JBM-HH Administrative Furlough Town Hall slides

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  • 1. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, VirginiaAdministrative Furlough Briefing for the JBM-HH Workforce Colonel Fern O. Sumpter Joint Base Commander March 19, 2013
  • 2. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Overview• Administrative vs. Shutdown Furlough• General Rules & Employee Notification• Pay – Order of Deductions• Employee Impact• Timecards and Leave• Planning• JBM-HH Fiscal Uncertainty• Qs and As
  • 3. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia What is a Furlough?• A furlough is temporary placement of employees in non-duty, non-pay status: Results from a lack of funds, a lack of work, or other non-disciplinary reasons• Administrative Furlough (what we’re potentially facing due to sequestration) - Planned event to absorb reductions necessitated by downsizing, reduced funding, lack of work, or any other budget situation other than a lapse in appropriations• Emergency or Shutdown Furlough (what we’ve faced in the past when no Continuing Resolution) - No operating funds due to lapsed appropriations - Agencies shut down all non-essential operations - Little or no lead time to plan or notify employees
  • 4. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia General Rules & Employee Notification for Administrative Furloughs• Applies to all GS and WG employees in the JBM-HH community• DoD exceptions include civilians deployed in combat zone; safety of life/property (only to prevent unacceptable risk or catastrophic gaps in safety); employees funded with NAF
  • 5. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia General Rules & Employee Notification for Administrative Furloughs (cont)• Furlough period is 23 Apr 2013 through 21 Sep 2013 – 11 pay periods or 22 weeks (176 hours total)• Union Negotiations 11 Mar 2013 through 20 March• Notification process: – Written proposed notice 30-days prior to furlough in mid- March – Employee response period 7 days – Written decision letter to employee prior to 23 Apr 2013
  • 6. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia General Rules & Employee Notification for Administrative Furloughs (cont)• 16 hours per pay period for each employee – Commands have flexibility to determine exact hours/days – Subject to local bargaining requirements• Commands are prohibited from using contract funding or premium pay (comp or overtime) to offset furloughs• Earning/working overtime, comp time, credit hours during furlough period is not permitted
  • 7. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia General Rules & Employee Notification for Administrative Furloughs (cont)• May not substitute paid leave (annual, sick, military, court, etc) or other forms of paid time off (credit hours, compensatory (comp) time, comp time travel, time off awards, etc) during furlough hours• May not volunteer to work or conduct official business during furlough hours, includes telework, working remotely or off-site, or responding with DoD-provided digital devices (BBs, laptop, cell phone, etc) - Violation of Anti-Deficiency Act - Supervisors and employees are responsible for compliance
  • 8. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Pay - Order of DeductionsApplies only when gross pay is not sufficient to permit alldeductions1. Retirement – Civil Service Retirement System (CSRS)/FederalEmployees Retirement System (FERS)2. Social Security (OASDI) tax3. Medicare tax4. Federal income tax5. Health Benefits (FEHB)6. Basic Life Insurance (FEGLI)7. State income tax8. Local income tax
  • 9. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Pay - Order of Deductions (cont)9. Collection of Debts owed to the U.S. Government (tax debt, salary overpayment, advance of travel expenses, etc)10. Court-ordered collection/debt (Child support, Alimony, etc)11. Optional benefits Health care Flexible Saving Account (FSA) Dental Vision Optional Life insurance (FEGLI) premiums Long Term Care (LTC) TSP - Loan payments, Basic Contributions, Catch-up contributions
  • 10. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Pay - Order of Deductions (cont)12. Other voluntary deductions/allotments Union Dues Charities – CFC, AER, etc Bonds Personal account allotments (savings or checking account)This only applies only when gross pay is not sufficient to permit alldeductions.
  • 11. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Employee Impact• Benefits Coverage will continue – Federal Employee Health Benefits (FEHB) – Dental and Vision (FEDVIP) – Flexible Spending Accounts (FSAs) – Long Term Care (LTC) Insurance• If paycheck insufficient - premiums will accumulate and be withheld from pay until sufficient to cover the premium or you will receive a direct bill
  • 12. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Employee Impact (cont)• Benefits (cont) – Thrift Savings Plan (TSP) • May change TSP contributions at any time on Employee Benefits Information System (EBIS) • May be able to obtain loan • TSP loan – See TSP Fact Sheet: “Effect of Nonpay Status On Your TSP Account” - Feb 2013 https://www.tsp.gov/PDF/formspubs/oc95-4.pdf
  • 13. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Timecards and Leave• Timecards - document with “KE” (furlough)• Holidays – Must be in a pay status (working, paid leave) the work day before or after to be paid for the holiday• Annual leave – Manage use or lose to prevent forfeiture (leave restoration) – Leave year ends 11 Jan 2014• Compensatory time – Aged compensatory time will continue to pay out (after 26 pay periods) if not used• Compensatory time off for Travel - Expire one year from date earned• Time Off Awards - Expire one year from date of issuance
  • 14. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Employee Planning• Ensure directorate recall rosters are up to date (furlough could be terminated)• Outside Employment – Off-duty employment must be reviewed and approved by supervisor and Cdr/Director – File in Supervisory Employee Work Folder (SEWF)• Personal – Contact institutions where you have allotments – Employee Assistance Program is available 24 hours a day, 7 days a week www.FOH4you.com or 1-800-222-0364 (Mental Health, Legal & Financial Referrals) – Army Community Services (ACS) and Airman & Family Readiness Centers provide financial counseling and assistance – Federal Employee Education and Assistance Fund www.feea.org
  • 15. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Furlough Timeline FURLOUGH Furlough: 22 days / 176 hours with no more than 16 hours 23 APR 13 - 21 SEP 13 per pay period NLT 22 APR FURLOUGH DECISION MEMO TO EMPLOYEES NLT 02 APR EMPLOYEE RESPONSE PERIOD NLT 22 MAR EMPLOYEE NOTIFICATION NLT 20 MAR UNION BARGAINING COMPLETE (Goal) 19 MAR JBM-HH WORKFORCE TOWN HALL 12 MAR LOCAL BARGAINING BEGINS AFTER CONSULTATION WITH NATIONAL UNIONS 28 FEB JBC MEETINGS WITH PARTNERS AND UNION REPS 21 FEB JBC MEETING WITH DIRECTORS20 FEB DoD NOTIFICATION TO CONGRESS; SECARMY MSG TO CIVILIAN EMPLOYEES; CONSULTATION WITH NATIONAL UNIONS 9
  • 16. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Important LinksJBM-HH Sequestration Resources:http://www.army.mil/article/96832/Sequestration_Resources/IMCOM Workforce Information:http://www.imcom.army.mil/Organization/G1Personnel.aspxTell The Commander:http://www.jbmhh.army.mil/inc/Tell%20The%20Commander.pdf
  • 17. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia JBM-HH Fiscal Uncertainty• JBM-HH, as well as all of IMCOM, is in a fundamentally different fiscalreality.• Army leaders are making the best possible decisions in the interests ofour people and Army readiness.• Joint Base Myer-Henderson Hall will be the best we can be with theresources provided.• Actions will be taken to reduce costs and financial risk across all areas.• Customer expectations will change over time – Your positive attitude andinvolvement will be a great help.
  • 18. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, Virginia Throughout the Army’s 237 year history we have faced complex challenges, butthrough leadership, innovation and a resilient work force we succeeded. We will meet these current challenges head on and remain ARMY STRONG! Army Strong! Semper Fi!
  • 19. Joint Base Myer-Henderson Hall Fort Myer, Virginia  Fort McNair, Washington D.C.  Henderson Hall USMC, VirginiaAdministrative Furlough Briefing for the JBM-HH Workforce Colonel Fern O. Sumpter Joint Base Commander March 19, 2013