Iowa Legal Aid’s Board of Directors is responsible for the oversight of the program’s fiscal and administrative systems, which includes adoption of policies.
The Board’s Development, Finance and Audit Committee has broader and more defined duties, many of which are dictated by the Legal Services Corporation’s Accounting Guide for LSC Recipients (August, 2010). http://www.iowalegalaid.org/link.cfm?3291
Centralized Accounting – The financial records and systems are maintained in the Central Administrative Office.
Petty Cash and Client Trust Accounting – Regional offices maintain local petty cash accounts with ongoing balances of $300 for payment of case related costs and office incidentals. Client Trust accounts are maintained in accordance with the Iowa Rules of Professional Conduct for attorneys.
Iowa Legal Aid’s Fiscal Manual contains sections covering the program’s policies and practices in regard to cash receipt, payroll, cash disbursements, petty cash and client trust accounting, and human resources such as COBRA, personnel records, and 401(k) administration.
Iowa Legal Aid’s Program Operations Manual includes Board adopted policies on conflict of interest, document destruction, and whistleblower protection.
Adequate segregation of duties reduces the likelihood that errors (intentional or unintentional) will remain undetected by providing for separate processing by different individuals at various stages of a transaction and for independent reviews of the work performed. The basic idea underlying segregation of duties is that no one employee or group of employees should be in a position both to perpetrate and conceal errors or irregularities in the normal course of their duties.