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LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
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LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014

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My presentation at SharePoint Saturday Toronto on Saturday July 12th 2014 at Microsoft Canada.

My presentation at SharePoint Saturday Toronto on Saturday July 12th 2014 at Microsoft Canada.

Published in Technology
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Transcript

  • 1. Ivor Davies – Systems Analyst
  • 2. §  Established in 1927 by Lieutenant Governor William Donald Ross. §  It is the single largest purchaser of beverage alcohol in the world. §  Has over 634 stores in the province of Ontario with 219Agency Stores in smaller communities. §  LCBO’s net sales in 2012-2013 was $4.89 Billion. §  Transferred over $13.7 Billion to the OntarioTreasury during the last 10 fiscal years. §  Returned $1.7 Billion in profit to the Ontario Government in the last fiscal year. §  Total number of products available in 2012 to 2013 was 17,615. §  www.lcbo.com and www.vintages.com are the main websites.
  • 3. §  10Years of SharePoint experience §  23Years of ITwork with the LCBO – Ontario (32 years with company) §  Seasoned ITProfessional in SharePoint / Project Server / Microsoft Office / Virtualization §  Classified as a SharePoint "Specialist" onKlout with over 1300 Twitter followers, 11,000 Pinterest followers and over 2,800 LinkedIn connections. §  Introduced SharePoint and Project Server to the LCBO back in 2003. §  Has been identified as one of theTop 100 SharePoint Influencers (out of 15,000) according to http://www.scratchmm.com/sharepoint/community-vote
  • 4. §  §  §  §  §  §  §  §  § 
  • 5. §  §  §  •  •  •  •  • 
  • 6. §  §  §  §  §  8
  • 7. §  §  §  §  9
  • 8. 10
  • 9. 11
  • 10. §  §  §  §  §  13
  • 11. 1 5
  • 12. §  §  §  §  §  §  16
  • 13. 1 7
  • 14. §  Governance is about taking action to help your organization organize, optimize, and manage your systems and resources.
  • 15. §  never static living breathing process §  adaptable needs of your business
  • 16. Home Page Functional Areas Divisions – “Public” Departments – “Public” Team Sites Personal Sites – My Sites / My Store “PUBLIC” SITES: Open to all employees TEAM SITES: Generally open to team members Tightly controlled, formal governance Looser control, less formal governance Some control, some formal governance “PRIVATE” SITES: Open to business group members 2 2 “From Susan Hanley www.susanhanley.com”
  • 17. §  §  §  §  §  §  §  §  §  §  §  §  §  24
  • 18. §  §  Improve collaboration throughout the organization §  Share best practices amongst the user community §  Replace shared drives & email attachments §  §  Easier access to information §  Move work between business entities §  “One stop shop" for authoritative information §  Improve the "time to talent" §  Capture knowledge of retiring employees 25 Governance Plan Must have a Clear Vision…
  • 19. 1.  2.  3.  4.  5.  6.  7.  8.  9.  26 Governance Plan should define decisions…
  • 20. §  §  §  §  §  Site sprawl §  Unfettered content §  Process lawlessness Why are we talking about Governance?
  • 21. Executive Working Vision User adoption Training IT & Business Operation Support Development 29
  • 22. §  §  §  §  §  §  30 The Executive Team:
  • 23. §  §  Operations §  Support §  Development 31 The Working Team:
  • 24. §  §  §  §  34
  • 25. •  •  •  •  •  •  •  •  •  •  3 5 Table of Contents…
  • 26. 36
  • 27. 37
  • 28. 38
  • 29. §  §  Dilemma – How do we get our content managers to read and agree to such a large document? §  consumable §  §  Searchable §  Accessible 40
  • 30. 41 Governance Home Page
  • 31. 42 Application Usage Policies – Use of Corporate Site
  • 32. 43 LCBO Portal Roles & Responsibilities
  • 33. 44 Frequently Asked Questions…
  • 34. §  §  §  §  §  §  §  §  §  §  To Sum it up…Create strong partnerships and a good communication plan. 46 So – What did we learn from our experience?
  • 35. Key Points to remember… §  §  §  §  §  §  §  47
  • 36. §  http://technet.microsoft.com/en-us/library/cc789336.aspx §  http://technet.microsoft.com/en-us/library/ff848257.aspx §  http://www.microsoft.com/download/en/details.aspx?id=23613 §  Good SharePoint Resources…
  • 37. §  http://blogs.msdn.com/SharePoint/archive/2006/12/13/management- and-governance-resources.aspx §  http://technet.microsoft.com/en-us/library/cc263356(office.14).aspx §  http://technet.microsoft.com/en-us/library/ee519603(office.14).aspx References:
  • 38. §  http://technet.microsoft.com/en-us/library/ee424403(office.14).aspx §  http://technet.microsoft.com/en-us/library/ee424402(office.14).aspx §  http://technet.microsoft.com/en-us/library/cc262706.aspx References (continued):
  • 39. §  http://www.linkedin.com/groups/SharePoint-2010-1869506? trk=myg_ugrp_ovr §  http://www.linkedin.com/groups?gid=3854668&trk=myg_ugrp_ovr §  §  §  http://www.topsharepoint.com/50-must-follow-tweeters-for-sharepoint- enthusiasts §  §  Additional Resources On Social Media:
  • 40. Thanks to our sponsors!
  • 41. Connect. Collaborate. Share. Toronto SharePoint Users Group http://www.meetup.com/TorontoSPUG/ Toronto SharePoint Business Users Group http://www.meetup.com/TSPBUG/ SharePoint Saturday Toronto http://spbuzz.it/spstoyam
  • 42. §  § 
  • 43. §  §  §  §  §