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  • 1. Republic of the Philippines DEPARTMENT OF NATIONAL DEFENSE OFFICE OF CIVIL DEFENSE Autonomous Region in Muslim Mindanao Camp General Gonzalo H Siongco, Datu Odin Sinsuat, Maguindanao SUMMARY of MONTHLY DRRM ACCOMPLISHMENT REPORT Matrix January 2012 Telefax: (064) 431-0547; eMail: [email_address] ; SMS: 09176221430
  • 2. 1 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 1 Enhanced Knowledge of Disaster Risks and Vulnerabilities OUTPUT 1.1 Developed or Enhanced LGU Capacity on Disaster Risks and Vulnerabilities MAJOR ACTIVITIES 1.1.1 Region-wide Hazard Mapping and Macro-Vulnerability Assessment Databanking No. of Region-wide mapping and assessment completed 1 1 100% 1 1 0 1.1.2 Province-wide Hazard Mapping and Mini-Macro Vulnerability Assessment Databanking No. of Province-wide mapping and assessment completed 1 1 100% 1 1 0 1.1.3 Mun/Brgy Hazard Mapping and Micro/specific Vulnerability Assessment Databanking No. of Municipal and Barangay mapping and assessment completed 3 4 133% 3 3 0 Sub-Total 5 6 111% 5 5 0
  • 3. 2 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Q1 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 1 Enhanced Knowledge of Disaster Risks and Vulnerabilities OUTPUT 1.1 Developed or Enhanced LGU Capacity on Disaster Risks and Vulnerabilities MAJOR ACTIVITIES 1.1.4 Capacity-building on Risk Assessment using REDAS No. of capacity-building on Risk Assessment using REDAS conducted -- -- -- -- -- -- 1.1.5 Inventory of Critical Facilities and Infrastructures Databanking No. of LGUs inventoried on critical facilities and infrastructures 4 4 100% 4 5 - 1 1.1.6 Inventory of Response Resources and Assets Databanking No. of LGUs/Partners inventoried on respective Response Resources and Assets 2 2 100% 2 3 - 1 Sub-Total 6 6 100% 6 8 - 2
  • 4. 3 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 1 Enhanced Knowledge of Disaster Risks and Vulnerabilities OUTPUT 1.2 Enhanced Linkages, Coordination, and Partnership among Stakeholders, Private Entities, and Communities MAJOR ACTIVITIES 1.2.1 Participate/support the conduct of visit/coord meetings with stakeholders No. of visit/coordinative meetings conducted 10 12 120% 5 10 - 5 1.2.2 Participate/support the conduct of inspection/evaluation of vulnerable communities No. of inspection/on-site evaluation conducted 5 12 240% 5 10 - 5 1.2.3 Support the partner agencies in the conduct of DRR awareness to vulnerable communities No. of DRR awareness activities conducted 5 12 240% 5 10 - 5 Sub-Total 20 36 200% 15 30 - 15
  • 5. 4 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 2 Strengthening Civil Protection and Community Resilience to Disaster OUTPUT 2.1 Communities Protected and Resilient MAJOR ACTIVITIES 2.1.1 Support the conduct of simulation drills (by structure or communities vis-a-viz type of disaster and vulnerabilities) No. of simulation drills conducted 2 2 100% 5 5 0 2.1.2 Support the preparation/distribution of various disaster tips/IEC materials for community awareness and resiliency No. of disaster tips/IEC materials prepared and distributed 4 5 [15,000] 125% 4 10 - 6 2.1.3 Support the conduct of PRESSCONs and Media Interviews No. of PRESSCONs and media interviews supported 4 8 200% 5 10 - 5 Sub-Total 10 15 142% 14 25 - 11
  • 6. 5 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 2 Strengthening Civil Protection and Community Resilience to Disaster OUTPUT 2.1 Communities Protected and Resilient MAJOR ACTIVITIES 2.1.4 Dissem of Early Warnings and Alert Notices to LDDRMCs, Local Media, others No. of Early Warnings and Alert Notices disseminated 10 24 240% 5 10 - 5 2.1.5 Accreditation and mobilization of ACDV, NSRC, CSOs, and Private Sector No. of ACDV, NSRC, CSOs, and Private Sector accredited and mobilized -- -- -- -- -- -- 2.1.6 Conduct of provision of support for training (ToT) to LGUs/Partners (DRRM Planning, ICS, WaSAR, and DANA) No. of trainings conducted or provided support to LGUs/Partners 1 2 200% 30 35 - 5 Sub-Total 11 26 220% 35 45 - 10
  • 7. 6 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 2 Strengthening Civil Protection and Community Resilience to Disaster OUTPUT 2.2 Sufficient and Well-Prepared Disaster Responders MAJOR ACTIVITIES 2.2.1 Support the conduct of evaluation and test of responder on the level of preparedness (Drills) No. of evaluations and tests conducted thru drills for responders -- -- -- -- -- -- 2.2.2 Assist in the organization, equipage, and training of new responders initiated by LGUs and line agencies in region No. of new responders organized, equipped, and trained -- -- -- -- -- -- Sub-Total -- -- -- -- -- --
  • 8. 7 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 2 Strengthening Civil Protection and Community Resilience to Disaster OUTPUT 2.3 Organized and Institutionalized DRRM System and Mechanism in ARMM MAJOR ACTIVITIES 2.3.1 Assist in the form of EO for RDRRMC Orgn and Membership No. of EO issued 1 1 100% 2 2 0 2.3.2 Assist in the form of ARG Memo for the org of TWG/Action Officers No. of Memo issued 1 1 100% 2 2 0 2.3.3 Assist in the orgn of RDRRMC Secretariat and its opn’l policies and procedures No. of SOPs issued 1 1 100% 2 2 0 Sub-Total 3 3 100% 6 6 0
  • 9. 8 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 2 Strengthening Civil Protection and Community Resilience to Disaster OUTPUT 2.3 Organized and Institutionalized DRRM System and Mechanism in ARMM MAJOR ACTIVITIES 2.3.4 Conduct of meetings/Orientation and Advocacy at the regional level No. of Coord/Advo/Meetings/ orientation 1 8 800% 10 20 - 10 2.3.5 Participation in the RPOC and REDPB meetings/seminars No. of RPOC and REDPB meetings/seminars participated in 1 0 0 5 0 + 5 Sub-Total 2 8 400 15 20 + 5
  • 10. 9 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 2 Strengthening Civil Protection and Community Resilience to Disaster OUTPUT 2.4 Strengthened Local DRRM Organizational System/Mechanism MAJOR ACTIVITIES 2.4.1 Assist in the strengthening of Prov’l DRRMC/DRRMO No. of Prov’l DRRMC/DRRMO strengthened 1 2 200% 15 20 - 5 2.4.2 Assist in the strengthening of City/Municipal DRRMC/DRRMO No. of city/municipal DRRMC/DRRMO strengthened 3 34 1,133% 10 15 - 5 2.4.3 Assist in the strengthening of Brgy DRRMC No. of Brgy DRRMC strengthened 3 14 467% 10 15 - 5 Sub-Total 7 50 600% 35 50 - 15
  • 11. 10 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 2 Strengthening Civil Protection and Community Resilience to Disaster OUTPUT 2.4 Strengthened Local DRRM Organizational System/Mechanism MAJOR ACTIVITIES 2.4.4 Conduct of Orientation/Meetings and Advocacy at the Prov’l level No. of orientation, meetings and advocacy conducted 3 8 267% 10 15 - 5 2.4.5 Conduct of Orientation/Meetings and Advocacy at City/Municipal/Brgy level No. of orientation/meetings and advocacy conducted 3 28 933% 10 15 - 5 Sub-Total 6 36 600% 20 30 - 10
  • 12. 11 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 2 Strengthening Civil Protection and Community Resilience to Disaster OUTPUT 2.5 Mainstreamed DRR Plans/Programs into the ARMM Operational System MAJOR ACTIVITIES 2.5.1 Provide Technical Assistance to RDRRMC-ARMM in the formulation of DRR Plans and Programs No. of plans/programs formulated -- -- -- -- -- -- 2.5.2 Conduct of Consultation/Coord meetings with all stakeholders (Council, TWG, Partners – UN/NGO, Business, etc.) No. of consultations and coord meetings conducted 1 15 1,500% 5 15 - 10 2.5.3 Provide Tech Assistance in the formulation of DRR Operational System/SOPs applicable in ARMM No. of DRR operational system/SOPs formulated 1 1 100% Unprog 5 - 5 Sub-Total 2 16 800% 5 20 - 15
  • 13. 12 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 3 Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab Initiatives OUTPUT 3.1 Well-Coordinated Response Operations MAJOR ACTIVITIES 3.1.1 Conduct of Quarterly/Emergency Meetings with Heads of Responders No. of meetings conducted 1 2 200% 3 5
    • 2
    3.1.2 Continuous update and rehearse responders including communication system to enhance coordination No. of responders updated and rehearsed 1 2 200% 2 5
    • 3
    3.1.3 Contingency for Major Disaster Events No. of major Disaster Events 1 0 0 10 0 + 10 Sub-Total 3 4 133% 15 10 + 5
  • 14. 13 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 3 Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab Initiatives OUTPUT 3.1 Well-Coordinated Response Operations MAJOR ACTIVITIES 3.1.4 Monitoring of disaster incidents No. of disaster incidents monitored 2 0 0% 3 0 + 3 3.1.5 Activation of DRRMC OPCENs No. of DRRMC OPCENS activated 1 0 0% 5 0 + 5 3.1.6 Mobilization of DRRMC Rapid Assessment and Response Teams No. of DRRMC Rapid Assessment and Response Teams mobilized 1 0 0% 10 0 + 10 Sub-Total 4 0 0% 18 0 + 18
  • 15. 14 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 3 Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab Initiatives OUTPUT 3.2 Mainstreamed Recovery and Rehab Programs MAJOR ACTIVITIES 3.2.1 Orchestrate the conduct of DANA No. of DANA orchestrated 1 0 0% 5 0 + 5 3.2.2 Conduct of early recovery activities No. of early recovery activities conducted 1 0 0% 5 0 + 5 Sub-Total 2 0 0% 10 0 + 5
  • 16. 15 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 3 Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab Initiatives OUTPUT 3.2 Mainstreamed Recovery and Rehab Programs MAJOR ACTIVITIES 3.2.3 Conduct of recovery and post-disaster needs assessment No. of recovery and post-disaster needs assessment conducted 1 0 0% 5 0 + 5 3.2.4 Participate in the review of developmental projects and programs to align with DRR No. dev’t projects and programs reviewed 1 1 100% 5 5 0 Sub-Total 2 0 50% 10 5 + 5
  • 17. 16 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 4 Conducive Policy Environment on DRRM OUTPUT 4.1 Laws and Policies Created an Atmosphere of DRR Condition MAJOR ACTIVITIES 4.1.1 Participate in the formulation of Regional/Provincial Ordinances and Directives , i.e. DRR-based policies No. of regional/provincial ordinances and directives formulated 1 1 100% 2 2 0 4.1.2 Assist the LGUs and LDRRMCs in the implementation of laws and policies related to DRRM No. of laws and policies implemented 1 2 200% 3 5 - 2 Sub-Total 2 3 150% 5 7 - 2
  • 18. 17 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 4 Conducive Policy Environment on DRRM OUTPUT 4.1 Laws and Policies Created an Atmosphere of DRR Condition MAJOR ACTIVITIES 4.1.3 Capacity building and support for the formulation of Local DRRM Plan No. of Local DRRM Planning Workshop conducted, supported/Local DRRM Plans formulated 1 1 100% 10 20 - 10 4.1.4 Support to DRRM-pertinent Observances No. of DRRM-pertinent observances supported 1 0 0% 5 0 + 5 Sub-Total 2 1 50% 25 20 + 5
  • 19. 18 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 5 Strengthened and Effective OCD as an Organization OUTPUT 5.1 Revitalized OCD-ARMM Organizational Structure MAJOR ACTIVITIES 5.1.1 Hiring of qualified personnel No. of qualified personnel hired 1 1 100% 2 2 0 5.1.2 Provision for MOOE [Salary for 5 Contractuals (P64,000) and Payment for Fixed Expenses (P313,350] No. of MOOE provided [ Sal for Contractuals and Payment for Fixed Expenses] 1 1 100% 100 100 0 5.1.3 Construction of New OCD Building New OCD Building constructed -- -- -- -- -- -- Sub-Total 2 2 100% 102 102 0
  • 20. 19 OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 PPAs Outcome, Outputs, and Major Activities Performance Indicators Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] (1) (2) (3) (4) (5) (6) (7) (8) OUTCOME 5 Strengthened and Effective OCD as an Organization OUTPUT 5.2 Efficient and Effective Operational Standard MAJOR ACTIVITIES 5.2.1 Conduct of Team-Building and Seminar of Personnel No. of Team-Bldg and Seminars conducted 1 6 600% 25 50 - 25 5.2.2 Procurement of essential office equip No. of equipment procured 3 5 167% 40 50 - 10 5.2.3 Issuance of Vehicles No. of Vehicles issued -- -- -- -- -- -- Sub-Total 4 11 255% 65 100 - 35
  • 21. 20 SUMMARY OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012 OUTCOMES Jan 2012 Targets Actual %age of Acc BUDGET [‘000] EXPENSES [‘000] Variance [‘000] 1. Enhanced Knowledge of Disaster Risks and Vulnerabilities 31 48 411% 26 43 - 17 2. Strengthening Civil Protection and Community Resilience to Disaster 31 139 2,720% 124 190 - 66 3. Enhanced Coordination, Supervision, and Monitoring of Disaster Response, Recovery and Rehab Initiatives 11 4 183% 53 15 + 38 4. Conducive Policy Environment on DRRM 4 4 200% 30 27 + 3 5. Strengthened and Effective OCD as an Organization 6 13 325% 167 202 - 35 TOTAL 83 208 768% 400 477 - 77
  • 22. January 2012 MOOE - Summary of Expenditure OC Particular Amount 795 General Services P 66,000.00 751 Travelling Expenses 30,000.00 884 Miscellaneous Expenses 96,442.00 753 Training/Seminar/Workshop Expenses 154,900.00 606 Registration Vehicle 4,000.00 765 Other Supplies 7,600.00 781 Printing Expenses 4,750.00 761 Gasoline Oil, & Lubricants Expenses 15,000.00 772 Telephone Land Line 5,000.00 773 Mobile Expenses 10,209.00 774 Internet Expenses 999.00 775 Cable Expenses 400.00 755 Office Supplies Expenses 80,700.00 766 Water Expenses 1,000.00 Total 477,000.00
  • 23. 20 ANALYSIS/RECOMMENDATION OCD-ARMM MONTHLY ACCOMPLISHMENT REPORT January 2012
    • For this month of January 2012, WORK TARGETS were surpassed by
    • 125 (83 VS 208) with 768% accomplishment.
    • Most of these accomplishments focused on OUTCOME 1, particularly
    • on Strengthening of Local DRRM Systems/Mechanisms thru conduct of
    • activities pertinent to DRRM Milestones in Maguindanao and Lanao del Sur.
    • Large chunk of expenses (P202,000 out of P477,000 actually spent) were
    • attributed to OUTCOME 5, the “Strengthening of this OCD as an Effective
    • Organization” thru conduct of Team-Buildings/In-Service Trainings/Seminars
    • as well as provisions for administrative and operational requirements and
    • purchase of essential office equipment.
    • Mainly due to “must do” activities pertinent to OUTCOMES 1 and 2, there
    • was a SHORTAGE of P77,000 out of P400,000 released by OCD Central
    • Office for this month.
    • RECOM: To cover up the “Shortage” for this month, hence, respectfully
    • requesting for immediate release of an AUGMENTATION FUND in the
    • amount of Seventy Seven Hundred Thousand 00/100 (P77,000.00) to
    • cover SHORTAGE OF FUND during the period .