Maintenance Management of Provincial and Kabupaten Roads


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Maintenance Management of Provincial and Kabupaten Roads

  1. 1. Maintenance Management of Provincial and Kabupaten Roads Project and Workshop Overview Neil Robertson ARRB Group Limited Project Team Leader This presentation does not necessarily represent the views of IndII
  2. 2. Overview of presentation The Project: Technical Assistance for Support of Provincial and Kabupaten Road Maintenance Management Planning (P&KRMMP) • Project phases – Phase 1 and 2 • Review topic areas The Workshop: • Why have we invited you here? • Workshop sessions
  3. 3. Role of P&KRMMP Phase 1 1. Select sub-national agencies to be reviewed • Overall characteristics of road condition and budgeting of provinces & kabupatens • Identify “better than average” locations 2. An initial review of current state of road maintenance management practices and opportunities for strengthening capabilities • 3 topic areas • Consultation workshops 3. Refine scope for Phase 2 of the project 4. Report on the review
  4. 4. Role of P&KRMMP Phase 2 1. Prepare and consult on road maintenance policy 2. Pilots of institutional strengthening • Field surveys • Data analysis and reporting • Immediate and mid-term Maintenance Plans • Presentation of plans for 2012 - 2015 3. Prepare Standard Operating Procedures 4. Project reporting
  5. 5. Phase 1 Topic Areas Needs, practices and capability • identify maintenance funding needs, current expenditures, sources & availability of funds in P&K • review current maintenance management practices, implications: strategies for strengthening • review adequacy of HR in the sector: strategies for strengthening • review and recommend on delivery of routine maintenance
  6. 6. Phase 1 Topic Areas Procedures and tools • review availability & use of guidelines / procedures for Road Asset Management  tools etc for planning, programming, budgeting including LVRMS in Local Governments  preparation of designs; contract documents; procurement & contracting; construction supervision
  7. 7. Phase 1 Topic Areas Procurement and support • review laws / regulations - performance-based contracts; output-based grant funding of maintenance • review merits of different approaches to contracting • review roles / opportunities for external agencies to provide technical & HRD support; most appropriate form of Technical Assistance support
  8. 8. Why have we invited you here? We need to understand the range of current practice and needs, and gaps in capability Two consultation workshops – Jakarta and Mataram Five provinces and 8 kabupatens – “strong” to “weak” performance Your opportunity to shape the scope of pilot Technical Assistance in Phase 2 Questionnaires – questions for each topic area • Individual questionnaire responses • Group discussions
  9. 9. Provinces and Kabupatens - Phase 1 consultation Province Kabupaten West Sulawesi Mamuju Utara, Mamasa West Nusa Tenggara Lombok Barat, Sumbawa Besar, Dompu Bali Tabanan Central Java Cilacap West Java Bandung
  10. 10. Workshop Sessions For each topic area: • Group discussion of questions  No one answer is correct  Expect to have a range of different responses  You may have ideas different from the question options  We are interested in the level of consensus • Group appoints a spokesperson to report back to plenary discussion for the topic area Participation
  11. 11. Topics – Needs, Practices and Capability Network characteristics Drivers for maintenance and betterment Maintenance funding needs Current maintenance expenditure Funding sources – national, province, kabupaten Current maintenance management practices, implications Strategies for strengthening practices Adequacy of human resources for road maintenance Strategies for strengthening human resources Opportunities for coordination between organisations
  12. 12. Topics – Procedures and Tools Planning for road maintenance Programming road maintenance Budgeting road maintenance Preparation of maintenance designs Procedures, decision tools, data, decision-making
  13. 13. Topics – Procurement and Support Laws governing maintenance procurement in P&Ks Maintenance delivery • Delivery types • Contract types • Procurement • Supervision of works Opportunities / roles for support to P&Ks