Presented by:                                                                             Natalia Nedel                   ...
How to do Business with the                                               United Nations (UN)                  A. Overview...
A. OverviewPDF created with pdfFactory trial version www.pdffactory.com
Overview               §      The United Nations is made up of a variety of organizational                      entities: ...
§    United Nations Development Programme (UNDP)                Major goods/services: Telecommunications, electrical, labo...
§ Food and Agriculture Organization (FAO)             Major goods and services: Chemicals, Grain mill products, starches &...
Identify Relevant Agencies                                            http://www.ungm.org/Info/Publications.aspxPDF create...
PDF created with pdfFactory trial version www.pdffactory.com
PDF created with pdfFactory trial version www.pdffactory.com
Useful General Addresses                     www.iaea.org                              International Atomic Energy Agency ...
Overview                  EACH ORGANISATION……                  §      has its own specific requirements for goods and serv...
Statistics (UN procurement system)PDF created with pdfFactory trial version www.pdffactory.com
Total UN Procurement of Goods and Services (UN System) 2010PDF created with pdfFactory trial version www.pdffactory.com
Major Items procured by the UN procurement system                                           Goods                         ...
How to Identify Business OpportunitiesPDF created with pdfFactory trial version www.pdffactory.com
Pre-registration – Are you ready to supply to the UN (1/2)                      UN market knowledge                       ...
Pre-registration – Are you ready to supply to the UN (2/2)                §      Country knowledge, after sales services  ...
PDF created with pdfFactory trial version www.pdffactory.com
UNGM Tender Alert Service               §      Value-added service offered by UNGM               §      Online and easy su...
Registration and Post registration process               §      Registration with the UNGM               §      Continue U...
Post registration process                 Bid according to tender documents & instructions                        §     Ad...
Overview of UN Procurement System ProceduresPDF created with pdfFactory trial version www.pdffactory.com
Common Guidelines for UN Procurement system                  Procurement activities of the UN system are based on the foll...
UN Vendor Sourcing                    § Competitive suppliers of previous procurement exercises                    § Past ...
Expression of Interest and Types of Solicitation                 § Expression of Interest (EOI)                 § Request ...
Thresholds/Award for types of solicitation             §      Up to [40,000 USD]                    Local, informal, simpl...
Bid Evaluation Criteria (not exhaustive list)                 § Acceptance of UN payment terms, terms & conditions, contra...
Common General Terms & Conditions               §      UN General Clauses Conditions of Contracts (2008) for Goods,       ...
B. United Nations Secretariat                        Procurement Division (PD)                              Entebbe, Ugand...
Key Features of the UN Secretariat                      § Generalist procurement organization                      § World...
The United Nations Secretariat - Area of operation                                                     NYC                ...
The United Nations Procurement Service         Types of Equipment, Goods and Services Procured                  New York H...
Procurement Trend                                               2003-2010 (UN Secretariat)                                ...
Business Placed with Israeli Suppliers 2007-2011 (in US $ Millions)                                    25                 ...
Procurement Division                                         Major Goods and Services Purchased in 2011 in Millions (US$) ...
Bid & Vendor Review              The United Nations Secretariat Procurement Division is committed to the              cont...
www.un.org/depts/ptdPDF created with pdfFactory trial version www.pdffactory.com
SAMPLE OF EXPRESSION OF INTEREST (EOI) FORMPDF created with pdfFactory trial version www.pdffactory.com
UNPD’s Regional Procurement Office (RPO), Entebbe, Uganda                     §     Established to create peacekeeping pro...
UN Capital Master Plan (CMP) – Business Opportunities                     §     Renovation of the United Nations New York ...
“                                   C. UN Global CompactPDF created with pdfFactory trial version www.pdffactory.com
The UN Global Compact              Ten Principles:              1.  Business should support and respect the protection of ...
http://careers.un.org                                       D. CAREERS AT THE UNPDF created with pdfFactory trial version ...
Searching for job openings                             http://careers.un.orgPDF created with pdfFactory trial version www....
Available Opportunities               •    Internationally-Recruited                      o   Individual /Generic Vacancy ...
UN Procurement Mobile App for iOS, Android and BlackBerry                     §     Real-Time access to business opportuni...
Thank You and Good LuckPDF created with pdfFactory trial version www.pdffactory.com
Any questions ?PDF created with pdfFactory trial version www.pdffactory.com
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Doing Business With the United Nations

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Doing Business With the United Nations

  1. 1. Presented by: Natalia Nedel Chief, Peacekeeping Procurement Section United Nations Secretariat Procurement Division 16 April 2012 DOING BUSINESS WITH THE UNITED NATIONS (UN)PDF created with pdfFactory trial version www.pdffactory.com
  2. 2. How to do Business with the United Nations (UN) A. Overview of the United Nations Procurement System UN Procurement Statistics How to Identify Business Opportunities General UN Procurement Procedures B. United Nations Secretariat Procurement Division C. The UN Global Compact D. How to Identify Career Opportunities with the UN E. Your questions and more info….PDF created with pdfFactory trial version www.pdffactory.com
  3. 3. A. OverviewPDF created with pdfFactory trial version www.pdffactory.com
  4. 4. Overview § The United Nations is made up of a variety of organizational entities: § Funds & Programmes § Specialised Agencies, § Secretariat: UNHQs, Offices Away From Headquarters, commissions, tribunals and field peacekeeping missions. § Each organization has a distinct and separate mandate covering the political, economic, social, scientific, humanitarian, and technical fields.PDF created with pdfFactory trial version www.pdffactory.com
  5. 5. § United Nations Development Programme (UNDP) Major goods/services: Telecommunications, electrical, laboratory and agricultural equipment, Medical supplies and equipment, Water supply systems, Pharmaceuticals, Educational, training and social services § United Nations Children’s Fund (UNICEF) Major goods/services: Vaccines/biologicals, Pharmaceuticals, Educational supplies Medical supplies and equipment, Water and sanitation, Bed nets § World Food Programme (WFP) Major goods/services: Food, Transport, Warehousing and Logistics, Vehicles, IT Equipment, Communication Equipment UN Funds & ProgrammesPDF created with pdfFactory trial version www.pdffactory.com
  6. 6. § Food and Agriculture Organization (FAO) Major goods and services: Chemicals, Grain mill products, starches & starch products, Agricultural produce, Machinery, special purpose, Transport equipment, Animals and animal products § World Health Organization (WHO) Major goods and services: Pharmaceutical products & Vaccines, X- ray/Radiological apparatus, Administrative supplies, office furniture, Laboratory supplies, equipment and instruments, Medical and surgical equipment, Transport ,HIV Test Kits, Dental instruments and appliances UN Specialized AgenciesPDF created with pdfFactory trial version www.pdffactory.com
  7. 7. Identify Relevant Agencies http://www.ungm.org/Info/Publications.aspxPDF created with pdfFactory trial version www.pdffactory.com
  8. 8. PDF created with pdfFactory trial version www.pdffactory.com
  9. 9. PDF created with pdfFactory trial version www.pdffactory.com
  10. 10. Useful General Addresses www.iaea.org International Atomic Energy Agency www.ilo.org International Labour Organisation www.intracen.org International Trade Centre www.unesco.org UN Educational, Scientific and Cultural Organization www.unfpa.org UN Populations Fund www.unhcr.ch UN High Commissioner for Refugees www.unicef.org UN Children’s Fund www.unido.org UN Industrial Development Organisation www.unops.org UN Office for Project Services www.undp.org UN Development Program www.un.org UN Secretariat www.unrwa.org UN Relief and Works Agency www.wfp.org World Food Programme www.wipo.int World Intellectual Property Organisation www.fao.org Food and Agricultural Organization www.itu.int International Telecommunications Union www.ifad.org International Fund for Agricultural Development www.uneca.org United Nations Economic Commission for AfricaPDF created with pdfFactory trial version www.pdffactory.com
  11. 11. Overview EACH ORGANISATION…… § has its own specific requirements for goods and services § may conduct its own procurement activities § follows, in general, common principles for procurement rules and regulations § constitutes a separate and distinct customer/partner § has its own tempo, portfolio, specific characteristics YOU MUST LEARN ABOUT IT ……PDF created with pdfFactory trial version www.pdffactory.com
  12. 12. Statistics (UN procurement system)PDF created with pdfFactory trial version www.pdffactory.com
  13. 13. Total UN Procurement of Goods and Services (UN System) 2010PDF created with pdfFactory trial version www.pdffactory.com
  14. 14. Major Items procured by the UN procurement system Goods § Services § Food § Security Services § Pharmaceutical Supplies § Outsourced Personnel Services § Vehicles § Engineering Services § Computers and Software § Construction § Shelter and Housing § Corporate Services § Telecommunications Equipment § Freight Services § Laboratory Equipment § Printing Services and Equipment Rental § Chemicals (POL) § Consultancy Services § Building Materials § Telecommunication ServicesPDF created with pdfFactory trial version www.pdffactory.com
  15. 15. How to Identify Business OpportunitiesPDF created with pdfFactory trial version www.pdffactory.com
  16. 16. Pre-registration – Are you ready to supply to the UN (1/2) UN market knowledge § UN structure § UN procurement procedures § UN requirements § Range of goods and services § International experience § Existing customers/references Languages § English primary language § Local languages Standards § International standards § Best value for moneyPDF created with pdfFactory trial version www.pdffactory.com
  17. 17. Pre-registration – Are you ready to supply to the UN (2/2) § Country knowledge, after sales services § Capacities: Financial, personnel, equipment Mobilization Acquisition project size § Persistence, endurance, patience § Supplier code of conduct: http://www.un.org/depts/ptd/pdf/conduct_english.pdf § Analysis, feedback and adjustmentPDF created with pdfFactory trial version www.pdffactory.com
  18. 18. PDF created with pdfFactory trial version www.pdffactory.com
  19. 19. UNGM Tender Alert Service § Value-added service offered by UNGM § Online and easy subscription to the Tender Alert Service on www.ungm.org § Receive relevant business opportunities § Automatic e-mail tender alerts § UNGM Interactive Guide available to guide potential suppliers to subscribe to this valuable service.PDF created with pdfFactory trial version www.pdffactory.com
  20. 20. Registration and Post registration process § Registration with the UNGM § Continue UN market research § Thorough information about procurement § Obtain systematic / regular information about current procurement activities / opportunities § Keep yourself up-to-date and update regularly your vendor profilePDF created with pdfFactory trial version www.pdffactory.com
  21. 21. Post registration process Bid according to tender documents & instructions § Administrative mistakes may lead to rejection of bid § Observe international norms and standards or equivalent § Seek clarification in case of questions § If unsuccessful obtain debrief for your strength & weakness § If successful – perform according to contract § UN requires highest standards of performance!PDF created with pdfFactory trial version www.pdffactory.com
  22. 22. Overview of UN Procurement System ProceduresPDF created with pdfFactory trial version www.pdffactory.com
  23. 23. Common Guidelines for UN Procurement system Procurement activities of the UN system are based on the following principles: § The objectives/needs of the UN Organization § Fairness, integrity & transparency through international competition § Economy & effectiveness § Best value for money These Common Guidelines cover procurement stages from sourcing to execution of a procurement contract.PDF created with pdfFactory trial version www.pdffactory.com
  24. 24. UN Vendor Sourcing § Competitive suppliers of previous procurement exercises § Past performance § Suppliers of the required goods or services, found on the UN Global Market (UNGM) § Codification (UNCCS) § Automatic tender reference for UN Procurement Division § Through calls for Expression of Interest (EOI) § Search of World Wide Web § Trade Missions, Chambers of Commerce § Information exchange with other UN AgenciesPDF created with pdfFactory trial version www.pdffactory.com
  25. 25. Expression of Interest and Types of Solicitation § Expression of Interest (EOI) § Request for Quotation (RFQ) § Invitation to Bid (ITB) § Request for Proposal (RFP)PDF created with pdfFactory trial version www.pdffactory.com
  26. 26. Thresholds/Award for types of solicitation § Up to [40,000 USD] Local, informal, simplified acquisition procedure Requests for Quotation (RFQ) § Above [40,000 USD] Invitation to Bid (ITB) and Request for Proposal (RFP) Open and formal: advertised (on the web) generally larger shortlist (minimum 6 potential bidders) Public bid opening § Contract award – Contract authority Review and recommendation by independent body for higher value contractsPDF created with pdfFactory trial version www.pdffactory.com
  27. 27. Bid Evaluation Criteria (not exhaustive list) § Acceptance of UN payment terms, terms & conditions, contract template, liability, legal capacity, etc. § Delivery Terms (INCOTERMS 2010) § Delivery Time § Technical Requirements § Recognized International Standards or similar § Supporting Documentation § Proven Production Capacity & Financial Strength § Warranty Conditions § Appropriate After-sales Service § Previous Contract References § Price (life cycle cost)PDF created with pdfFactory trial version www.pdffactory.com
  28. 28. Common General Terms & Conditions § UN General Clauses Conditions of Contracts (2008) for Goods, Services, Combination, Construction § Most provisions are common within the UN procurement system, however some provisions may vary in text depending on individual agency requirements. § Potential suppliers are encouraged to familiarise themselves with the UN Terms & Conditions (UNGCC) § Immunity & Privileges § Bid and Performance bonds § UN Supplier Code of ConductPDF created with pdfFactory trial version www.pdffactory.com
  29. 29. B. United Nations Secretariat Procurement Division (PD) Entebbe, Uganda and New York, USAPDF created with pdfFactory trial version www.pdffactory.com
  30. 30. Key Features of the UN Secretariat § Generalist procurement organization § World wide operation § Previous procurement principles apply plus “zero tolerance policy” § Additional provisions for internal control, e.g. post employment and risk management § Easy registration process (next brief) § Detailed general and specific information available at: http://www.un.org/depts/ptd/contact.htm Your commitment – Our Support - Your success !PDF created with pdfFactory trial version www.pdffactory.com
  31. 31. The United Nations Secretariat - Area of operation NYC • UN Peacekeeping Missions • UN Economic and Social Commissions (OAH) • International Criminal TribunalPDF created with pdfFactory trial version www.pdffactory.com
  32. 32. The United Nations Procurement Service Types of Equipment, Goods and Services Procured New York HQs and Field Missions: types of Goods and Services § Air Transportation Services § Inspection & Related Services § Chemical & Petroleum Products § Architecture, Engineering & Construction Related Services § Telecommunication Equipment & Services § Electrical Apparatus & electronic § Food Rations & Catering Services component § Motor Vehicles/Parts & Transportation § Real Estate Lease & rental Equipment § Banking & Investment § Computer Equipment and Services § Security Equipment § Logistics & Freight Forwarding § Pharmaceutical products and vaccines § Prefabricated Buildings § Medical EquipmentPDF created with pdfFactory trial version www.pdffactory.com
  33. 33. Procurement Trend 2003-2010 (UN Secretariat) 4,000 $3,498 $3,145 3,500 $3,172 3,000 US$ in Millions $1,904 2,500 $1,991 $1,620 2,000 $1,311 1,500 $892 1,000 500 2003 2004 2005 2006 2007 2008 2009 2010PDF created with pdfFactory trial version www.pdffactory.com
  34. 34. Business Placed with Israeli Suppliers 2007-2011 (in US $ Millions) 25 $22.7 20 $15.1 $13.9 $13.7 $13.4 US$ Millions 15 10 5 0 2007 2008 2009 2010 2011PDF created with pdfFactory trial version www.pdffactory.com
  35. 35. Procurement Division Major Goods and Services Purchased in 2011 in Millions (US$) $863M $243M $439M $27M $397M $29M $34M $242M $145M $26M $111M $35M $99M $37M $99M $38M $85M $73M $46M $47M $57M Air Transportation Services $863M 27.2% Architecture, Engineering & Construction Related Services $439M 13.8% Chemical & Petroleum Products $397M 12.5% Food Rations/Catering Services $242M 7.6% Freight Forwarding & Delivery Services $145M 4.6% Rental & Lease $111M 3.5% Telecommunication Equipment & Services $99M 3.1% EDP Equipment and Maintenance Services $99M 3.1% Maintenance & Repair Services $85M 2.7% Motor Vehicles/Parts & Transportation Equipment $73M 2.3% Travel and Related Services $57M 1.8% Furniture $47M 1.5% Security & Safety Equipment & Services $46M 1.4% Computer & Information Technology Related Services $38M 1.2% Building Management & Maintenance $37M 1.2% Management Services $35M 1.1% Miscellaneous $34M 1.1% Generator Sets $29M 0.9% Radio Communication & Television Broadcasting Services $27M 0.9% Electrical Apparatus; Electronic Components $26M 0.8% Others $243M 7.7% Total: $3,174M 100.0%PDF created with pdfFactory trial version www.pdffactory.com
  36. 36. Bid & Vendor Review The United Nations Secretariat Procurement Division is committed to the continuous improvement of its operations and relationships with the vendor community. § Award Review Board § Senior Vendor Review CommitteePDF created with pdfFactory trial version www.pdffactory.com
  37. 37. www.un.org/depts/ptdPDF created with pdfFactory trial version www.pdffactory.com
  38. 38. SAMPLE OF EXPRESSION OF INTEREST (EOI) FORMPDF created with pdfFactory trial version www.pdffactory.com
  39. 39. UNPD’s Regional Procurement Office (RPO), Entebbe, Uganda § Established to create peacekeeping procurement capacity in a conflict- free location close to large UN Missions in order to attract and retain qualified and experienced procurement staff and reduce the footprint and exposure to individual missions. § Conducts cross-cutting regional acquisition activities; § Consolidates requirements from several UN Missions to set up regional contracts; § Streamline acquisition process; § Provide technical assistance to UN Missions; § Provide stand-by acquisition capability for UN Missions at start-up.PDF created with pdfFactory trial version www.pdffactory.com
  40. 40. UN Capital Master Plan (CMP) – Business Opportunities § Renovation of the United Nations New York Headquarters Complex is managed through the Capital Master Plan Office. § Works commenced on site during the Spring 2008 with final completion scheduled for late 2013. § During 2011 solicitations were issued for the following requirements: Roof top antenna systems, Public address systems, Lighting protection and Audio-visual and general office furniture. § All bids were advertised at in UN Secretariat Procurement Division’s Website at http://www.un.org/depts/ptd/eoi.htm. UN Capital Master Plan homepage: http://www.un.org/cmp/uncmp/english/index.asp Skanska Capital Master Plan homepage: https://partners.myskanska.com/usa/clients/unitednations/CMP/def ault.aspxPDF created with pdfFactory trial version www.pdffactory.com
  41. 41. “ C. UN Global CompactPDF created with pdfFactory trial version www.pdffactory.com
  42. 42. The UN Global Compact Ten Principles: 1. Business should support and respect the protection of internationally proclaimed human right; and 2. Make sure that they are not complicit in human rights abuses; 3. Business should uphold the freedom of association and the effective recognition of the right to collective bargaining; 4. The elimination of all forms of forced and compulsory labour; 5. The effective abolition of child labour; 6. The elimination of discrimination in respect of employment and occupation; 7. Business should support a precautionary approach to environmental challenges; 8. Undertake initiatives to promote greater environmental responsibility; 9. Encourage the development and diffusion of environmentally friendly technologies; 10. Business should work against all forms of corruption, including extortion and bribery. www.unglobalcompact.orgPDF created with pdfFactory trial version www.pdffactory.com
  43. 43. http://careers.un.org D. CAREERS AT THE UNPDF created with pdfFactory trial version www.pdffactory.com
  44. 44. Searching for job openings http://careers.un.orgPDF created with pdfFactory trial version www.pdffactory.com
  45. 45. Available Opportunities • Internationally-Recruited o Individual /Generic Vacancy for Professional and Field Service jobs o Language Competitive Examination o Young Professional Programme (YPP) Recruitment Examination o Associate Expert Programme (JPO/AE) • Locally-Recruited o National Professional Officer o General Service • Temporary o Temporary professional and general service staff o Individual/Institutional Consultants/Contractors • Other o Internship Programme o United Nations Volunteers (UNV) (unvolunteers.org)PDF created with pdfFactory trial version www.pdffactory.com
  46. 46. UN Procurement Mobile App for iOS, Android and BlackBerry § Real-Time access to business opportunities such as EOIs. § Procurement Statistics. § Convenient sharing and contact functionality. § Mobile access to resources such as the Procurement Manual. https://market.android.com/details?id=org.UN.PD.MobileApp http://itunes.apple.com/us/app/un-procurement/id473333632 http://appworld.blackberry.com/webstore/content/63840PDF created with pdfFactory trial version www.pdffactory.com
  47. 47. Thank You and Good LuckPDF created with pdfFactory trial version www.pdffactory.com
  48. 48. Any questions ?PDF created with pdfFactory trial version www.pdffactory.com

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