Don Tomoff, MBA, CPA                 don@invenioadvisorsllc.com                 LinkedIn Profile | Company                ...
Why Dashboards? Typical Business Challenges  Disparate processes  Poor visibility into information and key   metrics  L...
Why Dashboards?  Well designed executive dashboards help you   monitor business performance and key metrics  Eliminates ...
iPad Considerations      Planning is important!      Customize dashboard reporting for screen       size      Tap-drive...
MS Office For Executive Dashboards?  Numerous applications exist to simplify creation   of dashboards – determining which...
MS Office For Executive Dashboards?      If you are reasonable proficient in using Excel       and Powerpoint, you can de...
Getting Started – Steps to Success      Identify project      Define goals and key metrics        – Operational reportin...
Identify Project      Determine data to include in dashboard       reporting?        – Start simple; create executive “bu...
Define Goals and Key Metrics      Visualize the project        – A brain storming session is great for this      Determi...
Build Model, Review, and Refine      Dashboards DO require upfront time to       setup, but, when properly built, require...
Build Model, Review, and Refine      Powerpoint is useful to provide flexibility in       sizing objects and properly arr...
Dashboard Distribution and User Adoption  Set up a seamless distribution process – cloud   file synchronization services ...
Case Study – Panera Bread Co.      Public company – data is largely pulled       directly from the internet (Yahoo, Googl...
Case Study – Panera Bread Co.      Formatting is next - develop objects for       Dashboard report        – Take the time...
Case Study – PNRA (Report Pages)                                                            Touch                         ...
Case Study – PNRA (Report Pages)                                                                     Button format        ...
Case Study – PNRA (Report Pages)                                                          Highlights key SEC              ...
Case Study – PNRA (Report Pages)                                                          Hyperlinked Table of            ...
Case Study – PNRA (Report Pages)                                                                  Flexible                ...
Case Study – PNRA (Report Pages)                                                          Rolling data                    ...
Case Study – PNRA (Report Pages) 2/27/2013     Don Tomoff | iPad – Executive Dashboards   21
Case Study – PNRA (Report Pages)                                                          In this case,                   ...
Dashboards – Key Considerations      Design and proper development is key!       Spend the time up front to do it right. ...
Dashboards – Key Considerations      Start with a small project to develop and       understand process. Executive buy-in...
Dashboards – Last Thoughts... The example reviewed in this presentation was a public company, but there are numerous insta...
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Invenio executive dashboards - considerations

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One approach to creating executive level reporting dashboards for your mobile devices. Using the tools you already have - Excel, Powerpoint and Adobe - it is relatively easy to create mobile device friendly reporting. Start preparing your content for a mobile setting - soon!

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Invenio executive dashboards - considerations

  1. 1. Don Tomoff, MBA, CPA don@invenioadvisorsllc.com LinkedIn Profile | Company Facebook Page @invenioadvisors Download | Bus. Card | Company OverviewiPad – Executive Dashboard Development
  2. 2. Why Dashboards? Typical Business Challenges  Disparate processes  Poor visibility into information and key metrics  Lack of timely, consistent reporting among executives monitoring business  Technology challenge – multiple systems/platforms that generate reporting information 2/27/2013 Don Tomoff | iPad – Executive Dashboards 2
  3. 3. Why Dashboards?  Well designed executive dashboards help you monitor business performance and key metrics  Eliminates the “clutter” from financial reports, enabling an executive or management team to quickly keep a pulse on the business  Enables easy report view and standardization of management information, simplifying report digestion and decision making  Easy to distribute across multiple platforms – iPad is ideal due to interface 2/27/2013 Don Tomoff | iPad – Executive Dashboards 3
  4. 4. iPad Considerations  Planning is important!  Customize dashboard reporting for screen size  Tap-driven navigation  Bigger fonts and larger objects required  Less is More – key metrics and data. Resist the urge to include everything! 2/27/2013 Don Tomoff | iPad – Executive Dashboards 4
  5. 5. MS Office For Executive Dashboards?  Numerous applications exist to simplify creation of dashboards – determining which is best for your purpose is cumbersome  Microsoft Office provides great tools for developing and reporting beautifully presented dashboard information – AND already available  Techniques needed to create quality dashboard are straight forward and relatively easy to use. However, they may not be obvious 2/27/2013 Don Tomoff | iPad – Executive Dashboards 5
  6. 6. MS Office For Executive Dashboards?  If you are reasonable proficient in using Excel and Powerpoint, you can develop a sophisticated model fairly quickly  The opportunities to leverage this capability will expand as you work through the process – very flexible 2/27/2013 Don Tomoff | iPad – Executive Dashboards 6
  7. 7. Getting Started – Steps to Success  Identify project  Define goals and key metrics – Operational reporting, as well as summary reporting  Build model, review, and refine  Distribution and user adoption  Model maintenance and keeping content current 2/27/2013 Don Tomoff | iPad – Executive Dashboards 7
  8. 8. Identify Project  Determine data to include in dashboard reporting? – Start simple; create executive “buy-in”  Identify audience and key users of dashboard?  Identify parties responsible for maintaining and refining dashboards going forward 2/27/2013 Don Tomoff | iPad – Executive Dashboards 8
  9. 9. Define Goals and Key Metrics  Visualize the project – A brain storming session is great for this  Determine what you want to measure – Short-term metrics to monitor business? – Longer term metrics for strategic business analysis?  What processes need to be put in place? – Information flow to streamline effort – This can be a time consuming effort 2/27/2013 Don Tomoff | iPad – Executive Dashboards 9
  10. 10. Build Model, Review, and Refine  Dashboards DO require upfront time to setup, but, when properly built, require little maintenance effort  Leverage Excel’s advanced capabilities to streamline the data and chart updating  Distribute across mobile platforms with ease 2/27/2013 Don Tomoff | iPad – Executive Dashboards 10
  11. 11. Build Model, Review, and Refine  Powerpoint is useful to provide flexibility in sizing objects and properly arranging and formatting on a page. Objects should be linked from Excel and navigation hyperlinks included for easy iPad use  “Publish” to PDF. Make sure that links “stick” in final documents  Review and test process – mistakes can happen! 2/27/2013 Don Tomoff | iPad – Executive Dashboards 11
  12. 12. Dashboard Distribution and User Adoption  Set up a seamless distribution process – cloud file synchronization services are perfect for this  On mobile platform, user should access files directly from the device – GoodReader app works well and we highly recommend!  Educate users – accessing reports, navigation and annotation capabilities  User adoption will be greater if it is SIMPLE! Importance of ease of use cannot be overstated! 2/27/2013 Don Tomoff | iPad – Executive Dashboards 12
  13. 13. Case Study – Panera Bread Co.  Public company – data is largely pulled directly from the internet (Yahoo, Google Finance, MSN Money). Web queries can be used to simplify.  Key company financial data is accumulated and entered into an Excel spreadsheet - pivot tables, charts, macros, etc. help simplify ongoing maintenance effort 2/27/2013 Don Tomoff | iPad – Executive Dashboards 13
  14. 14. Case Study – Panera Bread Co.  Formatting is next - develop objects for Dashboard report – Take the time to do this right – it will save you hours each month on maintaining the effort!  Sample report images are on following pages. Report is comprehensive and updating is easy 2/27/2013 Don Tomoff | iPad – Executive Dashboards 14
  15. 15. Case Study – PNRA (Report Pages) Touch navigation buttons Report date updates automatically based on when report is generated 2/27/2013 Don Tomoff | iPad – Executive Dashboards 15
  16. 16. Case Study – PNRA (Report Pages) Button format changes based on current screen – easy to identify! Website links open up directly in browser – tap to access 2/27/2013 Don Tomoff | iPad – Executive Dashboards 16
  17. 17. Case Study – PNRA (Report Pages) Highlights key SEC filings for quick access – list ALWAYS current Links open up document directly – easy to navigate, etc. – see slide 15. 2/27/2013 Don Tomoff | iPad – Executive Dashboards 17
  18. 18. Case Study – PNRA (Report Pages) Hyperlinked Table of Contents – just tap to navigate to desired section 2/27/2013 Don Tomoff | iPad – Executive Dashboards 18
  19. 19. Case Study – PNRA (Report Pages) Flexible navigation menu – in this case, when “Financials” are selected, the top navigation menu changes. Charts easily accommodated – updating is automatic whenever underlying data changes Additional navigation buttons provide more flexibility 2/27/2013 Don Tomoff | iPad – Executive Dashboards 19
  20. 20. Case Study – PNRA (Report Pages) Rolling data (Table and Chart) updates automatically as underlying data changes. 2/27/2013 Don Tomoff | iPad – Executive Dashboards 20
  21. 21. Case Study – PNRA (Report Pages) 2/27/2013 Don Tomoff | iPad – Executive Dashboards 21
  22. 22. Case Study – PNRA (Report Pages) In this case, direct links to website data is connected to Objects. Tapping object opens up report from Panera Investor Relations website. 2/27/2013 Don Tomoff | iPad – Executive Dashboards 22
  23. 23. Dashboards – Key Considerations  Design and proper development is key! Spend the time up front to do it right.  Distribution to users (Board, executives, management) can be seamless if received on the iPad  Update and Review is essential – mapping errors, etc. may occur. 2/27/2013 Don Tomoff | iPad – Executive Dashboards 23
  24. 24. Dashboards – Key Considerations  Start with a small project to develop and understand process. Executive buy-in will lead to bigger wins and fuller understanding of potential.  Payoff for report users is huge – easy to use, always available, always current! 2/27/2013 Don Tomoff | iPad – Executive Dashboards 24
  25. 25. Dashboards – Last Thoughts... The example reviewed in this presentation was a public company, but there are numerous instances where this process is relevant –  Private company monthly reporting – high level report containing summary information, key metrics, charts, etc.  Peer analysis review – easily compare and analyze other companies that operate in your industry. Identify key performance metrics and compare to your company.  Professional services firms – easily monitor your public company clients and have updated information always at your fingertips!  Asset Management firms – easily monitor performance of key metrics of companies invested in  The potential is significant…. 2/27/2013 Don Tomoff | iPad – Executive Dashboards 25

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