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Queensland Law Society (case study)

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With more than 8500 members across Queensland, Queensland Law Society (QLS) provides support to both the legal community and the public. Its responsibilities lie in a number of areas, from the …

With more than 8500 members across Queensland, Queensland Law Society (QLS) provides support to both the legal community and the public. Its responsibilities lie in a number of areas, from the provision of education services to the profession, regulating the profession and helping to protect the rights of individuals and advise the community about the many benefits solicitors can provide.

QLS’ old financial system was tired, with an out-dated interface that made processing difficult and inefficient. Microsoft Dynamics NAV proved an attractive solution to QLS for its ability to offer a platform that could simplify financial processes such as general ledger, accounts payable, billing and debt collecting, budgeting and reporting.

QLS now has an easy to use financial platform that brings together several different systems and areas of the business, providing far greater business insights and allowing QLS to focus on providing a top notch service and being a dynamic hub for its members.

More information: http://www.intergen.co.nz/Our-Work/queensland-law-society/

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  • 1. PUBLIC SECTOR A Dynamics solution for the dynamic hub of Queensland’s legal community www.qls.com.au The Business Case: QLS needed a strong financial system that could not only streamline its processes but also provide reporting capability and integration of their membership and insurance systems. The Business Value: >> Streamlined financial processes >> Improved reporting capabilities, helping insightful business decisions to be made >> Seamless integration with membership and insurance systems Queensland Law Society DYNAMIC HUB FOR QUEENSLAND’S LEGAL COMMUNITY With more than 8500 members across Queensland, Queensland Law Society (QLS) provides support to both the legal community and the public. Its responsibilities lie in a number of areas, from the provision of education services to the profession, regulating the profession and helping to protect the rights of individuals and advise the community about the many benefits solicitors can provide. QLS needed to integrate its financial, membership and insurance systems, as well as streamline its financial processes. QLS was replacing its existing membership system which proved the ideal time to integrate a new finance system which could easily connect all moving parts to create a better, easier way to use its systems and achieve business insights from this information. As Anthony Walduck, Chief Financial Officer for Queensland Law Society explains: “Our goals were to streamline our financial processes and improve reporting capabilities to ensure we are effective, efficient and making the best financial decisions. We also required a system that could integrate with our membership and insurance systems without the need for overly complicated manual processes.” The Engine Room: >> Microsoft Dynamics NAV >> Jet Reports QLS’ old financial system was tired, with an out-dated interface that made processing difficult and inefficient. Microsoft Dynamics NAV proved an attractive solution to QLS for its ability to offer a platform that could simplify financial processes such as general ledger, accounts payable, billing and debt collecting, budgeting and reporting.
  • 2. PUBLIC SECTOR Queensland Law Society “It’s intuitive and easy to use, the Windows environment is familiar to staff, financial processes such as general ledger payments are now far easier to make, and journal importing is quick and easy.” ANTHONY WALDUCK, CHIEF FINANCIAL OFFICER, QUEENSLAND LAW SOCIETY. As Elisabete Pousinho, Finance Manager for QLS, says: “Parts of our old financial package had been custom built and as a result 'unusual' transactions were not always easy to process. We were in need of a system that could streamline our everyday financial activities in a reliable, quick and easy way. For example, our old system required us to key in a lot of data, including reversals, and more complex transactions required multiple steps and screens to navigate.” Using Microsoft Dynamics NAV as a financial platform would not only streamline these financial processes but also integrate their membership and insurance systems, something their current system did not manage effectively. Improved reporting capabilities were also needed to gain better insight into financials. Jet Reports, combined with Microsoft Dynamics NAV, would give QLS a powerful, easy to use reporting solution that could drill down into financial data from multiple sources and create quick and easy financial reports. Queensland Law Society’s financial system is now shipshape. It better reflects the way the society wants to work, with all moving parts at their fingertips. As Anthony Walduck concludes: “Our new financial system is now connected with all necessary areas of the business to ensure we can make the best financial decisions. It’s intuitive and easy to use, the Windows environment is familiar to staff, financial processes such as general ledger payments are now far easier to make, and journal importing is quick and easy. “Intergen have enhanced NAV to allow for transactions from the membership and insurance systems to be verified and imported ready for processing which streamlines these processes and reduces the risk of input error. "Jet Reports was implemented alongside Dynamics NAV. Allowing our finance users to modify pre-defined reports and create a reporting suite suitable for our business. These were built within the finance team without the requirement for a programmer or IT support." QLS now has an easy to use financial platform that brings together several different systems and areas of the business, providing far greater business insights and allowing QLS to focus on providing a top notch service and being a dynamic hub for its members. With more than 300 staff working across organisations of all sizes and types, our offerings include portals, content and collaboration solutions, Microsoft Dynamics financial and relationship management, custom software development, management consulting and hosting services.