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Share point summit may 2012   revised may 15th 2012
 

Share point summit may 2012 revised may 15th 2012

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Presentation by Casey Trujillo and Ivor Davies on Tuesday May 15th 2012 at the Share

Presentation by Casey Trujillo and Ivor Davies on Tuesday May 15th 2012 at the Share

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  • CaseyAdded last bullet point for me – Social Media EnthusiastUpdated the 2nd bullet point for me.
  • Casey
  • IvorReview Agenda:SharePoint 2010 OverviewUpgrade & Migration Resources“Must Have” elements“Killer Applications”Three Audiences and PerspectivesIT ProsDevelopersEnd UsersEnd-User Readiness
  • Show the video – 4 minutes and 51 seconds
  • IvorDefining the adoption need: From Word 1.0 to Word 2003 functionality increased from 50 to 300 menu items and 100 to 1,500 commands.Explain that only about 13% of desktop software features are used (Microsoft 2003 to 2006)Customers submitted feature requests for Office 2003 – of which 80% were already present in the product (IDC – 2001)Office 2007 overhauled the user interface in all applications – introduced the ribbon (but to most it was confusing) (Microsoft – 2007 to 2010)
  • Ivor“The SharePoint Wheel”Explain the feature areas in SharePoint 2010 (explain what the features are in each area)SitesCommunitiesContentSearchInsightsComposites
  • IvorFor adoption to succeed you must consider the following:A Communications Plan – how will you communicate the project to the enterprise?A Training Plan – how will employees be trained and what methods will you consider (video / documents / online help)A Content Conversion Plan – How will you migrate existing data into SharePoint? Are you considering third-party tools to assist with the migration? Have you even investigated available tools?A User Support Plan – Once implemented, How will you support your users (Help Desk / Online Help )Have you thought about incentives and a reward plan?Do you have executive sponsorship and buy-in (this is very important in order to succeed) 4 Tips on executive sponsorship?Do you have an architecture plan (what is your server configuration / number of servers / their function – SQL / WebServer / Application Server) – Joel Olson has some great information?Do you have a governance plan? Look at the many resources available - TechNet
  • IvorExplain why killer SharePoint applications matter for adoption.People must want to USE SharePoint – just using it as a file share is not enoughEmployees must be engaged during the implementation and rolloutSharePoint should be made a part of critical business processes and workflow – they must need to use SharePoint.Why does the adoption curve look like – what is the tipping point for adoption.SharePoint will allow everyday business users to develop their own technology solutions without the need for IT (and the wait … and wait…)
  • IvorSo – How do you identify YOUR killer application?Setup internal user / focus groupsIdentify user champions in key functional areas. Who are those keen users who embrace change?Identify key executive sponsors – ones who will support and champion SharePoint 2010.Create online user surveys and get real feedback.Visit the Microsoft Experience Center.
  • Play Video – 1 minute and 14 seconds
  • IvorExplain SharePoint scorecards and dashboardsIdentify “low-hanging fruit” – pick a key performance indicator and publish it to SharePoint for executives and sponsors to see what SharePoint 2010 can do.Talk about “what’s new” in SharePoint 2010:PowerPivot (Excel 2010 and Excel Web Services)Performance Point Services (once an extra cost item now included in SharePoint 2010)Visio Services – NEW in SharePoint 2010 (create interactive flow charts / diagrams)Access Services – NEW in SharePoint 2010 (publish legacy databases to SharePoint)Business Intelligence – NEW in SharePoint 2010
  • Show the Microsoft Video on Business Intelligence – 3 minutes & 32 seconds
  • Ivor
  • IvorEnterprise Search – FAST SearchCheckout Agnes Molnar session – 10.2 (300 Advanced Track) from 4:30 to 5:45 PM for great information on how enterprise search assists in user adoption.
  • Show the video on Enterprise Search – 4 minutes & 50 seconds
  • IvorExplain what Enterprise Search can do for your adoptionHow to use SharePoint to discover and unlock hidden content in the organization and serve it for user consumption – content stored in file shares, other intranet sites or legacy portalsHow to user Enterprise Search in SharePointTIPS:Be sure to invest in search:Best betsScopesReporting
  • IvorIdea and Innovation management in SharePoint 2010:
  • IvorWhat – Solution for soliciting user feedback / responses to current corporate challengesWhy – You need employee / customer / partner engagement for NEW ideas in the pipelineHow – Drive adoption by streamlining the process for posting ideas – how to share those ideas and have user’s rate and make comments on them using SharePoint 2010.Action – Point them to the URL for innovation management solutions that leverage SharePoint 2010 (Chris Bortnik’s blog and Microsoft’s article)
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  • IvorReview the list of additional resources that are available to assist in user adoption:SharePoint 2010 Adoption Best Practices White PaperSharePoint 2010 Usage Best Practices White PaperEndUserSharepoint.com (Mark Miller) - http://www.sharepointsummit.org/Toronto/conference-day1.htm#session_5_4SharePoint Maturity ModelSharePoint 2010 User GroupsSharePoint Saturdays – Toronto on July 7th see FaceBook pageGetting Started with SharePoint 2010
  • IvorReview the list of additional resources in Social Media that are available to assist in user adoption:SharePoint 2010 Group on LinkedInSharePoint 2013 Group on LinkedInTwitter – Hashtags - #sp2010 / #sharepointFollow us on Twitter - @BrainStormInc / @IvorDavies59BrainStorm on FaceBook (Company Page)
  • IvorReview the list of additional resources that are available to assist in user adoption:SharePoint Adoption Kit – That’s Why I Use SharePoint (Microsoft Site) site contains:Show me how vVdeosSharePoint WebisodesLunch “N” Learn sessionsTemplatesTips $ Tricks PDFQuick Reference CardsPoster TemplateEmail TemplateTable Tent TemplateBest Practices PDF
  • IvorFinal Thoughts…Understand the challenges for user adoptionHave A planTraining & Communication planning is critical for success – Do your homework first then execute!Credits to Scott Jamison and Chris Bortlik for the original presentation.
  • Ivor
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Share point summit may 2012   revised may 15th 2012 Share point summit may 2012 revised may 15th 2012 Presentation Transcript