The 30 Minute Meeting Challenge

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Intel IT created a fun and simple study that challenged our employees to improve productivity in meetings. Learn how we structured the challenge, what our employees thought and most importantly, …

Intel IT created a fun and simple study that challenged our employees to improve productivity in meetings. Learn how we structured the challenge, what our employees thought and most importantly, what the results were.

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  • We asked that all meetings include an agenda and expectations of the attendees.

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  • 1. The 30 Minute Meeting Challenge Qua Veda, Intel IT May 2012 INTEL CONFIDENTIAL
  • 2. Copyright © 2012, Intel Corporation. All rights reserved. Public2 This presentation is for informational purposes only. INTEL MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY. Intel and the Intel logo are trademarks of Intel Corporation in the U.S. and/or other countries. * Other names and brands may be claimed as the property of others. Copyright © 2012, Intel Corporation. All rights reserved. Legal Notices
  • 3. Copyright © 2012, Intel Corporation. All rights reserved. Public3 We started with a simple idea How could we work more efficiently? • Intel's 91,500 employees work at 164 sites in 62 countries. Project teams are often spread across the world. – Two thirds of Intel teams are virtual – 1/5 of Intel employees have remote managers • We use powerful collaboration tools to stay connected and help our employees be productive when working with geographically diverse teams. But the fact remains, we still have a lot of meetings!
  • 4. Copyright © 2012, Intel Corporation. All rights reserved. Public4 The challenge that is everyone’s challenge • We conducted a simple and fun study intended to improve productivity in meetings. • We asked participants to do 2 simple things: – Could they try to reduce selected meetings by 30 minutes by applying the effective meeting practices they already knew? This would apply to both meetings they schedule themselves and meetings they attend. – Could they tell us about their experience via a web survey? Everyone benefits from more effective meetings. The answer was a resounding “YES”!
  • 5. Copyright © 2012, Intel Corporation. All rights reserved. Public5 Getting people involved was easy • Our program required no training and there was no bureaucracy or cost. • Communication was organic – we used word-of-mouth and internal blogs. One internal blog received over 12,000 views and many comments and ideas. • Our participants were entered into random drawings for gift cards and hourglasses. • We had people from all job functions across the company participating. We used a variety of ways to keep it simple and fun.
  • 6. Copyright © 2012, Intel Corporation. All rights reserved. Public6 The Results were Overwhelmingly Positive Based on survey respondents, we achieved: Feedback was consistently positive from our participants. Increased Efficiency We project a return of 27,000 hours of employee work time. Increased Velocity We freed up over 4,500 30-minute meeting slots per year.
  • 7. Copyright © 2012, Intel Corporation. All rights reserved. Public7 Our Challenge was Highly Successful, Effective, and Sustainable The reported results were just the tip of the iceberg – others were also influenced positively by this challenge. “Great refresher and refocus on effective meetings. THANK you for this simple but elegant opportunity to make our Intel work time more productive.” “The challenge made me conscious of using my meeting times more wisely.” “I loved this... Simple, to the point and low overhead.”
  • 8. Copyright © 2012, Intel Corporation. All rights reserved. Public8 Our 30 Minute Challenge was a Success! • We were able to demonstrate the power of a simple idea to achieve powerful results. • We gained effectiveness, efficiency and increased velocity and productivity, without cost or bureaucracy. • Our employees were enthused to participate and to keep the momentum going.
  • 9. Copyright © 2012, Intel Corporation. All rights reserved. Public9 Learn more about Intel IT’s initiatives at www.intel.com/IT Sharing Intel IT Best Practices with the World