Bibliographic data quality </li></ul>
    8. 9. Links with Research Expertise Database “ To establish good communication and practice in centralised and coordinated development of both databases.” Library Business Improvements
    9. 10. History <ul><li>RAE </li></ul><ul><li>“ Why would you need to be involved” </li></ul><ul><li>University request for staff </li></ul><ul><ul><li>Team lead by senior liaison librarian </li></ul></ul><ul><ul><li>3 other support staff </li></ul></ul><ul><ul><li>Recognition of wide range of relevant skills </li></ul></ul><ul><li>Use of repository for unpublished outputs </li></ul>
    10. 11. Research Policy Office Library
    11. 12. The story so far <ul><li>Digital Research Repository + Research Expertise database </li></ul><ul><li>Technical links between systems </li></ul><ul><li>Regular meetings between Library and data architect </li></ul><ul><li>Established relationship between Research Policy Office and Library </li></ul><ul><li>Reporting to research steering group on RAE progress and e-theses developments </li></ul><ul><li>Solid foundation for library involvement with CRIS procurement </li></ul><ul><li>Recognising need for robust system that fits existing infrastructure </li></ul><ul><li>Joint procurement with Aberdeen University </li></ul><ul><li>Shared vision, exchange of ideas </li></ul><ul><li>Rebranding of Repository: Research@St Andrews: Full text </li></ul><ul><li>Research Assessment the main (but not only) driver </li></ul>
    12. 13. Fed Out Research Information System Bibtex, Refman Uploaded Publications REF, RCUK SFC, HESA HEI – Strategic Planning Public, Media Recognition / Impact Industry / SME’s Interface Collaborations Research Pools Pulled In Student Records Grants, Projects, KT Human Resources Finance Manual Input Entered Web of Science, arXiv, PubMed… Harvested Full Text Repository Open Access Linked
    13. 14. Pure Team
    14. 15. Library knowledge and skills How we give to the process
    15. 16. Collaboration
    16. 17. Benefits for the Library <ul><li>Appointment Assistant Library Repository Officer </li></ul><ul><li>Key tasks: </li></ul><ul><ul><li>Improve and embed workflow for depositing content </li></ul></ul><ul><ul><li>Ensure funder compliance </li></ul></ul><ul><ul><li>Encourage OA and deposit of high quality outputs </li></ul></ul><ul><ul><li>Develop alternative publication models </li></ul></ul>
    17. 18. <ul><li>Pure demos to Schools </li></ul><ul><li>Opportunity for all issues to be </li></ul><ul><li>discussed </li></ul>
    18. 19. Research Funding Office Wellcome Trust Open Access fund
    19. 20. Figure 2. The complex of AGME Y140F with ADP-β-D-mannose. Joined-up thinking
    20. 21. An image of the atmospheric jet stream, obtained from an idealised computer simulation, but one using extraordinary resolution, far higher than ever used before.  The computer methods have been developed in St Andrews, and there is a proposal under development to apply these highly efficient methods to markedly improve weather forecasting and climate modelling. Photo supplied by David Dritschel Serendipity
    21. 22. Web presence http://biology.st-andrews.ac.uk/research.aspx#phdtheses
    22. 23. Supporting internal publishing
    23. 24. Where we are now <ul><li>Publications – full text more than doubled since launch of Pure </li></ul><ul><li>Funder mandates – procedures and points of communication established </li></ul><ul><li>OJS – Pilot with Art History and Theology journals, with others interested </li></ul>
    24. 25. Where we are now <ul><li>CRIS provides the infrastructure </li></ul><ul><li>Research office provide direction and encouragement </li></ul><ul><li>Library provides integrated support across wide range of areas </li></ul>
    25. 26. Where next? <ul><li>Appetite and culture now more suitable for a managed approach </li></ul><ul><li>Use senior management buy-in to CRIS to push the value of Library support for research management </li></ul><ul><li>More contacts with grants office, finance and admin staff in Schools </li></ul><ul><li>Exploring links with grant applications </li></ul><ul><li>Importing and linking funder data </li></ul><ul><li>Measuring progress and establishing evidence of success </li></ul><ul><li>Contribution of Repository and Library work to impact </li></ul><ul><li>Restructure of Library research support </li></ul>
    26. 27. Images of St Andrews ©University of St Andrews Images of people ©individuals and used with permission Jeremy Upton: jeremy.upton@st-andrews.ac.uk Janet Aucock: ja@st-andrews.ac.uk

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