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Share point summit may 2012   revised may 15th 2012

Share point summit may 2012 revised may 15th 2012



Presentation by Casey Trujillo and Ivor Davies on Tuesday May 15th 2012 at the Share

Presentation by Casey Trujillo and Ivor Davies on Tuesday May 15th 2012 at the Share



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  • CaseyAdded last bullet point for me – Social Media EnthusiastUpdated the 2nd bullet point for me.
  • Casey
  • IvorReview Agenda:SharePoint 2010 OverviewUpgrade & Migration Resources“Must Have” elements“Killer Applications”Three Audiences and PerspectivesIT ProsDevelopersEnd UsersEnd-User Readiness
  • Show the video – 4 minutes and 51 seconds
  • IvorDefining the adoption need: From Word 1.0 to Word 2003 functionality increased from 50 to 300 menu items and 100 to 1,500 commands.Explain that only about 13% of desktop software features are used (Microsoft 2003 to 2006)Customers submitted feature requests for Office 2003 – of which 80% were already present in the product (IDC – 2001)Office 2007 overhauled the user interface in all applications – introduced the ribbon (but to most it was confusing) (Microsoft – 2007 to 2010)
  • Ivor“The SharePoint Wheel”Explain the feature areas in SharePoint 2010 (explain what the features are in each area)SitesCommunitiesContentSearchInsightsComposites
  • IvorFor adoption to succeed you must consider the following:A Communications Plan – how will you communicate the project to the enterprise?A Training Plan – how will employees be trained and what methods will you consider (video / documents / online help)A Content Conversion Plan – How will you migrate existing data into SharePoint? Are you considering third-party tools to assist with the migration? Have you even investigated available tools?A User Support Plan – Once implemented, How will you support your users (Help Desk / Online Help )Have you thought about incentives and a reward plan?Do you have executive sponsorship and buy-in (this is very important in order to succeed) 4 Tips on executive sponsorship?Do you have an architecture plan (what is your server configuration / number of servers / their function – SQL / WebServer / Application Server) – Joel Olson has some great information?Do you have a governance plan? Look at the many resources available - TechNet
  • IvorExplain why killer SharePoint applications matter for adoption.People must want to USE SharePoint – just using it as a file share is not enoughEmployees must be engaged during the implementation and rolloutSharePoint should be made a part of critical business processes and workflow – they must need to use SharePoint.Why does the adoption curve look like – what is the tipping point for adoption.SharePoint will allow everyday business users to develop their own technology solutions without the need for IT (and the wait … and wait…)
  • IvorSo – How do you identify YOUR killer application?Setup internal user / focus groupsIdentify user champions in key functional areas. Who are those keen users who embrace change?Identify key executive sponsors – ones who will support and champion SharePoint 2010.Create online user surveys and get real feedback.Visit the Microsoft Experience Center.
  • Play Video – 1 minute and 14 seconds
  • IvorExplain SharePoint scorecards and dashboardsIdentify “low-hanging fruit” – pick a key performance indicator and publish it to SharePoint for executives and sponsors to see what SharePoint 2010 can do.Talk about “what’s new” in SharePoint 2010:PowerPivot (Excel 2010 and Excel Web Services)Performance Point Services (once an extra cost item now included in SharePoint 2010)Visio Services – NEW in SharePoint 2010 (create interactive flow charts / diagrams)Access Services – NEW in SharePoint 2010 (publish legacy databases to SharePoint)Business Intelligence – NEW in SharePoint 2010
  • Show the Microsoft Video on Business Intelligence – 3 minutes & 32 seconds
  • Ivor
  • IvorEnterprise Search – FAST SearchCheckout Agnes Molnar session – 10.2 (300 Advanced Track) from 4:30 to 5:45 PM for great information on how enterprise search assists in user adoption.
  • Show the video on Enterprise Search – 4 minutes & 50 seconds
  • IvorExplain what Enterprise Search can do for your adoptionHow to use SharePoint to discover and unlock hidden content in the organization and serve it for user consumption – content stored in file shares, other intranet sites or legacy portalsHow to user Enterprise Search in SharePointTIPS:Be sure to invest in search:Best betsScopesReporting
  • IvorIdea and Innovation management in SharePoint 2010:
  • IvorWhat – Solution for soliciting user feedback / responses to current corporate challengesWhy – You need employee / customer / partner engagement for NEW ideas in the pipelineHow – Drive adoption by streamlining the process for posting ideas – how to share those ideas and have user’s rate and make comments on them using SharePoint 2010.Action – Point them to the URL for innovation management solutions that leverage SharePoint 2010 (Chris Bortnik’s blog and Microsoft’s article)
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  • IvorReview the list of additional resources that are available to assist in user adoption:SharePoint 2010 Adoption Best Practices White PaperSharePoint 2010 Usage Best Practices White PaperEndUserSharepoint.com (Mark Miller) - http://www.sharepointsummit.org/Toronto/conference-day1.htm#session_5_4SharePoint Maturity ModelSharePoint 2010 User GroupsSharePoint Saturdays – Toronto on July 7th see FaceBook pageGetting Started with SharePoint 2010
  • IvorReview the list of additional resources in Social Media that are available to assist in user adoption:SharePoint 2010 Group on LinkedInSharePoint 2013 Group on LinkedInTwitter – Hashtags - #sp2010 / #sharepointFollow us on Twitter - @BrainStormInc / @IvorDavies59BrainStorm on FaceBook (Company Page)
  • IvorReview the list of additional resources that are available to assist in user adoption:SharePoint Adoption Kit – That’s Why I Use SharePoint (Microsoft Site) site contains:Show me how vVdeosSharePoint WebisodesLunch “N” Learn sessionsTemplatesTips $ Tricks PDFQuick Reference CardsPoster TemplateEmail TemplateTable Tent TemplateBest Practices PDF
  • IvorFinal Thoughts…Understand the challenges for user adoptionHave A planTraining & Communication planning is critical for success – Do your homework first then execute!Credits to Scott Jamison and Chris Bortlik for the original presentation.
  • Ivor
  • Ivor

Share point summit may 2012   revised may 15th 2012 Share point summit may 2012 revised may 15th 2012 Presentation Transcript