Managing Your Files<br />
Files in a Folder Window<br />New Perspectives on Microsoft Office 2010<br />2<br />
Understanding the Need for Organizing Files and Folders<br />New Perspectives on Microsoft Office 2010<br />3<br /><ul><li...
Organize files by storing them in folders
Disks contain folders that hold documents, or files
USB drives
Compact discs (CDs)
Digital video discs (DVDs)
Hard disks</li></ul>Each drive is assigned a letter<br />
Developing Strategies for Organizing Files and Folders<br />New Perspectives on Microsoft Office 2010<br />4<br /><ul><li>...
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Managing your files edited

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PACE University. This is a lecture on file management using MS Office 2010

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Managing your files edited

  1. 1. Managing Your Files<br />
  2. 2. Files in a Folder Window<br />New Perspectives on Microsoft Office 2010<br />2<br />
  3. 3. Understanding the Need for Organizing Files and Folders<br />New Perspectives on Microsoft Office 2010<br />3<br /><ul><li>A file, or document, is a collection of data that has a name and is stored in a computer
  4. 4. Organize files by storing them in folders
  5. 5. Disks contain folders that hold documents, or files
  6. 6. USB drives
  7. 7. Compact discs (CDs)
  8. 8. Digital video discs (DVDs)
  9. 9. Hard disks</li></ul>Each drive is assigned a letter<br />
  10. 10. Developing Strategies for Organizing Files and Folders<br />New Perspectives on Microsoft Office 2010<br />4<br /><ul><li>Type of disk you use to store files determines how you organize those files
  11. 11. Storing files on removable media allows you to use simpler organization
  12. 12. The larger the medium, the more levels of folders you should use
  13. 13. You should have a backup, or duplicate copy, of important files</li></li></ul><li>Exploring Files, Folders, and Libraries<br />New Perspectives on Microsoft Office 2010<br />5<br />
  14. 14. Using Libraries and Folders<br />When you open Windows Explorer, it shows the contents of the Windows built-in libraries by default<br />Libraries display similar types of files together, no matter where they are stored<br />New Perspectives on Microsoft Office 2010<br />6<br />
  15. 15. Navigating to Your Data Files<br />The file path is a notation that indicates a file’s location on your computer<br />G:FMTutorialMap.png<br />G: is the drive name<br />FM is the top-level folder on drive G<br />Tutorial is a subfolder in the FM folder<br />Map.png is the full filename with the file extension<br />New Perspectives on Microsoft Office 2010<br />7<br />
  16. 16. Navigating to Your Data Files<br />New Perspectives on Microsoft Office 2010<br />8<br /><ul><li>The file path is a notation that indicates a file’s location on your computer</li></ul> G:FMTutorialMap.png<br /><ul><li>G: is the drive name
  17. 17. FM is the top-level folder on drive G
  18. 18. Tutorial is a subfolder in the FM folder
  19. 19. Map.png is the full filename with the file extension</li></li></ul><li>Managing Folders and Files<br />Creating a folder<br />In the Navigation pane, click the drive or folder in which you want to create a folder.<br />Click New folder on the toolbar.<br />Type a name for the folder, and then press the Enter key.<br />New Perspectives on Microsoft Office 2010<br />9<br />
  20. 20. Working with Compressed Files<br />Files stored in a compressed (zipped) folder take up less disk space<br />Allows you to transfer files more quickly<br />Extracting a file creates an uncompressed copy of the file in a folder you specify, while the original file remains in the compressed folder<br />Compression programs<br />WinZip<br />New Perspectives on Microsoft Office 2010<br />10<br />
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