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    Sbd procurement of goods   section iv bidding forms Sbd procurement of goods section iv bidding forms Presentation Transcript

    • Bidding Forms   STANDARD BIDDING DOCUMENTS Procurement of Goods PART 1 - Bidding Procedures
    • Table of Forms
      • Table of Contents
      • Bidder Information Form
      • Joint Venture Partner Information Form
      • Bid Submission Form
      • Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported
      • Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
      • Price Schedule: Goods Manufactured in the Purchaser’s Country
      • Price and Completion Schedule - Related Services
    • Table of Forms
      • Table of Contents ( cont’d )
      • Bid Security (Bank Guarantee)
      • Bid Security (Bid Bond)
      • Bid-Securing Declaration
      • Manufacturer’s Authorization
    • BIDDER INFORMATION FORM
      • Section IV - Bidding Forms
    •  
    • Bidder Information Form
      • Bidder’s Legal Name [ insert Bidder’s legal name ]
      • In case of JV, legal name of each party: [ insert legal name of each party in JV ]
      • Bidder’s actual or intended Country of Registration: [ insert actual or intended Country of Registration ]
      • Bidder’s Year of Registration: [ insert Bidder’s year of registration ]
      • Bidder’s Legal Address in Country of Registration: [ insert Bidder’s legal address in country of registration ]
      • Bidder’s Authorized Representative Information
        • Name: [ insert Authorized Representative’s name ]
        • Address: [ insert Authorized Representative’s Address ]
        • Telephone/Fax numbers: [ insert Authorized Representative’s telephone/fax numbers ]
        • Email Address: [ insert Authorized Representative’s email address ]
    • Bidder Information Form
      • Attached are copies of original documents of: [ check the box(es) of the attached original documents ]
        • Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-Clauses 4.1 and 4.2.
        • In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB Sub-Clause 4.1.
        • In case of government owned entity from the Purchaser’s country, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.5.
    • JOINT VENTURE PARTNER INFORMATION FORM
      • Section IV - Bidding Forms
    •  
    • Joint Venture Partner Information Form
      • Bidder’s Legal Name: [ insert Bidder’s legal name ]
      • JV’s Party legal name: [ insert JV’s Party legal name ]
      • JV’s Party Country of Registration: [ insert JV’s Party country of registration ]
      • JV’s Party Year of Registration: [ insert JV’s Part year of registration ]
      • JV’s Party Legal Address in Country of Registration: [ insert JV’s Party legal address in country of registration ]
      • JV’s Party Authorized Representative Information
        • Name: [ insert name of JV’s Party authorized representative ]
        • Address: [ insert address of JV’s Party authorized representative ]
        • Telephone/Fax numbers: [ insert telephone/fax numbers of JV’s Party authorized representative ]
        • Email Address: [ insert email address of JV’s Party authorized representative ]
    • Joint Venture Partner Information Form
      • Attached are copies of original documents of: [ check the box(es) of the attached original documents ]
        • Articles of Incorporation or Registration of firm named in 2, above, in accordance with ITB Sub-Clauses 4.1 and 4.2.
        • In case of government owned entity from the Purchaser’s country, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.5.
    • BID SUBMISSION FORM
      • Section IV - Bidding Forms
    •  
    • Bid Submission Form
      • We have examined and have no reservations to the Bidding Documents, including Addenda No.: ______________[ insert the number and issuing date of each Addenda ];
      • (b) We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery Schedules specified in the Schedule of Requirements the following Goods and Related Services _______________________ [ insert a brief description of the Goods and Related Services ];
      • The total price of our Bid, excluding any discounts offered in item (d) below, is: ______________________________[ insert the total bid price in words and figures, indicating the various amounts and the respective currencies ];
      • (d) The discounts offered and the methodology for their application are:
        • Discounts. If our bid is accepted, the following discounts shall apply._______ [Specify in detail each discount offered and the specific item of the Schedule of Requirements to which it applies.]
        • Methodology of Application of the Discounts. The discounts shall be applied using the following method:__________ [Specify in detail the method that shall be used to apply the discounts]; 
      • (e) Our bid shall be valid for the period of time specified in ITB Sub-Clause 20.1, from the date fixed for the bid submission deadline in accordance with ITB Sub-Clause 24.1, and it shall remain binding upon us and may be accepted at any time before the expiration of that period;
      •   (f) If our bid is accepted, we commit to obtain a performance security in accordance with ITB Clause 44 and GCC Clause 18 for the due performance of the Contract;
      •   (g) We, including any subcontractors or suppliers for any part of the contract, have nationality from eligible countries________ [insert the nationality of the Bidder, including that of all parties that comprise the Bidder, if the Bidder is a JV, and the nationality each subcontractor and supplier]
      •   (h) We have no conflict of interest in accordance with ITB Sub-Clause 4.2;
      •   (i) Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part of the contract—has not been declared ineligible by the Bank, under the Purchaser’s country laws or official regulations, in accordance with ITB Sub-Clause 4.3;
      • (j) The following commissions, gratuities, or fees have been paid or are to be paid with respect to the bidding process or execution of the Contract: [insert complete name of each Recipient, its full address, the reason for which each commission or gratuity was paid and the amount and currency of each such commission or gratuity]
      •  
      • Name of Recipient Address Reason Amount
      •  
      • (If none has been paid or is to be paid, indicate “none.”)
      • (k) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed.
      •  
      • (l) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive.
    • PRICE SCHEDULE FORMS
    • Price Schedule Forms
    • Price Schedule Forms
      • Line Item N  [insert number of the item]
      • Description of Goods [insert name of good]
      • Country of Origin i[nsert country of origin of the Good]
      • Delivery Date as defined by Incoterms [insert quoted Delivery Date]
      • Quantity and physical unit [insert number of units to be supplied and name of the physical unit]
      • Unit price CIP [insert place of destination] in accordance with ITB 14.6(b)(i)
      • CIP Price per line item (Col. 5x6) [insert total CIP price per line item]
      • Price per line item for inland transportation and other services required in the Purchaser’s country to convey the Goods to their final destination specified in BDS [insert the corresponding price per line item]
      • Total Price per Line item (Col. 7+8) [insert total price of the line item]
    • Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
    • Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
      • Line Item N  [insert number of the item]
      • Description of Goods [insert name of Goods]
      • Country of Origin [insert country of origin of the Good]
      • Delivery Date as defined by Incoterms [insert quoted Delivery Date]
      • Quantity and physical unit [insert number of units to be supplied and name of the physical unit]
      • Unit price including Custom Duties and Import Taxes paid, in accordance with ITB 14.6(c)(i) [insert unit price per unit]
    • Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
      • Custom Duties and Import Taxes paid per unit in accordance with ITB 14.6(c)(ii) , [to be supported by documents] [insert custom duties and taxes paid per unit]
      • Unit Price net of custom duties and import taxes, in accordance with ITB 14.6 (c) (iii) (Col. 6 minus Col.7) [insert unit price net of custom duties and import taxes]
      • Price per line item net of Custom Duties and Import Taxes paid, in accordance with ITB 14.6(c)(i)
      • (Col. 5  8) [ insert price per line item net of custom duties and import taxes]
      • Price per line item for inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination, as specified in BDS in accordance with ITB 14.6 (c)(v) [insert price per line item for inland transportation and other services required in the Purchaser’s country]
      • Sales and other taxes paid or payable per item if Contract is awarded (in accordance with ITB 14.6(c)(iv) [insert sales and other taxes payable per item if Contract is awarded]
      • Total Price per line item (Col. 9+10) [insert total price per line item]
    • Price Schedule: Goods Manufactured in the Purchaser’s Country
    • Price Schedule: Goods Manufactured in the Purchaser’s Country
      • Line Item N  [insert number of the item]
      • Description of Goods [insert name of Good]
      • Delivery Date as defined by Incoterms [insert quoted Delivery Date]
      • Quantity and physical unit [insert number of units to be supplied and name of the physical unit]
      • Unit price EXW [insert EXW unit price]
      • Total EXW price per line item (Col. 4  5) [insert total EXW price per line item]
    • Price Schedule: Goods Manufactured in the Purchaser’s Country
      • Price per line item for inland transportation and other services required in the Purchaser’s Country to convey the Goods to their final destination [insert the corresponding price per line item]
      • Cost of local labor, raw materials and components from with origin in the Purchaser’s Country % of Col. 5 [Insert cost of local labor, raw material and components from within the Purchase’s country as a % of the EXW price per line item]
      • Sales and other taxes payable per line item if Contract is awarded (in accordance with ITB 14.6(a)(ii) [insert sales and other taxes payable per line item if Contract is awarded]
      • Total Price per line item (Col. 6+7) [insert total price per item]
    • Price and Completion Schedule - Related Services
    • Price and Completion Schedule - Related Services
      • Service N  [insert number of the Service ]
      • Description of Services (excludes inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination) [insert name of Services]
      • Country of Origin [insert country of origin of the Services]
      • Delivery Date at place of Final destination [insert delivery date at place of final destination per Service]
      • Quantity and physical unit [insert number of units to be supplied and name of the physical unit]
      • Unit price [insert unit price per item]
      • Total Price per Service (Col. 5*6 or estimate) [insert total price per item]
    • BID SECURITY (BANK GUARANTEE)
    •  
    •  
      • We have been informed that [name of the Bidder] (hereinafter called "the Bidder") has submitted to you its bid dated (hereinafter called "the Bid") for the execution of [name of contract] under Invitation for Bids No. [IFB number] (“the IFB”).
      • Furthermore, we understand that, according to your conditions, bids must be supported by a bid guarantee.
      • At the request of the Bidder, we [name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [amount in figures] ([amount in words]) upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder:
      • (a) has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid; or
      • (b) having been notified of the acceptance of its Bid by the Purchaser during the period of bid validity, (i) fails or refuses to execute the Contract Form; or (ii) fails or refuses to furnish the performance security, if required, in accordance with the Instructions to Bidders.
      • This guarantee will expire: (a) if the Bidder is the successful bidder, upon our receipt of copies of the contract signed by the Bidder and the performance security issued to you upon the instruction of the Bidder; or (b) if the Bidder is not the successful bidder, upon the earlier of (i) our receipt of a copy of your notification to the Bidder of the name of the successful bidder; or (ii) twenty-eight days after the expiration of the Bidder’s Bid.
      •  
      • Consequently, any demand for payment under this guarantee must be received by us at the office on or before that date.
      •  
      • This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.
    • BID SECURITY (BID BOND)
    •  
    • Bid Security (Bid Bond)
      • BY THIS BOND [name of Bidder] as Principal (hereinafter called “the Principal”), and [name, legal title, and address of surety], authorized to transact business in [name of country of Purchaser], as Surety (hereinafter called “the Surety”), are held and firmly bound unto [name of Purchaser] as Obligee (hereinafter called “the Purchaser”) in the sum of [amount of Bond] [amount in words], for the payment of which sum, well and truly to be made, we, the said Principal and Surety, bind ourselves, our successors and assigns, jointly and severally, firmly by these presents.
      • WHEREAS the Principal has submitted a written Bid to the Purchaser dated the ___ day of ______, 20__, for the construction of [name of Contract] (hereinafter called the “Bid”).
      • NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the Principal:
      • (a) withdraws its Bid during the period of bid validity specified in the Form of Bid; or
      • (b) having been notified of the acceptance of its Bid by the Purchaser during the period of Bid validity; (i) fails or refuses to execute the Contract Form; or (ii) fails or refuses to furnish the Performance Security, if required, in accordance with the Instructions to Bidders.
      • then the Surety undertakes to immediately pay to the Purchaser up to the above amount upon receipt of the Purchaser’s first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser shall state that the demand arises from the occurrence of any of the above events, specifying which event(s) has occurred.
      • The Surety hereby agrees that its obligation will remain in full force and effect up to and including the date 28 days after the date of expiration of the Bid validity as stated in the Invitation to Bid or extended by the Purchaser at any time prior to this date, notice of which extension(s) to the Surety being hereby waived.
    • BID-SECURING DECLARATION
    •  
    • Bid-Securing Declaration
      • We understand that, according to your conditions, bids must be supported by a Bid-Securing Declaration.
      • We accept that we will automatically be suspended from being eligible for bidding in any contract with the Purchaser for the period of time of [number of months or years] starting on [date], if we are in breach of our obligation(s) under the bid conditions, because we:
      • (a) have withdrawn our Bid during the period of bid validity specified in the Form of Bid; or
      • (b) having been notified of the acceptance of our Bid by the Purchaser during the period of bid validity, (i) fail or refuse to execute the Contract; or (ii) fail or refuse to furnish the Performance Security, if required, in accordance with the ITB.
      • We understand this Bid Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of (i) our receipt of your notification to us of the name of the successful Bidder; or (ii) twenty-eight days after the expiration of our Bid.
    • MANUFACTURER’S AUTHORIZATION
    •  
    • Manufacturer’s Authorization
      • [The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated. This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer. The Bidder shall include it in its bid, if so indicated in the BDS.]
      • We [insert complete name of Manufacturer], who are official manufacturers of [insert type of goods manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby authorize [insert complete name of Bidder] to submit a bid the purpose of which is to provide the following Goods, manufactured by us [insert name and or brief description of the Goods], and to subsequently negotiate and sign the Contract.
      •  
      • We hereby extend our full guarantee and warranty in accordance with Clause 28 of the General Conditions of Contract, with respect to the Goods offered by the above firm.
    •