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Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
Score and Prioritize Webinar
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Score and Prioritize Webinar

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Strategically Plan Your Portfolio with Ease

Strategically Plan Your Portfolio with Ease

Published in: Technology, Business
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  • 1. © Innotas 2014| Confidential
  • 2. Page 2 © Innotas 2014| Confidential Today’s Speakers Rahim Walker, PPM Evangelist - MBA: UNC Kenan Flagler - Regional Sales Manager - 7 years in Saas & Business Consulting Kristyn Fredericks, PMP, ITIL - Sr. Solutions Consultant - 8+ Years in the Project Management space
  • 3. Page 3 © Innotas 2014| Confidential What is Scoring & Prioritization? IT investments need more than ROI to justify them. Firms need broader measures, support processes and governance tools. Scoring & Prioritization is “a structured, repeatable process to evaluate IT investments”, using this evaluation to “manage IT initiatives against them”, and keeping them up-to-date.
  • 4. Page 4 © Innotas 2014| Confidential Why Scoring & Prioritization is Important?  Most organizations are Resource Constrained and cannot/should not take on all the work that is proposed  Key Takeaways: 1. Tradeoffs exist 2. Opportunity Costs must be considered Approved Work Idea # 3 Idea # 2 Idea # 1
  • 5. Page 5 © Innotas 2014| Confidential Common Use Cases Portfolio Planning process o Key initiatives o Which strategic projects will make it into the portfolio for that year Ad Hoc Project Requests o Thinking critically about how ad hoc project requests impact the organization o Ensure you’re taking on the right work Resource Management o Capacity and Demand o What-If Scenario Planning
  • 6. Page 6 © Innotas 2014| Confidential Framework for Scoring & Prioritization 1. How to Categorize Potential Projects o Use a criteria scale such as Gartner’s Five Perspectives 2. How to Build a Scoring Model o No range & Unweighted; Range & Unweighted (low maturity) o Weighted scoring (high maturity) 3. How to Prioritize Projects Based on Plotted Scores o Use visual modeling tool such as bubble charts
  • 7. Page 7 © Innotas 2014| Confidential Prioritizing Based on Plotted Scores
  • 8. Page 8 © Innotas 2014| Confidential How Scoring & Prioritization relate to Resource and Budget Availability
  • 9. Examples of Scoring
  • 10. Page 10 © Innotas 2014| Confidential Simple Scoring & Prioritization Model
  • 11. Page 11 © Innotas 2014| Confidential Healthcare Scoring Model: Patient Outcomes Nath Original Description Total Score Quality and Effectiveness Member 1 Member 2 1 Decreases practice variation, promotes appropriate utilization of resources 3 2 5 2 Aligns with Tier 2 Project 3 Aligns with Tier 1 Project User Productivity / Satisfacton 1 Reduces number of steps / time required 1 3 4 2 Automates a manual process 3 Mitigates significant adoption / retention risk Patient Safety 1 Reduces likelihood of POTENTIAL near-miss or adverse event scenario 3 3 6 2 Responds to PSN filed - no adverse event 3 Responds to PSN filed - adverse event Financial 1 Favoraby impacts revenue or expenses 1 3 4 2 Favorably impacts revenue or expenses > 50K Budgeted 3 Favorably impacts revenue or expenses > 100K Budgeted 19 Scope / Urgency This Item Used as Multiplier for AVERAGE 1 Affects < 50 transactions a day 2 Affects > 50 transactions a day 3 Aligns with leadership priority initiative Committee Review Example 3 Nath Scoring Matrix
  • 12. Page 12 © Innotas 2014| Confidential 52% 21% 27% Not Enough Resources Nothing Is Prioritized Too Many Projects Main Challenges Faced By Project Management Professionals Innotas sponsored survey posted to PM.com Virtual Expo Audience 4/24/2014
  • 13. Page 13 © Innotas 2014| Confidential Benefits of Scoring and Prioritization  More Easily plan your portfolio  Better visibility into high priority projects o Executives can make business decisions more quickly  Strategic Alignment with Key Business Objectives  Understand where resources should be spending time o Ensure resources are working on the right work at the right time, which leads to setting more accurate customer expectations  Single point of entry o One place to store and collect all demand on the organization, helping to establish governance in a streamlined manner.
  • 14. Page 14 © Innotas 2014| Confidential Contact Innotas  Headquarters : 111 Sutter Street, Suite 300 San Francisco, CA 94104  Phone: +1 866-692-7362  Email: info@innotas.com  Twitter: @innotas  LinkedIn: http://www.linkedin.com/company/innotas

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