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Excel 2010.01 edited

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PACE University tutorial on Excel 2010 - Getting Started with Excel 2010

PACE University tutorial on Excel 2010 - Getting Started with Excel 2010

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Transcript

  • 1. Tutorial 1: Getting Started with Excel
  • 2. What is Excel?
    New Perspectives on Microsoft Excel 2010
    2
    • Computer program used to enter, store, analyze, and present quantitative data
  • Worksheet Navigation
    New Perspectives on Microsoft Excel 2010
    3
    A workbook can have two kinds of sheets:
    Worksheet contains a grid of rows and columns into which user enters data
    Chart sheet provides visual representation of data
    Cell reference identifies column/row location
  • 3. Planning a Workbook
    Use a planning analysis sheet to define:
    Goal or purpose of workbook
    Type of data to collect
    Formulas needed to apply to data you collected and entered
    Appearance of workbook content
    New Perspectives on Microsoft Excel 2010
    4
  • 4. Entering Text and Numbers
    New Perspectives on Microsoft Excel 2010
    5
    • New data appears in both the active cell and the formula bar
    • 5. To enter multiple lines of text within a cell
    • 6. Create a line break with Alt + Enter
  • Working with Columns and Rows
    To make data easier to read:
    Modify size of columns and rows in a worksheet
    To modify size of columns or rows:
    Drag border to resize
    Double-click border to autofit
    Format the Cells group to specify
    New Perspectives on Microsoft Excel 2010
    6
  • 7. Working with Columns and Rows
    New Perspectives on Microsoft Excel 2010
    7
    • To modify size of columns or rows:
    • 8. Drag border to resize
    • 9. Double-click border to auto-fit
    • 10. Format the Cells group to specify
    • 11. Inserting a column or row
    Existing columns or rows shift to accommodate
  • 12. Working with Columns and Rows
    Inserting a column or row
    Existing columns or rows shift to accommodate
    New Perspectives on Microsoft Excel 2010
    8
  • 13. Visual Overview
    New Perspectives on Microsoft Excel 2010
    9
  • 14. Worksheet Data
    New Perspectives on Microsoft Excel 2010
    10
  • 15. Working with Cells and Ranges
    Range reference indicates location and size of a cell range
    Adjacent (A1:G5)
    Nonadjacent (A1:A5;F1:G5)
    Selecting a range
    Work with all cells in the range as a group
    Moving and copying a range
    Drag and drop
    Cut and paste
    New Perspectives on Microsoft Excel 2010
    11
  • 16. Working with Formulas
    Formula
    An expression that returns a value
    Written using operators that combine different values, resulting in a single displayed value
    New Perspectives on Microsoft Excel 2010
    12
  • 17. Working with Formulas
    Order of precedence
    Set of predefined rules used to determine sequence in which operators are applied in a calculation
    New Perspectives on Microsoft Excel 2010
    13
  • 18. Working with Formulas
    Viewing a formula
    Select cell and review expression displayed in the formula bar
    Each cell reference is color coded in the formula and corresponding cell in the worksheet
    New Perspectives on Microsoft Excel 2010
    14
  • 19. Entering a Function
    New Perspectives on Microsoft Excel 2010
    15
    Function
    Named operation that returns a value
    Simplifies a formula, reducing a long formula into a compact statement; for example, to add values in the range A1:A10:
    Enter the long formula: =A1+A2+A3+A4+A5+A6+A7+A8+A9+A10 - or -
    Use the SUM function to accomplish the same thing: =SUM(A1:A10)
  • 20. Entering Functions with AutoSum
    New Perspectives on Microsoft Excel 2010
    16
    • Includes buttons to quickly insert/generate:
    • 21. Sum of values in column or row (SUM)
    • 22. Average value in column or row (AVERAGE)
    • 23. Total count of numeric values in column or row (COUNT)
    • 24. Minimum value in column or row (MIN)
    • 25. Maximum value in column or row (MAX)
  • Previewing a Workbook
    New Perspectives on Microsoft Excel 2010
    17
    • Changing worksheet views
    • 26. Normal view
    • 27. Page Layout view
    • 28. Page Break Preview
  • Printing a Workbook
    New Perspectives on Microsoft Excel 2010
    18
  • 29. Viewing and Printing Worksheet Formulas
    Switch to formula view
    Useful when you encounter unexpected results and want to examine underlying formulas or to discuss your formulas with a colleague
    New Perspectives on Microsoft Excel 2010
    19
  • 30. Viewing and Printing Worksheet Formulas
    Scaling the printout of a worksheet forces contents to fit on a single page
    New Perspectives on Microsoft Excel 2010
    20