Microsoft SharePoint 2013 Preview


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Early insights on the upcoming release
of Microsoft SharePoint

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Microsoft SharePoint 2013 Preview

  1. 1. briefing Portals, Content and CollaborationMicrosoftSharePoint 2013PreviewEarly insights on the upcoming releaseof Microsoft SharePointDuring July 2012, Microsoft As with earlier versions of SharePoint, the What else is in Microsoftpublically shared details about platform can be used on its own as an Office 2013?Microsoft SharePoint 2013 for the enterprise content management solution or Microsoft SharePoint 2013 is onefirst time. Coinciding with its web content management solution, but member of Microsoft Office 2013,announcements around Office 2013, even greater value can be derived through which comprises several desktop andMicrosoft also released beta its integration with the other applications server-based applications. All of thesesoftware, including that for in the Microsoft Office range, and the other products – including Outlook, Word,SharePoint 2013. While no release enterprise applications (such as the Excel, PowerPoint, Project and Dynamics ERP and CRM solutions) that will OneNote – are receiving updates,date was given, we can expect the and on the server-side, both Lync andfinal version of Office, including take advantage of its capabilities over time. Exchange are being refreshed.SharePoint, towards the end of 2012. Intergen has already been working with While all of these solutions will eachMicrosoft SharePoint 2013 contains a SharePoint 2013 for over six months as part receive updates, there are somesignificant number of improvements to of the early beta programs. This means consistent changes: user interfaces areprevious versions of SharePoint, in key we’ve already seen it in action in an streamlined to allow for better touch enterprise setting and can advise you on support on mobile and desktopareas such as mobility, productivity and devices; Office will be more closelysocial. We recommend that if you’re the best way to move forward with this integrated with the cloud and, inconsidering a new SharePoint new technology. particular, Microsoft’s SkyDrive onlinedeployment or upgrading from a storage service, allowing access and This paper provides a high-level overview ofprevious version, then now is the time collaboration from multiple devices; the key improvements in Microsoftto understand the new features on and social experiences will be more SharePoint 2013 and what benefits these closely tied into all of the applications.offer and use this as the basis of any provide organisations.assessment you might make. Most updates are expected to be available in late 2012.Disclaimer: The information contained in this document is based on pre-release software and is subject tochange without notice. If you have specific questions about SharePoint 2013 please contact us. 1
  2. 2. briefing MICROSOFT SharePoint 2013 PREVIEW Social for the Enterprise Compared with SharePoint 2007, SharePoint 2010 took a big step forward in the Social space, with rich My Sites and some micro-blogging capabilities. SharePoint 2013 goes well beyond 2010 and brings the capabilities of Yammer, Twitter and LinkedIn to the enterprise space. The main benefits of these capabilities are information sharing and connectivity between staff in order to reduce silos and speed up knowledge transfer. Key capabilities of Social include: »» Rich micro-blogging with ‘@’ and ‘#’ tags and replies allowing staff to quickly communicate with a small or broad audience. »» A full activity feed allowing users to see all activity in one place and Mobility stay in the loop on key events or SharePoint 2013 on iPad communications. The user interface for SharePoint 2013 is almost exclusively »» The ability for users to follow written in HTML5, and in addition to the standard client people, sites, tags and documents support options, full support is also planned for the Safari and get updates in their activity browser on the Apple iPad. Users can browse, contribute and feed. edit documents directly from iPads. There is also a new »» New Community Sites (think Channels capability which allows easy mapping of pages and fully-featured discussion boards) web parts to devices, allowing the experience to be tailored with experts, badges and for different devices. reputation points. Perfect for special interest groups, new staff The vast majority of organisations have iPads in their or general communications and ecosystem and are considering mobile experiences for web collaboration. content. These capabilities are a huge benefit for mobile access, and in many cases they eliminate the need for complex With Yammer, the enterprise micro- development or the use (and additional cost) of third party blogging service, now owned by applications. We think Microsoft, Microsoft has signalled that that native iOS support it will aggressively evolve the will be a key driver for SharePoint solution – with Yammer – organisations to ensure the “social enterprise” will considering moving become a reality. While details of how quickly to upgrade Yammer and SharePoint might be from SharePoint 2010 packaged and integrated are yet to be to the new version. disclosed, Microsoft is well-positioned to become a leader in workplace social software.2
  3. 3. Portals, Content and CollaborationSearchWith so many versions to choose from – Foundation, Standard, The App StoreExpress, FAST – the range of search options from Microsoft has Apps are here in a big way and Microsoft hasalways been challenging to understand. Now there is only one version fully embraced this concept in SharePoint 2013.of search, and it is amazing! The best capabilities of all products have A full-featured enterprise app store is nowbeen combined into one. Think search suggestions, document provided, allowing staff to access company-previews, continuous crawl, recommendations, social distance ranking, built, purchased or externally availabledeep refinement, auto identification of company names, advanced applications. There are lots of options to controlanalytics, even more integration, easy customisation and you are how this works, but essentially you can think ofgetting close to what the new search capabilities provide. the app store as a highly organised andWhat does all this mean? A highly engaging search experience for controlled way to manage add-on featuresend users that provides the fastest, most accurate results ever seen which business areas might want to SharePoint.ProductivityAccessing knowledge and enabling »» A new area in My Sites rolls up a »» A new Share feature allows users tocollaboration have been cornerstones of user’s tasks across the entire easily share sites and content withMicrosoft SharePoint since its first release SharePoint environment as well as each other rather than dealing within 2001. There are a number of Microsoft Project Server and complex permissions.improvements in this space which take Microsoft Exchange. This creates a »» There a number of new and well-SharePoint to the next level: proverbial “one-stop shop” for users designed collaboration templates instead of going to tasks lists across available, delivering organisations»» Users have a folder on their desktop the platform. This delivers a huge great value from SharePoint 2013 which syncs directly to their My Site. productivity boost! straight out of the box. Companies use this instead of personal drives, making it easy for »» There are a number of general user »» Access Services has been completely staff to store documents within their interface improvements such as easy rebuilt and now exists as a own space, conforming to templates list creation, searching and editing standalone solution, separate from and enterprise metadata. Essentially and drag and drop document SharePoint. Access now has far more this provides Dropbox-type-simplicity uploading. You’ll be surprised at how capabilities for rich forms and reports with full enterprise level control at much easier SharePoint is to use and now than were provided in the back end; the best of both worlds. user adoption and training will SharePoint 2010. benefit from these improvements. 3
  4. 4. Portals, Content and CollaborationWebsitesSharePoint 2010 provided some great functionality for »» Digital asset management has greatly improved, with muchintranet, extranet and public-facing websites. The capabilities better handling of images and video content. For examplein SharePoint 2013 have raised the bar and positioned you can select the thumbnail used for a video just throughSharePoint well and truly as a leader in the web content the browser, display YouTube videos and manage multiplemanagement space. Features that are new to SharePoint renditions of digital assets.2013 include: »» Search Engine Optimisation has been implemented, with»» A new Product Catalogue capability allows site navigation friendly URLs and auto sitemap generation. to be defined using metadata. Product pages then »» A new Design Manager puts all the branding aspects of the aggregate content from a number of sources onto the page site in one place with the ability to import non-SharePoint using the new Content by Search web part. This powerful HTML from a designer and apply to a site and a much capability allows eCommerce and knowledge-based sites to simpler theming engine. Designs can also be easily be quickly developed and to adapt over time as product exported and imported. Overall these capabilities make categories and taxonomy changes. Site collection designing websites much easier. boundaries are no longer an issue for publishing content!Next stepsMicrosoft SharePoint 2013 provides many additional features to those discussed in this paper. SharePoint also provides a rangeof additional features including full support for running 2010 sites (to allow easy migration), improvements in eDiscovery(allowing full search across SharePoint and Exchange, including export capabilities), and versioning that now stores only thedifferences instead of the full document each time a new version is checked in.Contact us if you would like to better understand these new features and how they could help your organisation.AUCKLAND CHRISTCHURCH DUNEDIN PERTH REDMOND SYDNEY WELLINGTON